If you’re someone who frequently uses email for both professional and personal communication, you’ve probably encountered the phrase “Regards” at the end of an email. But what does it really mean? Is it just a polite way to end an email or is there a deeper meaning behind it? In this article, we’ll explore what the term “Regards” signifies and why it’s commonly used in email communication. You’ll also find examples of how to use this phrase and tips on when to use it appropriately. So, if you’re curious about the meaning and usage of “Regards” in emails, read on and discover what it entails. Don’t hesitate to consult our examples and edit them accordingly to fit your email style!
The Best Structure for “Regards” at the End of an Email
When it comes to ending an email, there are various ways to do it. Some people prefer using “Best regards,” while others opt for “Sincerely.” However, “Regards” seems to be the most commonly used ending. Whether you’re sending an email to a friend or a business associate, it’s essential to use a proper structure to end your email correctly.
The first thing to consider is the type of email you are sending. If you’re writing to a friend or family member, you can get away with using less formal email ending. “Regards” is still okay to use, but you can also consider sending a personalized closing such as “Love.” On the other hand, if you are sending a professional email, it’s crucial to strike the right tone. “Regards” is professional enough without being too formal, making it an ideal choice for many business emails.
Once the tone is set, it’s time to think about the actual structure of your email ending. Generally, the ending should be placed two lines below the body of your email. First, include a closing statement, such as “Thank you for your time” or “I look forward to hearing from you soon.” Next, leave a blank line and type “Regards.” Be sure to capitalize the “R” in “Regards.”
Below is an example of what a professional email ending with “Regards” might look like:
Thank you for your consideration.
Regards,
[Tim Ferriss]
It’s important to note that the use of “Regards” can vary depending on the context. Some people might use “Warm regards” or “Best regards” in place of simply “Regards” to add a personal touch. Similarly, others might use “Kind regards” to be more courteous. The structure, however, should remain relatively constant.
In conclusion, ending an email with “Regards” is straightforward and professional. Adhering to the basic structure outlined above (closing statement, blank line, and “Regards”) will ensure that your email looks polished and professional. Remember that the tone can vary depending on your relationship with the recipient and the context of your message. By following these guidelines, you can end your email on a positive note and make a lasting impression.
Seven Sample Regards to Use in Email Endings
Thanks for Attending Our Event
Dear [Name],
I wanted to thank you for attending our company event this past weekend. Your presence and participation contributed greatly to the success of the event. I hope you enjoyed the evening as much as we did! From the feedback we have received, it seems that everyone had a great time.
It was a pleasure meeting you and getting to know you. We look forward to seeing you at our future events. Please do not hesitate to contact us if you have any questions or feedback.
Regards,
[Your Name]
Job Inquiry Response
Dear [Name],
Thank you for your interest in the [Job Title] position at [Company Name]. We have received your application and appreciate the time you took to apply. We are impressed with your qualifications and experience, and we are excited to consider you for the role.
Our hiring team will review your application and will be in touch shortly regarding next steps. If you have any questions or concerns in the meantime, please do not hesitate to reach out to us. We appreciate your interest in joining our team and look forward to speaking with you soon.
Regards,
[Your Name]
Client Follow-Up After Meeting
Dear [Name],
It was great meeting with you earlier this week. Thank you for taking the time to meet with me and discuss your business needs and goals. I appreciate the opportunity to learn more about your organization and discuss how we can help you achieve success.
Based on our conversation, I believe that our services would be a great fit for your business. We have a lot of experience helping companies like yours achieve their goals, and I would be happy to provide you with more information about how we can help. Please let me know if you have any further questions or concerns.
Regards,
[Your Name]
Appreciation Letter to a Colleague
Dear [Name],
I wanted to take a moment to express my sincere appreciation for all of the hard work and dedication you have put into your role at [Company Name]. Your commitment to excellence is evident in everything you do, and you have been an invaluable asset to our team.
I have been consistently impressed by your professionalism, attention to detail, and your ability to work well under pressure. Your contributions have not gone unnoticed, and I am grateful for everything you do to help our team succeed.
Regards,
[Your Name]
Referring a Colleague for a Job
Dear [Name],
I wanted to reach out to you to recommend [Colleague Name] for the [Job Title] position at your organization. I have worked with [Colleague Name] for several years and have been consistently impressed with their work ethic, attention to detail, and ability to work well in a team.
As a highly skilled and experienced [Job Title], I believe that [Colleague Name] would be an asset to your organization. They are passionate about their work and are always willing to go above and beyond to ensure that projects are completed on time and to a high standard.
Please let me know if you would be interested in speaking with [Colleague Name] further about this opportunity. I am confident that they would be an excellent fit for your team.
Regards,
[Your Name]
Follow-Up After a Networking Event
Dear [Name],
It was great meeting you at the [Event Name] earlier this week. Our conversation about [Topic] was really insightful and I enjoyed learning more about your experience in the industry. I am impressed by your work and would love to stay connected.
If you have some time this week, I’d like to schedule a call or meet up to discuss potential opportunities for future collaboration and partnerships. Alternatively, we could grab a coffee or lunch and further discuss what we spoke about, let me know your availability.
Regards,
[Your Name]
Thank You for Completing a Survey
Dear [Name],
Thank you for taking the time to complete our recent survey. Your feedback is of great value to us as we continually strive to improve our service. We appreciate your candor and honesty in your responses.
Please do not hesitate to reach out to us if you have any further thoughts or concerns. We value your opinion and look forward to serving you again soon.
Regards,
[Your Name]
What Does Regards Mean at the End of an Email and Best Practices to Follow?
When it comes to ending an email, there are a few phrases you can use to sign off, and one of the most popular is “Regards.” It’s a straightforward and formal way to end an email, and it’s commonly used in professional settings. However, using “Regards” in your email sign-off can lead to confusion when it’s not used appropriately. Here, we will discuss the meaning of “Regards” and share some best practices to follow.
What Does ‘Regards’ Mean?
‘Regards’ is a short form of the phrase ‘Best regards’. It is a formal and professional way of ending an email. The word “Regards” typically means “Greetings” or “Respect” and is a polite way of ending an email. It is also a way of showing some level of appreciation, respect, or goodwill towards the recipient. Therefore, it’s often used when addressing someone who is in a position of authority or someone you don’t have a close relationship with.
When to Use ‘Regards’ in Email Sign-Off?
If you’re wondering when to use “Regards” in an email, as a general rule, it’s appropriate to use it in professional settings. For example, when you’re writing to a client or a prospective employer, ending your email with “Regards” would be perfectly fine. It’s also a good option when you don’t have a relationship with the recipient that’s close enough to warrant something more specific like “Best wishes” or “Sincerely”. However, it’s best to avoid using “Regards” if you’re writing to a family member or close friend, as it might come across as too formal and stiff.
Best Practices to Follow When Using ‘Regards’
- Match the Tone of the Email: Ideally, the sign-off you choose for an email should match the overall tone and level of formality of the email message.
- Be Polite and Professional: In whatever email you send, being polite and professional should always be the topmost priority. It’s essential to be respectful, courteous, and friendly regardless of the email’s tone.
- Consider the Recipient: Before choosing a sign-off, it’s important to consider the recipient’s level of familiarity with you, their position in the organization, and the nature of your relationship. Writing to a friend or family member requires different phrasing than writing to a manager or boss.
- Use Variations: While “Regards” is a great option, there are variations that you could use, such as “Best Regards,” “Kind Regards” or “Warm Regards”.
Ultimately, it’s always important to be consistent with your email sign-offs. Find the option that works best for you, reflects your voice and personality, and you’ll be able to use it confidently.
In summary, “Regards” is a polite and professional way to end an email. It is best used in professional settings when you need to show some level of appreciation and respect to the recipient. By following the best practices mentioned above, you can ensure that you’re using “Regards” appropriately and in a way that strengthens your professional relationships.
FAQs about Regards at the end of an email
What does Regards mean at the end of an email?
Regards at the end of an email is a polite way to say goodbye or farewell to the recipient. It expresses respect, goodwill, and warmth.
Is Regards the same as Best Regards?
Best Regards is a variation of Regards that expresses a higher level of warmth and friendliness. Both can be used interchangeably, but Best Regards is more formal and personal.
Can Regards be used in a formal email?
Yes, Regards can be used in a formal email as it is a polite and respectful way to conclude an email. However, other formal options like Sincerely or Yours faithfully may be more appropriate in certain contexts.
What are the other alternatives to Regards?
Other alternatives to Regards include Best regards, Sincerely, Cordially, Yours truly, Kind regards, Warm regards, and many more. The choice of phrase depends on the relationship with the recipient and the formality of the email.
Is it necessary to use Regards at the end of an email?
No, it is not necessary to use Regards at the end of an email. A simple Thank you or Best wishes can also be appropriate depending on the context and the relationship with the recipient.
What is the difference between Regards and Thanks?
Regards expresses goodwill and respect, while Thanks expresses gratitude and appreciation. Regards is a general closing that does not require any prior action or response from the recipient, while Thanks is a specific closing that acknowledges the recipient for something.
Can Regards be used in an informal email?
Yes, Regards can be used in an informal email, but it may sound too formal and out of place. In an informal email, it is better to use more casual and friendly closings like Cheers, Take care, or Talk soon.
How important are email closings like Regards?
Email closings like Regards may seem trivial, but they can leave a positive or negative impression on the recipient. They can convey the tone, mood, and attitude of the sender, and influence the outcome of the email exchange.
Can Regards be used in a group email?
Yes, Regards can be used in a group email, although it may not be as personal and specific as using the recipient’s name or including a personalized message. In a group email, a more general closing like Best regards or Warm regards may be suitable.
Are email closings like Regards cultural-specific?
Yes, email closings like Regards can be cultural-specific, and their appropriateness may vary depending on the culture and context. For instance, in some cultures, it may be more appropriate to use formal closings like respectfully or with highest regards, while in others, more casual and friendly closings may be more appropriate.
Wrap it up
So, now you know that using “Regards” at the end of an email is a professional and polite way to close it. But the reality is, there are no hard and fast rules. Ultimately, it all comes down to your relationship with the recipient and how you intend to express yourself. Whether you choose to use regards, thanks, best, or another closing, make sure it’s natural and reflect the tone of your email. Thanks for reading, and I hope you come back to visit us again soon!