If you’re reading this article, chances are that you’ve already made the difficult decision to tender your resignation from your current job. First of all, congratulations on making a bold move towards your professional growth. Writing a resignation email may seem daunting, but it doesn’t have to be. In this article, we’ve compiled a few tender resignation email samples that you can use as a guide to draft your own.
It’s essential to remember that resignation emails serve as a record of your decision to leave the job, so it’s crucial to draft it professionally and with grace. The samples we’ve provided can be edited as per your needs, keeping in mind the reason for your resignation, your relationship with your employer, and the length of your tenure with the company.
Resignation may seem like the end of your employment journey with your current company, but it opens doors to new opportunities and growth. Writing a professional and polite resignation email can help maintain the goodwill you’ve built with your employer over time. So, without further ado, let’s dive into some tender resignation email sample templates to help you craft a resignation email that will ensure a smooth and professional exit.
The Best Structure for Tender Resignation Email Sample
Resigning from a job can be a difficult decision to make, but it’s important to do so in a professional manner. One way to ensure you leave on good terms is by crafting a well-written resignation email. The structure of your email is crucial in conveying your message and ensuring there is no confusion. Here are a few tips for the best structure for a tender resignation email sample.
First and foremost, make sure to begin your email with a clear and concise statement of your intention to resign. This should be stated in the subject line and the first sentence of the email. This will make it clear to your employer why you are writing and what the purpose of your email is.
After your opening statement, it’s important to express your gratitude for the opportunity to work with the company. Thank your employer for their support and guidance during your time with the company. This shows your appreciation and leaves a positive impression on your employer.
In the following paragraphs, it’s important to provide details about your resignation. These details should include your last day of work and what steps you plan to take to ensure a smooth transition. It’s also important to be clear and concise about why you are resigning without going into too much detail. Keep in mind that your resignation email may become part of your employment file, so make sure to avoid saying anything negative about the company or your colleagues.
Finally, end your email on a positive note. Thank your employer once again for the opportunity to work with the company, express your gratitude for the experience and the learning opportunities you have had, and mention how you will look forward to keeping in touch. It’s important to leave on a positive note as it sets the tone for your relationship moving forward.
In conclusion, the structure of your resignation email is crucial in conveying your message in a professional and respectful manner. Beginning with a concise statement of your intention to resign and expressing gratitude for the opportunity to work with the company are both important components of a well-written resignation email. Additionally, providing details about your resignation and ending on a positive note will ensure that you leave on good terms with your employer.
Tender Resignation Email Sample for Personal Reasons
Hello [Manager’s Name],
I am writing this email to tender my resignation as [Your Job Title] at [Company Name]. I am extremely grateful for the opportunities and lessons I have gained in my time here at the company. However, due to some personal reasons, it has become necessary for me to take a step back from my career and focus on my family and personal life.
I appreciate the support and guidance you have provided throughout my time here at the company and I will ensure a smooth transition by completing my projects and providing all necessary information to the person tasked with taking over my responsibilities. Please let me know how I can assist with this process.
Thank you once again for everything and I wish the organization and my colleagues the very best going forward.
Respectfully,
[Your Name]
Tender Resignation Email Sample for Health Reasons
Dear [Manager’s Name],
It is with a heavy heart that I tender my resignation as [Your Job Title] at [Company Name]. Unfortunately, my health has been deteriorating and it is now necessary for me to take time off and focus on getting better. I have consulted with my doctors and they have advised me to take some time to rest and recover.
I want to thank you for the opportunities given to me while working in this company. I appreciate the support and cooperation of my colleagues, their kindness, and understanding throughout my employment. I will ensure a smooth transition by completing my tasks and handing over to the person taking over my responsibilities. Please let me know how I can help with this process.
Thank you for everything, and I wish you and the team continued success.
Regards,
[Your Name]
Tender Resignation Email Sample for Relocation
Dear [Manager’s Name],
It is with a heavy heart that I tender my resignation as [Your Job Title] at [Company Name]. This decision did not come lightly, but I am relocating to [New Location] due to personal reasons.
My time at this company has been rewarding, and I cannot thank you enough for the opportunities and lessons I’ve learned while here. It has been an absolute pleasure working with you and the team. I will ensure a smooth handover while I complete my projects and documents the necessary information to transition to my replacement. Please let me know how best I can assist in this process.
Thank you for your understanding in this matter, and I wish the company and the team all the best going forward.
Yours sincerely,
[Your Name]
Tender Resignation Email Sample due to Higher Studies
Dear [Manager’s Name],
I am writing this email to tender my resignation as [Your Job Title] at [Company Name]. I have been granted admission into a higher learning institute to pursue further studies in my field. It was a great honor to work with you and the team and I’m grateful for the guidance, skills, and experiences I was able to gain during my time here.
It is hard to say goodbye, but I will ensure that my leaving does not affect the progress of the company. I will work hard to provide a detailed handover plan and assist with the smooth transition of my role to my replacement. If there’s anything specific that you would like me to focus on, please let me know.
Thank you again for everything, and please keep in touch. I wish the organization the very best in the future.
Sincerely,
[Your Name]
Tender Resignation Email Sample due to Professional Growth
Dear [Manager’s Name],
I am writing this email to resign as [Your Job Title] at [Company Name]. After much thought and consideration, I have decided to move forward with my career and take on new challenges. I cannot tell you how grateful I am for the opportunities and support I’ve received while working in this organization.
My time at [Company Name] has been immensely rewarding and I’ve gained valuable knowledge and skills that will serve me well in my future career endeavors. I will ensure a smooth transfer of responsibilities by completing all outstanding tasks and providing the necessary documentation to my replacement.
Thank you for everything, and I wish you and the company all the best going forward.
Best regards,
[Your Name]
Tender Resignation Email Sample due to Work-Life Balance
Dear [Manager’s Name],
It is with regret that I write this email to tender my resignation as [Your Job Title] at [Company Name]. While I have enjoyed my time here and appreciate every opportunity that has been given, it has become apparent to me that I need to take a step back and prioritize my work-life balance.
The decision to resign was not easy, but I hope this move will enable me to strike a balance between my work life and personal life. As such, I will work tirelessly to complete all ongoing projects and ensure a smooth handover process. Let me know how best I can facilitate and expedite this process.
Thank you very much for the opportunities, your advice, and guidance. I appreciate working with you and my colleagues. I am rooting for the company’s future successes.
With gratitude,
[Your Name]
Tender Resignation Email Sample due to Retirement
Dear [Manager’s Name],
This letter serves as a formal notification of my retirement from [Company Name] as [Your Job Title]. It is a bittersweet moment to quit from a job I have dedicated so much time to, but I’ve reached retirement age, and it’s time to move to the next phase of my life.
I am grateful for the opportunities, recognition, and growth I gained while working in this organization. I’ve learned a lot and formed lasting connections with colleagues and clients throughout the years. Please let me know how to best facilitate the smooth handover of my tasks and responsibilities to my replacement. I am available for any formalities regarding my retirement benefits and financial interests.
Thank you very much for everything, and I wish you and the company continued prosperity and growth in the future.
Best regards,
[Your Name]
Tips for Writing a Resignation Email
Resigning from a job is a major decision and it is important to communicate your decision professionally. Writing a resignation email can be a great way to formally convey your decision to your employer. Here are some tips to help you craft a professional resignation email:
- Be Clear and Concise – Your resignation email should be clear and to the point. Make sure that you clearly state that you are resigning and the date that your resignation will be effective. Avoid rambling or mentioning unnecessary details or personal reasons for resigning.
- Express Gratitude – When resigning, it is important to express gratitude towards your employer. Thank them for the opportunity to work with them and the skills and experience you have gained during your employment. This helps to maintain a positive relationship with your employer and can be beneficial in the future.
- Offer Assistance – If possible, offer to help your employer with the transition process. This can include training your replacement or helping to wrap up any ongoing projects. This shows that you are committed to ensuring a smooth transition and can help to leave a positive impression.
- Be Professional – Your resignation email should be professional in tone and presentation. Avoid using informal or colloquial language and make sure that your email is properly formatted and free of errors. This conveys your professionalism and makes a good impression with your employer.
- Follow-Up – After sending your resignation email, it is a good idea to follow-up with your employer. This can include scheduling a meeting to discuss any further details or to thank them again for the opportunity to work with them. This helps to maintain a positive relationship and can be beneficial in the future.
By following these tips, you can ensure that your resignation email is professional, clear, and effective in communicating your decision to your employer. A well-written resignation email can help to maintain a positive relationship with your employer and ensure a smooth transition.
FAQs related to Tender Resignation Email Sample
What is a tender resignation email?
A tender resignation email is a professional communication from an employee to the employer stating their intention to leave the current job. It is a formal way of resigning and serves as an official record of the employee’s decision to terminate their employment contract.
When is it appropriate to send a tender resignation email?
A tender resignation email should be sent after careful consideration and planning. It is appropriate to send the email once the employee has made up their mind to leave the job and has prepared to transition out of the company. Typically, the email is sent at least two weeks before the employee’s last day of work.
What should I include in my tender resignation email?
Your tender resignation email should include the date when your resignation will become effective, a brief explanation for your resignation, gratitude to your employer for the opportunity and support provided, and a willingness to facilitate the transition process. You should keep the email professional and courteous in tone.
How do I address the recipient of my tender resignation email?
You should address the recipient of your tender resignation email by their formal title and surname. For example, “Dear Mr. Smith” or “Dear Dr. Johnson”.
How do I close my tender resignation email?
You should close your tender resignation email with a cordial closing, such as “Sincerely” or “Best regards”, followed by your full name and contact information.
What is the purpose of a tender resignation email?
The purpose of a tender resignation email is to inform the employer of an employee’s intention to resign from their job in a formal and professional manner. This allows the employer to begin preparing for the transition process and hiring a replacement if necessary.
Can a tender resignation email be retracted?
Yes, a tender resignation email can be retracted if the employee changes their mind before their last day of work. However, it is important to communicate this decision to the employer as soon as possible and explain the reason for the change of heart.
Can I use a tender resignation email to negotiate a better offer?
No, a tender resignation email should not be used as a negotiation tactic for a better offer. If an employee has an issue with their job, they should discuss it with their employer first before resorting to resignation.
Should I include negative feedback or criticism in my tender resignation email?
No, it is not appropriate to include negative feedback or criticism of the employer in your tender resignation email. This email should be kept professional and focused on your gratitude for the opportunity and your plans for the future.
How should I prepare for a meeting after sending my tender resignation email?
If your employer requests a meeting after receiving your tender resignation email, prepare to discuss your reasons for leaving the job and provide constructive feedback on your experience with the company. Be open to feedback and suggestions, and maintain a professional and courteous demeanor throughout the meeting.
Say Goodbye with Graceful Resignation Emails
We hope this article on tender resignation email samples was informative and helpful in guiding you through the process of resigning from your job. Remember, resigning is a big decision, and it’s important to handle it with grace and professionalism. With the right tone and approach, you can ensure that leaving your job is a positive experience for both you and your employer. Thanks for reading, and make sure to visit us again soon for more valuable tips and tricks. Good luck with your future endeavors!