Are you tired of constantly checking your email for updates on the waitlist you’re currently on? Are you anxious to receive a response from your potential employer, university, or event host? You’re not alone. Waiting is not only an arduous task but also a daunting one, especially when it comes to a matter of utmost importance. Fortunately, there is a way to calm your nerves and expedite the process – a waitlist follow-up email. In this article, we’ll provide you with useful tips on crafting an effective follow-up email, along with waitlist follow-up email samples that you can use as a guide or edit as needed. With our help, you’ll be able to increase your chances of getting a positive response while remaining professional and courteous. So why wait any longer? Let’s dive in and master the art of the follow-up email.
The Best Structure for Waitlist Follow-up Email Sample
Following up with a potential employer or university after being waitlisted can be nerve-wracking, but it’s an important step in showing your interest and dedication. So, how should you structure your waitlist follow-up email to make sure your message is clear and concise?
First, start by addressing your recipient by name and thank them for considering your application. Then, mention that you would like to express your continued interest in the program or job. It’s essential to express gratitude and enthusiasm while also being respectful of the recipient’s time and decision-making process.
Next, explain how you have progressed since you initially submitted your application. Mention any updated test scores, grades, or achievements that may strengthen your candidacy. You could also add a sentence or two about how this program or job aligns with your long-term goals and aspirations.
After that, ask if there are any additional steps you can take or any further information you can provide to support your application. This shows that you’re still motivated and committed to your goals. You could also ask for a timeline for when you might hear back about your application.
Finally, thank your recipient again for their time and for considering your application. Sign off with a polite and professional closing and include your contact information in case they need to reach out to you.
In conclusion, your waitlist follow-up email should include a personalized greeting, express gratitude and enthusiasm, provide any updates to strengthen your candidacy, ask if there are any additional steps you can take, and thank your recipient for considering your application. By following this structure, you can increase your chances of standing out and showing that you’re still committed to your goals.
7 Waitlist Follow-Up Email Samples for Different Reasons
Sample 1: Following Up After an Interview
Dear [Interviewer’s Name],
I hope this email finds you well. I wanted to follow up on my application for the [position name] role and express my continued interest in the position.
After our interview, I was even more excited about the opportunity to join the team at [company name]. I believe I can use my skills and experience to make a valuable contribution to the company.
Thank you again for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
Sample 2: Following Up After a Waitlist Decision
Dear [Admissions Representative Name],
I hope this email finds you well. I wanted to follow up about my waitlisted status for the [academic program name] program and express my continued interest in attending the program.
I understand that the admissions process can be competitive and that many well-qualified candidates applied for this program. I believe that I have the skills and experience necessary to succeed in the program and make a meaningful contribution to the academic community.
Please let me know if there are any additional steps I can take to demonstrate my interest in the program or to provide additional information on my qualifications.
Thank you for considering my application.
Sincerely,
[Your Name]
Sample 3: Following Up After Sending Additional Materials
Dear [Admissions Representative Name],
I hope this email finds you well. I wanted to follow up on my application for the [academic program name] program and the additional materials I submitted last week.
I understand that applications can be complex and that additional materials can take time to process. However, I wanted to confirm that you received my additional materials and ask if there is any additional information I can provide to support my application.
Please let me know if there are any further steps I need to take or if there is any further information I can provide to help you with your decision-making process.
Thank you for your time and attention to my application.
Best regards,
[Your Name]
Sample 4: Following Up on a Scholarship Decision
Dear [Scholarship Application Contact Name],
I hope this email finds you well. I wanted to follow up on my application for the [scholarship name] program and express my continued interest in receiving the award.
I understand that scholarships are competitive and that many well-qualified candidates apply for this program. However, I believe that I have the skills and experience necessary to succeed in the program and make a meaningful contribution to the academic community.
Please let me know if there are any additional steps I can take to demonstrate my interest in the scholarship or to provide additional information on my qualifications.
Thank you for considering my application.
Sincerely,
[Your Name]
Sample 5: Following Up on an Internship Availability Decision
Dear [Internship Coordinator Name],
I hope this email finds you well. I wanted to follow up on the availability of the [internship position name] position and express my continued interest in the role.
I am excited about the opportunity to work with [company name] and believe that I can make a meaningful contribution to the team. I understand that many well-qualified candidates are interested in this position, but I wanted to confirm if any final decisions have been made about the availability of the position.
Thank you for your time and attention to my application. I look forward to hearing from you soon.
Best regards,
[Your Name]
Sample 6: Following Up on a Job Posting
Dear [Hiring Manager’s Name],
I hope this email finds you well. I wanted to follow up on my application for the [position name] role and express my continued interest in the position.
I understand that the hiring process can be complex and that many well-qualified candidates applied for this position. I believe I can use my skills and experience to make a valuable contribution to the team at [company name], and I wanted to confirm if you had any final decisions about the availability of the position.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Sample 7: Following Up on a Networking Interest
Dear [Networking Event Contact Name],
I hope this email finds you well. I wanted to follow up on our conversation at the [event name] event and express my continued interest in connecting with you.
I enjoyed learning more about your experiences and background in the [industry name] industry. I believe that your insight and knowledge could be valuable as I consider my own career path.
Please let me know if you are available for a networking call or conversation in the near future. I would be happy to work around your schedule to find a convenient time.
Thank you for your time, and I look forward to hearing from you soon.
Best regards,
[Your Name]
Waitlist Follow-up Email Tips
Being put on a waitlist could be a disappointing experience, but sometimes, it’s not the end of the road. You may still have a chance of getting in, and in such a case, it’s crucial to follow up with the school or organization regularly. Here are some tips to help you write a follow-up email that works:
- Be courteous: A courteous and polite tone can help you get a long way. Address the recipient respectfully and avoid sounding pushy or entitled.
- Express continued interest: Reiterate your interest in the school or organization and emphasize that you would love to be considered if a spot opens up. Let them know that you’re willing to wait and hope to hear from them soon.
- Show enthusiasm: Share any updates on your academic or professional progress since you last applied, along with any new achievements or accomplishments that showcase your skills, talent, or commitment.
- Provide additional documents: Supplement your follow-up email with additional materials such as your resume, letter of recommendation, or any other documents that showcase your potential. This can help the recipient see the full picture of who you are as a candidate.
- Keep it brief: A short and concise email is more likely to be read and responded to than a lengthy message. Get straight to the point and avoid including unnecessary details or rambling on.
- Follow-up regularly: While it’s essential to show restraint and avoid bombarding the recipient with too many emails, following up at regular intervals can help keep you top-of-mind and demonstrate your continued interest.
- Show gratitude: Regardless of the outcome, always express your gratitude for the recipient’s time and consideration. Thank them for their response, whether it’s positive or negative. Remember, they’re doing their best to accommodate everyone and may have numerous candidates to consider.
By following these tips, you can craft a professional and effective follow-up email that increases your chances of being accepted off the waitlist. Remember that persistence and patience are vital traits in this situation, and a positive attitude can make all the difference.
FAQs about Waitlist Follow-Up Emails
What is a waitlist follow-up email?
A waitlist follow-up email is an email message sent to an organization inquiring about the status of your application to a program or event you applied for that was placed on a waitlist.
When should I send a waitlist follow-up email?
You should send a waitlist follow-up email after a reasonable amount of time has passed since you were placed on the waitlist and the program or event is close to starting or the deadline is approaching.
How long should I wait before sending a waitlist follow-up email?
You should wait about two to three weeks after being waitlisted before sending a follow-up email.
What should I include in my waitlist follow-up email?
Your waitlist follow-up email should include a polite request for an update on the status of your application, a brief statement of continued interest, and any relevant updates or changes in your availability or circumstances, if applicable.
Can I send multiple waitlist follow-up emails?
Yes, but it is best to space them out reasonably and avoid sending them too frequently or aggressively.
How should I address the recipient of my waitlist follow-up email?
You should address them politely and formally using their full name or formal title (e.g. Dear Mr. Smith or Dear Professor Jones).
What is the best tone for a waitlist follow-up email?
The best tone for a waitlist follow-up email is polite, professional, and positive. Avoid sounding too pushy, desperate or entitled.
What should I do if I don’t hear back from the organization after sending my waitlist follow-up email?
You should wait a bit longer for a response, or consider reaching out to other contacts at the organization through appropriate channels such as email or phone calls.
What are some common mistakes to avoid when sending a waitlist follow-up email?
Some common mistakes to avoid when sending a waitlist follow-up email include being too demanding or desperate, ignoring the organization’s communication preferences, or forgetting to proofread your email for errors or typos.
Is it appropriate to use humor or sarcasm in my waitlist follow-up email?
No, it is best to avoid using humor or sarcasm in your waitlist follow-up email, as it may be taken the wrong way and come off as unprofessional or inappropriate.
Rounding it up
And there you have it – a sample waitlist follow-up email template that you can use as a reference to craft one that suits your situation. Remember to keep it polite, enthusiastic, and brief. Don’t hesitate to showcase your interest and passion for the school or program but also acknowledge that you understand the admissions process can be selective and unpredictable. Send the email a few weeks after being waitlisted, and don’t forget to proofread it before sending. Thanks for reading, and we hope this article was helpful. Come back soon for more tips, guides, and resources for your academic and professional journey.