Are you planning to resign from your current job but don’t know how to write a two week notice email? Look no further! We have gathered some sample emails that you can use as a reference.
Giving a two week notice is crucial when leaving a job on good terms. It allows your employer to make the necessary arrangements and it shows respect for the time and resources that the company has invested in you.
But what should you include in this email? Firstly, it should be professional and concise. State the fact that you are resigning, the date of your last day, express appreciation to your employer, and offer to help with the transition process.
The good news is that you don’t have to start from scratch. We have compiled a list of two week notice email samples that you can edit as needed to fit your specific situation. Say goodbye in a polite and professional manner with these helpful templates.
So don’t stress about resigning from your job. Use our two week notice email samples as a starting point to help make the process smooth and respectful for both you and your employer.
The Best Structure for Your Two-Week Notice Email, Explained
When it comes to leaving a job, the way you say goodbye can be just as important as the time you spent working there. In order to ensure a smooth transition and maintain positive relationships with your colleagues and employer, it’s crucial to write a well-crafted two-weeks notice email. Here’s a breakdown of the best structure for your message, step-by-step:
1. Start with a clear and concise opening
Begin your email with a greeting that includes your supervisor’s name, a thank you for the opportunity to work for the company, and a clear statement that you have decided to resign. Keep this paragraph short and sweet, as you will go into more detail later on.
2. Provide a reason for your resignation (optional)
While you don’t necessarily need to explain why you are leaving, providing a brief explanation shows respect and honesty. If your reason for leaving is personal, simply state that you are looking for new challenges or opportunities. Make sure to stay positive and avoid criticizing the company or your colleagues.
3. Offer to help with the transition
It’s important to offer your assistance in making the transition process as smooth as possible. You could suggest a list of outstanding projects or tasks that you are currently working on and recommend a colleague to take over your responsibilities. Don’t forget that your supervisor or HR department may have specific procedures for you to follow, so be sure to inquire about any additional steps you need to take.
4. Express gratitude and well wishes
End your email on a positive note by expressing gratitude for the opportunities and experiences you gained while working at the company. You can also extend well wishes for the future of the company and your colleagues. Remember to keep your tone professional and respectful, even if you may have mixed emotions about leaving.
In summary, a well-structured two-weeks notice email should include a clear opening, a brief explanation (if desired), an offer of help with the transition, and a closing that expresses gratitude and well wishes for the future. As you write your email, keep in mind the importance of professionalism and positive relationships, both of which can impact your future career opportunities. Best of luck with your next adventure!
7 Two Week Notice Email Samples for Different Reasons
Leaving for Better Career Opportunities
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title] at [Company Name] effective two weeks from today’s date. This was not an easy decision for me to make, but I have recently been offered a new opportunity that aligns better with my long-term career goals.
I want to express my sincerest gratitude for the skills and valuable experiences I’ve gained from my time at this company. I have enjoyed working with my colleagues and will cherish the amazing memories we’ve made together.
During the next two weeks, I will ensure to complete all of my pending tasks and handover my projects to my colleagues before my departure date. Please let me know how I can best support the transition process.
Thank you for your understanding and support during this time. It has been an honor to work at [Company Name], and I will always cherish the memories I’ve made here.
Sincerely,
[Your Name]
Moving to Another City/State
Dear [Manager’s Name],
It is with a heavy heart that I write this email to tender my resignation from my position as [Job Title] for [Company Name]. My spouse has recently been offered a new position in another city and we have both decided to relocate there.
I want to thank you for your unwavering support and leadership during my time at [Company Name]. I have learned a lot under your guidance and mentorship, and it has been a privilege to be part of this team.
During the next two weeks, I will ensure to complete all of my pending tasks and handover my projects to my colleagues to ensure a smooth transition. Please let me know how I can best support during the process of my leaving, such as training a replacement or any additional documentation.
Thank you again for everything. I will always cherish the friendships and memories I have made here.
Sincerely,
[Your Name]
Family Health Issue
Dear [Manager’s Name],
I am writing to tender my resignation from my role as [Job Title] at [Company Name] effective two weeks from today. The reason being is my family’s health issue that requires my immediate attention.
I want to express my appreciation for everything you have done for me during my tenure at [Company Name]. This has been a difficult decision, as I have enjoyed working with you and the rest of the team. However, I must put my family’s health first.
During my final two weeks, I will ensure to finish all the necessary projects and responsibilities and complete pending work on time. Please let me know how else I can best support the transition process during this time.
Thank you for everything you have done for me. I will always be grateful for the opportunities you have provided me. I will miss working with such an amazing team.
Sincerely,
[Your Name]
Burnout
Dear [Manager’s Name],
It is with great regret that I resign from my position as [Job Title] at [Company Name]. My decision is due to feeling burnt out and needing time to focus on my well-being.
Thank you for your support and positive feedback throughout my time at [Company Name]. I have been a part of a valuable team and am grateful for the fantastic experiences that have come with this job. However, I can’t continue working in this current state, and I must make my well-being a priority.
During my remaining days, I will do my best to finish my projects and prepare the necessary materials to ease the transition process for any future employee. Please let me know if there is anything else that I can do to help during this time.
I am grateful for this professional and personally fulfilling experience, and thank you for being part of it.
Sincerely,
[Your Name]
Moving to Further Education
Dear [Manager’s Name],
I am emailing to tender my resignation from my position as [Job Title] at [Company Name] effective two weeks from today. This decision has not been easy, but I have decided to further my education to enable me to meet my long-term goals and aspirations.
Thank you for the countless opportunities to learn and grow with this company. I have learned so much and enjoyed the challenges that this job has brought me. I appreciate all of your guidance, support and dedication during my tenure here.
I will ensure I execute all my responsibilities and projects over the next two weeks and prepare everything that they would need after my departure to ensure the transition period goes smoothly. Please let me know if there is anything else I can provide or arrange and help for my replacement.
It has been an honor to work with this amazing team. I will treasure the memories and experiences forever.
Sincerely,
[Your Name]
Resigning Without a Clear Reason
Dear [Manager’s Name],
I am emailing to inform you about my resignation from my position as [Job Title] at [Company Name]. Please be advised that this decision was not taken lightly, and I apologize for the short notice.
I appreciate the opportunities and experience that I have gained during my tenure at [Company Name]. It was an honor to work with a dedicated and professional team, and I have learned a lot during my time here.
Over the next two weeks, I will ensure to complete my duties and provide training to any new employees who join the team to ease the transition process. I would be grateful if you could let me know of any responsibilities that you would wish me to transfer or if there is anything I can do to help facilitate the transition.
Thank you for your understanding and support during my time at [Company Name]. I wish the company continued success.
Sincerely,
[Your Name]
Retirement Email
Dear [Manager’s Name],
After working for several decades as a [Job Title] at [Company Name], I wanted to formally inform you that I will be retiring in two weeks’ time.
I want to thank you and my colleagues for all the support and memories that I have gained throughout my time here. It has been an honor to work alongside such an amazing team and a company that I highly respect.
Over the next two weeks, I will ensure to complete all of my remaining duties and responsibilities and prepare a substantial handover, so that your team can easily access any documents or files they need after my departure.
Please keep in touch, and I hope I will still hear from you all from time to time. Thank you once again for everything.
Best regards,
[Your Name]
Tips for Writing an Effective Two Week Notice Email Sample
Writing a two week notice email can feel daunting, especially if this is your first time resigning from a job. Your email should be well-thought-out, professional, and respectful to your employer. Here are some tips to keep in mind when crafting your email.
Keep it Simple and Concise
The purpose of your email is to communicate your resignation and your intended last day of work. Keep your email simple and straightforward, without unnecessary details or explanations. Make sure your message is easy to read and understand. Remember, your email will most likely be forwarded to HR and other key players, so keep it professional and respectful.
Express Gratitude
Your two week notice email is also an opportunity to express your gratitude for your time at the company. Thank your employer and colleagues for any opportunities, mentorship, or valuable experiences that you had during your time there. This is also a way to leave on a positive note, which can be helpful for your future job prospects and professional relationships.
Offer to Help with the Transition
After resigning, it’s important to help your employer and colleagues with the transition. This can include training your replacement or writing detailed instructions on your job duties. In your two week notice email, offer to help in any way to ensure a smooth transition. This shows your commitment and professionalism to your job, even as you prepare to leave.
Don’t Burn Bridges
Resigning from a job can be an emotional and stressful time for both you and your employer. It’s important to remain professional and respectful, even if you had a difficult experience at the company. Avoid venting your frustrations or airing any grievances in your email. Remember, your reputation is on the line, and burning bridges can have negative consequences for your future career path.
Follow Up with a Personal Conversation
After sending your two week notice email, it’s a good idea to follow up with a personal conversation with your employer or supervisor. This allows you to answer any questions they may have and provide additional context for your decision. It’s also a chance to have a more personal conversation and express your gratitude and appreciation for your time at the company.
With these tips in mind, you can write an effective and professional two week notice email that will help you transition smoothly out of your job and onto your next career opportunity.
Frequently Asked Questions about Two Week Notice Email Sample
What is a two week notice email?
A two week notice email is a message you send to your employer, indicating that you plan to leave the company in two weeks. It is a courtesy to inform your employer of your intentions, and it gives them time to find a replacement if necessary.
When should I send a two week notice email?
You should send a two week notice email as soon as you have made the decision to leave your job. Generally, it is best to send it at least two weeks before your last day of work, so your employer has time to make arrangements.
What should I include in a two week notice email?
A two week notice email should include your intention to leave the company, the date of your last day of work, and a message of gratitude for the opportunity to work there. You may also wish to offer your assistance in making the transition as smooth as possible.
Do I have to give a reason for leaving in my two week notice email?
No, you do not have to give a reason for leaving in your two week notice email. It is enough to simply state that you are leaving and when your last day of work will be.
Can I retract my two week notice email?
It is possible to retract your two week notice email, but it may depend on your employer’s policies and your individual circumstances. It is best to discuss the matter with your employer as soon as possible if you change your mind.
Is it necessary to send a two week notice email if I’m not on good terms with my employer?
It is generally considered a professional courtesy to send a two week notice email, even if you are not on good terms with your employer. It is also important to check your employment agreement or company policy to see if there are specific requirements for resigning.
Can I ask for a reference in my two week notice email?
You may ask for a reference in your two week notice email, but it is best to do so in a separate conversation or email. It is important to leave on good terms and ensure you have a positive relationship with your employer, so they are more likely to provide a positive reference later.
Do I need to meet with my boss in person after sending a two week notice email?
It is not strictly necessary to meet with your boss in person after sending a two week notice email, but it is a good idea to offer your assistance and answer any questions they may have. You can do this in person or via email or phone.
Should I copy HR on my two week notice email?
You should check your company policy to see if you are required to copy HR on your two week notice email. Generally, it is a good idea to do so, as they may need to make arrangements related to your departure.
What is the best way to format a two week notice email?
A two week notice email should be professional and concise. It should include a clear subject line, a greeting, the main message, and a closing. You may wish to use a template or sample email to help ensure you cover all the necessary information.
Wrapping up
And that’s all for the two-week notice email sample! I hope this guide has helped you figure out how to write your own resignation email, or at least given you some inspiration. Remember to keep it professional but friendly, and don’t burn any bridges on your way out. Thanks for taking the time to read this article, and be sure to check back later for more career tips and tricks!