Working from home has become increasingly popular over the past few years, and especially now, with the global pandemic, it has become more important than ever. Many companies have shifted their workforce to remote operations in an effort to protect their employees and maintain business continuity. As a result, many employees are finding themselves in the unfamiliar territory of setting up a home office and establishing routines.
If you’re new to working from home, you may be struggling to find ways to stay productive and connected to your team. One effective way to do this is through email communication. In this article, we’ll provide you with a sample email for WFH that you can customize to meet your needs, and we’ll also offer tips on how to make the most of your remote work situation.
Sample Email for WFH
Subject: WFH Work Schedule Adjustment
Dear [Manager’s Name],
I hope this email finds you safe and healthy. As we continue to work from home due to the current situation, I’d like to propose a work schedule adjustment to ensure the continuation of our team’s productivity and efficiency.
Given the challenges we face with managing home and work responsibilities, I suggest we adjust our work schedules to better accommodate our individual situations. My proposed schedule would be [insert your own proposal].
Please let me know your thoughts on this proposal and if it’s feasible for the team to consider. I am absolutely open to suggestions and modifications, and I believe teamwork and flexibility can help us not only get through these trying times but also come out stronger and more united than ever.
Thank you for your understanding and support.
Sincerely,
[Your Name]
In addition to giving you a sample email to use, we encourage you to explore other examples and edit them as necessary to ensure they are relevant and appropriate to your unique situation. It’s essential to keep your communication clear and concise, as well as polite and professional.
Remember to establish clear communication with your manager and team, set achievable goals and deadlines, take regular breaks and maintain a healthy work-life balance. We hope this sample email and tips will help you stay on track while working from home, and we wish you all the best of luck on your remote work journey!
The Best Structure for a Sample Email for Work From Home
As more people have started working from home, it has become increasingly important to make sure our communication is clear and effective. In this article, we will discuss the best structure for a sample email for work from home, using the writing style of Tim Ferriss.
The first thing to keep in mind is that your email should be concise and to the point. Begin with a clear subject line that communicates the purpose of the email. For example, “Update on Project X” or “Request for Feedback on Presentation”. This helps the recipient quickly understand what your email is about and prioritize their inbox accordingly.
Next, start your email with a brief greeting, such as “Hi [Recipient’s Name],”. This sets a friendly tone and makes the email feel personal. Then, move on to the main body of the email. Here, it’s important to follow a structure that guides your reader through the information you are presenting.
One structure that works well is the “I.V.A.” format, which stands for Introduction, Value Proposition, and Action. In the Introduction section, briefly explain why you are sending the email and provide context for your message. In the Value Proposition section, explain the benefits or value of what you are proposing. Finally, in the Action section, provide clear instructions on what the recipient needs to do next.
It’s important to be mindful of tone when you’re working from home. Without face-to-face communication, it’s easy for messages to be misconstrued. Make sure to use clear and simple language, and avoid using jargon or complex terms that could be confusing.
Before you hit send, take a moment to review your email for clarity and brevity. Ask yourself, “Does this message convey what I mean clearly and succinctly?” If you’re not sure, consider asking a colleague to look over it and provide feedback.
In summary, when crafting a sample email for work from home, make sure to:
- Use a clear subject line
- Start with a brief greeting
- Follow a structure like I.V.A.
- Use clear and simple language
- Be mindful of tone
- Review your email before sending it
By following these tips, you can make sure your emails are effective and help you achieve your goals while working from home.
7 WFH Email Templates
WFH Request for Personal Reasons
Dear Manager,
I am contacting you with a request to work from home for personal reasons. I am facing a family matter that demands my presence at home during business hours, and it is currently difficult to balance my professional responsibilities with this situation.
While I understand that working from home will require me to adjust to a different work environment, I am committed to ensuring that my work will not be negatively impacted. Moreover, I am ready to communicate closely with you and my colleagues, and I guarantee that all deadlines will be met as usual.
I appreciate your understanding and support in this matter. Please let me know if you require any additional information from me or if I need to take any steps to initiate the WFH arrangement.
Thank you,
John
WFH Request Due to Illness
Dear Supervisor,
I am submitting this email to request permission to work from home for the next week due to an unexpected illness. While the condition is not severe, I cannot come to the office to avoid spreading it to my colleagues or worsening my symptoms.
I will be available by phone, email, and instant messaging during business hours as usual. I will complete all my assignments and respond to all messages promptly while monitoring my health and following the doctor’s guidance. I will also keep you and my team updated on my situation and recovery progress.
Thank you for your understanding and flexibility. Please let me know if you have any questions or concerns in this regard.
Best regards,
Emily
WFH Request for Childcare
Dear Director,
I am writing to request permission to work from home starting next week as my child’s school will be closed due to the COVID-19 outbreak. This action is necessary to ensure that my child receives care while I continue to meet my professional responsibilities.
I assure you that I will adhere to all company policies and WFH guidelines. I will remain accessible during working hours, manage my time efficiently, and respond to all communication in a timely fashion. I will schedule meetings as appropriate, and minimize any disruptions that may arise.
Thank you for your consideration of this request. Please let me know if there are any special procedures or requirements I should follow while working from home.
Sincerely,
David
WFH Request for Commuting Reduction
Dear HR Manager,
I would like to submit a WFH request in order to reduce my commuting time and expenses. Given current traffic and weather conditions, it takes me nearly two hours each way to get to work. This situation affects my productivity, health, and morale, and creates additional stress for me and my family.
I propose to work from home two days a week to alleviate this issue. I will ensure that my work remains of the utmost quality, and I will be available via email, phone, and messaging throughout the working hours. In addition, I will be flexible and responsive when needed, and I will maintain proactive communication with my colleagues and supervisor.
Thank you for taking this matter into consideration and I am open to discussing further details if needed.
Best regards,
Ashley
WFH Request for Productivity Improvement
Dear Manager,
I am writing to request the opportunity to work from home for a few days each month to improve my productivity and focus. While I enjoy working in the office environment, there are times when I find myself unable to concentrate due to the constant noise, interruptions, and distractions that are inherent in a communal workplace.
By working remotely, I will be able to customize my routine and working space and eliminate the barriers that prevent me from performing at my best. I will commit to maintaining regular, open communication with my colleagues and supervisor and to fulfilling all my work requirements to the same high standard as always.
I appreciate your understanding of this request and thank you for supporting my professional growth and development.
Sincerely,
Nick
WFH Request for Accommodation
Dear HR Director,
I am contacting you to request a WFH accommodation due to my physical disability. As you know, I have a chronic condition that causes me substantial fatigue and pain, especially when commuting and sitting in an office chair for a long time.
While I enjoy working on-site, it can be challenging for me to maintain my health and well-being while at the workplace. Therefore, I am asking to work from home up to three days a week, starting next month.
I am committed to continuing meeting all my job responsibilities and deadlines and fulfilling all the performance requirements. I am open to setting up a regular check-in call with my supervisor and team, communicating by email, Slack and phone, and attending in-person meetings and events when deemed necessary.
Thank you for your attention to my request and please let me know if you need any additional documentation or information at this time.
Sincerely,
Elvira
WFH Request for Mental Health
Dear Supervisor,
I am writing to request a WFH accommodation due to my mental health condition. After consulting with my therapist and doctor, I have concluded that being in the office environment exacerbates my anxiety and depression symptoms, and it impedes my ability to perform my job to the best of my abilities.
To address this issue, I would like to request a WFH accommodation for two days a week, starting next month. I assure you that I will remain productive, engaged, and responsive during my WFH days. I will communicate my availability via email, Slack, and phone, and I will adhere to all company policies and protocols regarding working from home.
I appreciate your understanding and support in this matter. Please let me know if you have any questions or need more information from me to facilitate this accommodation.
Best regards,
Peter
Tips for Writing an Effective Sample Email for WFH
Working from home has become a new norm for many employees and managers around the world. With the rise of technology, people are not limited to the office space and traditional working hours. However, communication still plays a crucial role in managing remote teams. One of the most common ways of communicating for remote employees is through email. Here are some tips for writing an effective sample email for WFH:
- Be specific in your subject line: Since most people receive numerous emails every day, it is important to make your subject line clear and concise. Your email subject line should indicate the topic you are discussing in the email. For example, “Meeting Agenda for Monday 10 AM”
- Keep it short and clear: While it is essential to provide necessary information, try to keep your email brief and easy to read. Make your point clear in the first few sentences. Also, avoid unnecessary information that doesn’t relate to the topic.
- Use bullet points: Using bullet points can help you organize and communicate your message more effectively. Bullet points help to break down complex information into small, manageable chunks that are easier to read and understand.
- Be courteous and professional: Working from home doesn’t necessarily mean you should abandon professional email etiquette. Start by addressing the person you are emailing politely, use appropriate greetings and sign-offs, and proofread your email for any errors before sending it.
- Use visual aids: Visual aids such as screenshots, photos, and videos can help to clarify your message and make it more engaging. For example, if you are explaining a feature in software, you can attach a screenshot to your email and highlight the relevant section.
These are just a few tips for writing an effective sample email for WFH. Remember, clear and concise communication is key to managing remote teams effectively. By using these tips, you can ensure that your emails are impactful and communicate your message effectively, leading to better collaboration, problem-solving, and productivity.
Frequently Asked Questions
What is this WFH email sample all about?
This WFH email sample is a guideline that helps you communicate effectively with your boss or team when working from home. It contains tips on how to request WFH permission and how to structure your request email.
Why do I need to write a WFH email?
If you are working from home, you need to inform your boss or team that you will not be available at the office. This is where the WFH email comes in handy. It helps you convey your message effectively while providing all the necessary information about your work schedule, tasks, and deadlines.
What should I include in my WFH email?
Your WFH email should include your reason for working from home, the period you will be working remotely, the tasks you will be working on, and how you plan to stay connected with your team or clients.
How do I start my WFH email?
To start your WFH email, it is important to be courteous and professional. Begin by greeting your boss or team, and briefly mention your reason for reaching out. You can then proceed to explain the details of your WFH request, and end the email with a polite closing statement.
Is it appropriate to use informal language in my WFH email?
No. Even though you are working remotely, it is important to maintain a professional tone in your WFH email. Avoid using informal language or emojis, as this may come across as unprofessional.
How can I make my WFH email sound more convincing?
You can make your WFH email more convincing by providing detailed reasons why you need to work from home. Make sure to highlight the benefits of WFH, such as improved productivity, lower stress levels, and more flexibility.
Should I ask for permission to work from home every time?
No. If your company has a flexible WFH policy, you may not need to request permission every time you want to work remotely. However, it is important to check with your boss or HR to know the policy and guidelines around WFH.
What if my boss or team declines my WFH request?
If your boss or team declines your WFH request, you can try to negotiate or reschedule your WFH period. Alternatively, you can discuss with them why you need to work remotely and what you can do to address their concerns.
Can I modify this WFH email sample to suit my needs?
Yes. This WFH email sample is a guideline to help you structure your WFH request email. You can modify it to suit your writing style and add any other information or details that may be pertinent to your WFH situation.
What are some tips for effective WFH communication?
Some tips for effective WFH communication include setting clear expectations, using collaboration tools for remote work, staying connected with your team or clients, being responsive to emails and messages, and maintaining a healthy work-life balance.
Happy remote working, folks!
Well, folks, that’s all for now – I hope you’ve enjoyed this little glimpse into the fantastic world of WFH emails. If you found this guide helpful, please leave a comment below and let me know what your favorite tip was. And of course, feel free to come back and visit us anytime – we’ll always be here to help you with your daily remote work routines. Thanks for reading, and happy working!