Are you ever at a loss for words when forwarding an email to someone else? Whether it’s a professional or personal email, knowing what to write when forwarding an email can be tricky. Lucky for you, we have compiled some examples of the best forwarding email templates that you can use as a guide or edit as needed. With these samples, you’ll be able to confidently relay important information, clarify any confusion, or simply pass along a friendly message. So, read on and take note of these sample email templates to make your email forwarding experience a breeze.
The Perfect Structure for Forwarding an Email
When it comes to forwarding an email sample, it’s important to have a clear and concise structure in place. A well-organized email not only makes communication easier for the recipient, but it also helps to maximize the chances of receiving a prompt and effective response. To help you craft the perfect structure, we have put together a comprehensive guide that applies Tim Ferriss’ writing style.
1. Introduction
The first step to forwarding an email is to introduce yourself and explain why you are reaching out. This should be a brief paragraph that states your name, your position, and the purpose of your email. For instance, “My name is John and I am writing to follow up on the recent conference we attended together.” This sets the tone for the rest of the email and lets the recipient know what to expect.
2. Context
After introducing yourself, the next step is to provide context. This section should explain the background of your email and why it is important. If you are forwarding an email, make sure to include some background information about the original sender and their message. This helps the recipient understand the content and purpose of your email. Including key details such as time, place, and names can also be helpful.
3. Main Body
The main body is the meat of your email and should contain all of the important information that you want to convey. This section should be structured in a way that is easy to read and follow. If you are discussing multiple topics or issues, consider using bullet points to break up the text. Make sure to focus on the most important points and provide any necessary details or examples to support your claims.
4. Conclusion
After the main body, it’s time to wrap up your email with a clear and concise conclusion. This paragraph should summarize your key points and reiterate your main purpose. If you are requesting a response, make sure to include a clear call to action and any necessary next steps. Finally, don’t forget to thank the recipient for their time and consideration.
5. Signature
Lastly, don’t forget to include a professional signature that includes your name, title, and contact information. This will make it easy for the recipient to respond and follow up with any additional questions or comments. A well-crafted signature can also add a personal touch to your email and make it feel more authentic and less robotic.
In closing, following this five-step structure will help you create a clear, concise, and effective email that will maximize your chances of receiving a prompt and productive response. Remember, an organized email is key, so take your time and put some thought into your message before hitting send.
Email Forwarding Samples
Forwarding a Resume
Hello Janet,
I wanted to forward the resume of a recent college graduate I worked with in case there are any job openings at your company that fit her skillset. I can personally attest to her strong work ethic and dedication.
Thank you for taking the time to review her resume. Let me know if you have any questions or if there is anything else I can do to help.
Best regards,
Jane
Forwarding an Invitation
Dear John,
I wanted to forward an invitation to a fundraising event that my nonprofit organization is hosting. I think this event aligns with the causes that your company supports and I believe your attendance would be greatly appreciated.
Please let me know if you are interested in attending or if you have any questions. Thank you for considering this invitation.
Best,
Alexandra
Forwarding a News Article
Hey Maria,
I came across an interesting news article that I thought would be of value to you in your job. It discusses the latest trends in marketing that your team may be interested in exploring.
Let me know if you find the article useful or if you have any thoughts on the topic. Enjoy!
Best,
Jason
Forwarding a Networking Request
Dear Lisa,
I wanted to introduce you to a colleague of mine who is looking to expand her network in the marketing industry. She has great experience and I think she would be a valuable connection for you.
Feel free to reach out to her directly and let her know if you can be of any help. Thank you for considering this networking request.
Best,
Caroline
Forwarding a Promotion
Hi Tom,
I wanted to share a promotion that my company is offering that I thought you might be interested in. The discount code is valid for the next week and I thought it would be a great opportunity for you to save some money on a product you’ve been wanting to purchase.
Let me know if you decide to take advantage of this offer or if you have any questions. Thanks!
Best regards,
Karen
Forwarding a Request for Proposal
Dear John,
I wanted to forward a Request for Proposal (RFP) that I came across that I think would be a great fit for your company. The scope of work aligns with your expertise, and I believe your team would be a great match for this project.
Take a look at the RFP and let me know if you need any additional information or if there is anything else I can do to assist you in submitting a proposal. Thank you for considering this opportunity.
Best regards,
Mike
Forwarding an Acknowledgment
Hey Jane,
I just wanted to forward an email thread where a customer expressed her appreciation for the work you and your team did on her project. I thought you would like to know that your efforts did not go unnoticed and are appreciated.
Keep up the great work and don’t hesitate to reach out if you need any support.
Best,
Matt
Tips for Forwarding an Email Sample
Forwarding an email sample can seem like a simple task, but it can have a significant impact on the recipient’s perception of you or your business. Here are some tips to consider when forwarding an email sample:
1. Provide context:
Before forwarding an email sample, make sure to provide context to the recipient to help them understand why you are forwarding it to them. Provide a brief introduction explaining what the email is about and why you think it’s relevant to them.
2. Edit the email:
When forwarding an email sample, it’s important to edit the email to remove any unnecessary information or personal details that may not be relevant to the recipient. This will make it easier for them to understand the important parts of the email without getting distracted by irrelevant information.
3. Summarize the email:
In addition to editing the email, summarize the key points of the email for the recipient. This will help them quickly understand the main takeaways without having to read through the entire email.
4. Add your own commentary:
When forwarding an email sample, it’s always a good idea to add your own commentary to provide additional context or insight. This can also show that you have taken the time to read and understand the email and that you are invested in the recipient’s understanding of the information.
5. Be mindful of the recipient:
When forwarding an email sample, consider the recipient’s perspective and how they might perceive the email. Make sure the tone and language are appropriate for the recipient and that the email is something they would be interested in receiving.
6. Use a clear subject line:
Make sure to use a clear subject line that accurately reflects the content of the email, so the recipient can easily identify the email’s importance and relevance in their inbox.
Overall, when forwarding an email sample, take the extra time to edit, summarize, and add appropriate context to ensure the recipient fully understands the email’s importance and relevance. This can help establish a positive perception of you and your business and can lead to better communication and interactions moving forward.
What to Write When Forwarding an Email Sample FAQs
What should I include in the forwarding email?
You should introduce the email, explain why you are forwarding it, and include any necessary context for the recipient.
Can I edit the original email when forwarding it?
Yes, you can edit the email for clarity or to remove any unnecessary details before forwarding it.
Should I ask for the sender’s permission before forwarding their email?
If the email contains confidential information or personal details, it is best to ask for permission before forwarding it.
How should I address the recipient in the forwarding email?
You should use a courteous and professional tone and address the recipient by their name or appropriate title.
Should I include a message with the forwarded email?
Yes, you should include a brief message explaining why you are forwarding the email and any necessary context or additional information for the recipient.
Can I forward an email to multiple recipients?
Yes, you can forward an email to multiple recipients by including their email addresses in the forwarding message.
What should I do if the original email contains errors or typos?
You can correct any minor errors or typos in the email before forwarding it, but you should avoid changing the original message or meaning.
Is it appropriate to forward chain emails or spam?
No, it is not appropriate to forward chain emails or spam. You should only forward emails that are relevant and meaningful to the recipient.
Should I include any attachments when forwarding an email?
If the original email contained attachments that are relevant to the recipient, you should include them in the forwarding message.
How can I ensure that the recipient opens and reads the forwarded email?
You can increase the chances of the recipient opening and reading the email by using a clear and descriptive subject line and providing any necessary context in the forwarding message.
Happy forward-sending!
Well, there you have it folks – a sample of what to write when forwarding an email. I hope this article was helpful and gives you some inspiration the next time you find yourself in a forwarding frenzy. Remember, always be mindful of what you are forwarding and who you are sending it to. Thanks for reading, and see you again soon for more helpful tips!