Sick days are a reality for many workers. It’s inevitable that, at some point, you’ll need to take a day off to recover from an illness. However, composing a sick off email can be quite the task. You need to convey that you won’t be at work without oversharing details of your illness or causing panic among your colleagues.
That’s why today, we’re providing you with some sick off email samples that you can use as a starting point. Each sample covers what you need to mention in your message and can be edited as needed to suit your specific situation. Whether you need a half-day off or a few days to recover, these samples have got you covered.
So, keep reading to find out how to craft the perfect sick off email without worrying about wording or tone. With these samples, you’ll be able to rest and recover without the added stress of composing a message.
The Best Structure for a Sick Day Email Sample
When you’re feeling under the weather, the last thing you want to do is spend time crafting a sick day email to your boss. However, taking the time to draft a clear and concise message can prevent misunderstandings and ensure that your absence is handled smoothly. In this article, we’ll explore the best structure for a sick day email sample, following the writing style of Tim Ferriss.
First, start with a brief salutation that addresses your boss by name and explains that you’re writing to let them know you won’t be able to come into work. Be straightforward about your situation, but also reassure your employer that you’re taking responsibility for your absence. It’s important to be polite and respectful, even if you’re feeling ill or stressed.
Next, provide a brief explanation of your symptoms or condition. You don’t need to go into great detail, but provide enough information so your boss understands that you’re not able to work. You may want to mention how long you expect to be out of the office, so your employer can plan accordingly. You can also mention any work-related items that you need to complete or delegate to other colleagues while you’re out.
It’s also a good idea to express your gratitude for the support and understanding of your colleagues and boss. Let them know that you appreciate their understanding during this difficult time, and that you’re looking forward to returning to work as soon as possible. If there are any special procedures or requirements for returning to work, such as a doctor’s note, mention them in your message.
Finally, sign off your message with a professional and courteous tone. Include your contact information so your employer can reach you via email or phone if necessary. Remember that your sick day email is part of your professional communication, so taking the time to write a clear and concise message is a reflection of your attention to detail and reliability. By following this structure, you can ensure that your absence is handled professionally and with minimal disruption to your team.
Sickness Excuse Email Sample
Respiratory Infection
Dear Manager,
I am writing to request a sick day off from work due to a respiratory infection that I have been experiencing for the past two days. I have been experiencing symptoms such as coughing, sneezing, and difficulty breathing. I fear that my condition could be contagious and may harm other employees as well if I come into the office. Therefore, I believe it would be best if I take a day off to rest, recover, and prevent the spread of infection.
Thank you for your understanding and support. I will keep you informed about my condition and resume work as soon as I am feeling well enough to do so.
Sincerely,
[Your Name]
Stomach Flu
Dear Manager,
Please accept this letter as formal notification that I will be taking a sick day off from work due to a severe stomach flu. The symptoms started last night and have been getting worse as time passes. They include severe nausea, vomiting, and dehydration, which are making it impossible for me to work efficiently or effectively.
Given that this condition can be extremely contagious, I fear for the safety and health of my colleagues. I would rather stay away for a while to recover and ensure that I do not infect anyone else with this illness. I will provide any necessary documentation or certificates that you may require from me if needed.
Thank you for your understanding and support during this difficult time.
Warm Regards,
[Your Name]
Migraine Attack
Dear Supervisor,
I am writing to inform you that I am unable to attend work today due to a severe migraine attack that I had last night, and it has persisted into the morning. As much as I would like to come to work, it is just not feasible for me to concentrate or focus on my tasks with such a splitting headache.
I hope that you understand the gravity of the situation and grant me day off to recover entirely. I will make up for the lost time as soon as I am feeling better and will provide any necessary documentation if needed. Please let me know if there is anything else that I can do to help or if you require any additional information before making your decision.
Thank you for your understanding.
Best Regards,
[Your Name]
Injury
Dear Manager,
I regret to inform you that I have had an accident and suffered an injury that makes it impossible for me to come to work today. The injury happened while doing my morning routine of jogging, and it is severe enough that I need immediate medical attention. Unfortunately, I cannot perform even simple tasks such as typing on the keyboard or walking without severe pain.
I am sharing this information with you so that you can make the necessary arrangements for my absence and the completion of my tasks. I am also attaching a doctor’s note detailing the nature and extent of my injury, so you have full information. Please let me know if you require any additional documentation or details.
Thank you for your understanding and I hope to be back at work soon.
Sincerely,
[Your Name]
Food poisoning
Dear Supervisor,
I am writing to request a sick day off from work due to acute food poisoning that I developed last night. I have been experiencing severe abdominal pain, vomiting, and diarrhea, which has made it impossible for me to leave my bed.
Due to the nature of this illness, it could be highly contagious and pose a risk to other employees if it spreads. I do not want to risk infecting anyone else; hence, I am opting to stay at home and recover fully to get back to work as soon as possible. I will provide any medical certificates or documentation at your request and keep you informed with my progress.
Thank you for your consideration and understanding.
Respectfully,
[Your Name]
Stress and Anxiety
Dear Manager,
Please accept this letter as a formal notification that I am taking a sick day off from work due to stress and anxiety. Despite my best efforts, the workload and the mounting pressures of job responsibilities have been taking a toll on me lately, leading to these symptoms.
I recognize the importance of my presence at work, and I assure you that my decision to stay at home and recuperate is the best for my health and well-being as well as that of the company. I plan to rest and engage in some self-care activities to relieve some stress and feel better soon. I will keep you posted as the situation evolves and provide a necessary update if needed.
Thank you for your understanding and support in this matter.
Best Regards,
[Your Name]
Flu
Dear Manager,
I am writing to inform you that I am unable to come to work due to a severe case of the flu. I woke up with symptoms such as high fever, body aches, and chills, which indicate that I have caught a very contagious virus. As I don’t want to expose my colleagues to the risk of contracting the infection, I think it would be best to take the day off until I have fully recovered.
I will be monitoring my conditions carefully and plan to have a quick recovery, and I will provide any documentation or certificates that are needed for this sick day off. I apologize for any inconvenience this may cause, and I will make up for any lost time as soon as I am back at work.
Thank you for your understanding in this matter.
Sincerely,
[Your Name]
Tips for writing a sick off email sample
When you are feeling under the weather, the last thing you want to do is craft the perfect sick off email to your boss or colleagues. However, it is important to inform your team about your absence and provide them with the necessary information to cover for you. Here are some tips to help you write an effective sick off email sample:
- Be honest and specific: Don’t just say that you are feeling unwell, provide specific details about your condition. This can help your team understand how long you may be out of the office and what type of work you will be missing.
- Provide contact information: Make sure to include alternative contact information such as your phone number or email address where your team can reach you in case they need additional information or clarification.
- Be professional: Even though you are feeling sick, it is important to maintain a professional tone in your email. Keep your language concise, polite, and direct.
- Offer assistance: If you are leaving your team with unfinished work, offer to help in any way you can. This could include providing detailed notes or instructions on how to complete specific tasks.
- Set expectations: Let your team know when they can expect to hear from you again or when you plan to return to work. This can help them plan their own schedules and deadlines accordingly.
Writing a sick off email sample may not be the most enjoyable task when you are feeling unwell, but it is an important one. Following these tips can help you communicate effectively with your team and maintain a professional relationship, even when you are out of the office.
FAQs related to Sick Off Email Sample
What is a sick off email?
A sick off email is an email sent to your supervisor or manager to inform them that you are unable to report to work due to illness or medical reasons.
Is it necessary to write a sick off email?
Yes, it is necessary to send a sick off email to inform your employer of your absence and to comply with company policies and procedures.
What should I include in a sick off email?
You should include your name, department, date of absence, reason for absence, expected date of return, and contact details in your sick off email.
How do I start a sick off email?
You can start a sick off email with a polite greeting, followed by a statement explaining that you are unable to come to work due to your illness or medical condition.
How do I address my supervisor or manager in a sick off email?
You should address your supervisor or manager with their formal title and last name, such as ‘Dear Mr. Smith’ or ‘Dear Dr. Johnson’.
Should I attach a doctor’s note with my sick off email?
It depends on your company’s policy. Some companies may require a doctor’s note to verify your absence, while others may not.
What should I do if I don’t know when I can return to work?
If you are unsure of when you will be able to return to work, you should provide an estimated timeframe, such as ‘I expect to be able to return to work in two to three days’.
When should I send my sick off email?
You should send your sick off email as soon as possible, preferably before your scheduled shift starts or within the first hour of your absence.
Can I use a sick off email for personal reasons?
It depends on your company’s policy. Some companies may allow you to use sick off email for personal reasons, while others may require you to use a different type of leave.
What should I do if my sick off email is not acknowledged?
If your sick off email is not acknowledged within a reasonable time, you should follow up with a phone call or another email to ensure that your absence has been properly documented.
Stay Healthy and Keep in Touch!
Thanks for reading about our sick off email samples! We understand how important it is to take care of your health and wellbeing, and we hope these templates will help make the process a little easier for you. Remember to always prioritize your health first and communicate clearly with your team. We look forward to seeing you again soon, and in the meantime, stay healthy and take care!