Hey there!
We all have those days where we wake up feeling under the weather. The thought of getting out of bed and going to work seems daunting, and we know our productivity will suffer if we push ourselves too hard. It’s times like these that we need to take care of ourselves and make the tough decision to stay home.
However, calling in sick isn’t always easy. We worry about what our boss and colleagues will think, and we feel guilty for taking a day off. That’s why I’ve put together some sick day email samples that you can use as a template to help you navigate this tricky situation.
Whether you’re feeling too ill to leave the house, or you just need a mental health day, these email templates will help you communicate your absence in a professional and respectful way. And the best part? You can easily edit them to fit your situation, making it easy to send off your sick day email without any stress.
So, take a look at the examples I’ve provided and use them as a guide to craft your perfect sick day email. Your health (and your employer) will thank you for taking the time to rest and recharge.
The Best Structure for a Sick Day Email Sample
When you feel under the weather, the last thing you want to do is send an email to your boss or colleagues. However, it is essential to let them know that you’re taking a sick day and won’t be able to come to work. Writing a sick day email may seem like a simple task, but it requires careful consideration to ensure that the message is clear, concise, and respectful. In this article, we’ll share the best structure for a sick day email sample that you can use in various work settings.
The first paragraph of your sick day email should state your intent to take a sick day. Be honest about your health condition but don’t go into detail about your symptoms. A simple and straightforward message like, “Unfortunately, I need to take a sick day tomorrow” would suffice. However, make sure to specify the date when you intend to return to work. This will give your boss or colleagues an idea of how long you’ll be away from work and what to expect from your absence.
The second paragraph should thank your boss or colleagues for their understanding and offer to help them in any way you can while you’re away. Offering to check emails or complete any necessary tasks remotely shows that you’re a responsible employee who cares about the company’s success. Additionally, this gesture can help alleviate any stress that your absence may cause, especially if you’re a vital member of the team.
In the next paragraph, you can provide a brief description of your current workload and what tasks you’ll be unable to complete due to your absence. This information can help your boss or colleagues plan their workloads accordingly and ensure that any essential tasks are delegated to someone else if necessary. Again, keep this information brief and to the point, as this is not the time to discuss work-related matters in detail.
Finally, close your sick day email by thanking your boss or colleagues again for their understanding and reiterating your intention to return to work on the specified date. This will ensure that your colleagues know when to expect you back and can plan their workloads accordingly.
Overall, a sick day email is a simple and necessary communication that should be handled with care. By following the above structure, you can ensure that your message is clear, concise and respectful, and that your boss and colleagues understand the reasons for your absence. Remember to keep your email professional and straightforward, and that the most important thing is to look after your health and well-being.
Sick Day Email Samples
Sick Day Email – Flu
Dear [Manager’s Name],
I hope this email finds you well. Unfortunately, I woke up this morning feeling feverish, achy, and a little nauseous. Given these symptoms, I’ve decided it’s best to take the day off and recuperate at home. I have already contacted [Colleague’s Name] and he has kindly agreed to manage my workload for the day.
As per company policy, I will provide a doctor’s note upon my return to work, so I can be sure to avoid getting my colleagues sick as well. I apologize for any inconvenience my absence may cause, but I will make sure to catch up on any missed work upon my return.
Thank you for your understanding.
Best regards,
[Your Name]
Sick Day Email – Migraine
Dear [Manager’s Name],
I’m sorry to inform you that I won’t be able to come to work today due to a severe migraine. I have been experiencing this for some time now, and I believe the best thing to do is take some time off and let the pain subside.
I have already informed [Colleague’s Name] and given him/her details of my current projects, so he/she can ensure everything stays on track while I am away. I will be reachable via email throughout the day, in case there are any urgent issues that need my attention.
I apologize for any inconvenience this may cause and I appreciate your understanding.
Best regards,
[Your Name]
Sick Day Email – Stomach Flu
Dear [Manager’s Name],
I’m writing to let you know that I will not be able to make it into work today due to a sudden bout of stomach flu. I am experiencing multiple symptoms including vomiting, nausea, and diarrhea, and I don’t want to risk coming into work and exposing my colleagues to what I have.
I’ve already informed [Colleague’s Name] and he/she has kindly agreed to take care of any urgent tasks. I will provide a doctor’s note upon my return to work, and I will catch up on any missed work once I’m feeling better.
Thank you for your understanding.
Best regards,
[Your Name]
Sick Day Email – Allergies
Dear [Manager’s Name],
I regret to inform you that I am unable to come to work today due to severe allergies. I woke up this morning experiencing a runny nose, itchy eyes, and a persistent cough, which I believe are due to the recent change in weather.
I have already informed [Colleague’s Name] and given him/her details of my current projects, so he/she can ensure everything stays on track while I am away. I will be reachable via email throughout the day, in case there are any urgent issues that need my attention.
I apologize for any inconvenience this may cause and I appreciate your understanding.
Best regards,
[Your Name]
Sick Day Email – Injury
Dear [Manager’s Name],
I’m writing to let you know that I won’t be able to make it into work today due to a sudden injury I sustained yesterday. I was playing basketball when I tripped and landed awkwardly on my ankle, and now I’m experiencing severe pain and swelling.
I’ve already informed [Colleague’s Name] and given him/her details of my current projects, so he/she can ensure everything stays on track while I am away. I will provide a doctor’s note upon my return to work, and I will catch up on any missed work once I’m feeling better.
Thank you for your understanding.
Best regards,
[Your Name]
Sick Day Email – Back Pain
Dear [Manager’s Name],
I’m writing to inform you that I won’t be able to come to work today due to severe back pain. I believe this is due to the prolonged hours I have been spending sitting in front of the computer lately. I’m experiencing tightness, cramps, and a general feeling of discomfort.
I have already informed [Colleague’s Name] and given him/her details of my current projects, so he/she can ensure everything stays on track while I am away. I will be reachable via email throughout the day, in case there are any urgent issues that need my attention.
I apologize for any inconvenience this may cause and I appreciate your understanding.
Best regards,
[Your Name]
Sick Day Email – Dental Appointment
Dear [Manager’s Name],
I’m sorry to inform you that I won’t be able to come to work today due to a scheduled dental appointment. As much as I would like to be in the office, I can’t avoid this appointment, as it’s vital for my oral health.
I have already informed [Colleague’s Name] and given him/her details of my current projects, so he/she can ensure everything stays on track while I am away. I will make sure to catch up on any missed work once I’m back in the office.
Thank you for your understanding.
Best regards,
[Your Name]
Tips for Writing a Sick Day Email
Whether you wake up feeling under the weather or have a sudden family emergency, there are times when you need to take a sick day. When you can’t make it to work, it’s important to let your boss and colleagues know that you won’t be in. Writing an effective sick day email is crucial, as it ensures that there are no misunderstandings and helps your team plan for your absence. Here are some tips to help you write a sick day email that communicates your absence clearly and professionally.
- Start with a clear and concise subject line: Your subject line should communicate the reason for your email without being too detailed. For example, “Sick Day Request” or “Family Emergency” are clear and to the point.
- Be honest and direct: State the reason for your absence clearly and directly without oversharing. For example, “I woke up feeling ill and won’t be able to make it into the office today.”
- Let your team know how they can reach you: Make sure you include your contact information so that your colleagues can reach you in case of an emergency or if they need clarification on tasks you were working on.
- Explain how your absence will impact your work: Let your team know what projects and tasks you were working on, and if there are any deadlines that will be affected by your absence. This will help your team plan for your absence and ensure that work doesn’t fall behind.
- Assure your team that you will catch up: Let your colleagues know that you will do your best to catch up on any missed tasks, meetings or deadlines after you return to work.
- Thanks your team for understanding: Finally, express your appreciation for your team’s understanding and let them know that you look forward to returning to work soon.
Writing a sick day email can be stressful, but by following these simple tips, you can communicate your absence clearly and professionally. Remember to keep it short, honest and to the point and make sure you let your team know how they can reach you and what tasks will be affected by your absence. This will help your team plan accordingly and ensure that work continues to run smoothly in your absence.
Frequently Asked Questions about Sick Day Email Sample
What is a sick day email sample?
A sick day email sample is a pre-written message that you can use to notify your employer and colleagues that you will be taking a sick day. It typically includes your name, the date, and a brief explanation of why you need to take the day off.
What should I include in my sick day email?
Your sick day email should include your name, the date, the reason why you are unable to work, and a request for any action that needs to be taken in your absence. You can use a sick day email sample as a guide for what to include.
When should I send a sick day email?
You should send a sick day email as soon as possible, preferably before your workday starts. This allows your employer and colleagues to plan accordingly and make necessary arrangements for your absence.
How do I address my sick day email?
You should address your sick day email to your immediate supervisor or manager, unless you have been instructed otherwise. You can use the subject line to indicate that the email is a sick day notification.
Should I provide more information about my illness in my sick day email?
You are not required to provide more information than necessary about your illness. However, you can provide more information if you feel comfortable doing so. You can also indicate when you expect to return to work.
Is it necessary to provide a doctor’s note with my sick day email?
This depends on your employer’s policies. Some companies require a doctor’s note for every sick day taken, while others do not. Check with your supervisor or human resources department to find out what your company’s policy is.
Can I use a sick day email sample for multiple days off?
Yes, you can use a sick day email sample for multiple days off. However, you should update the message to reflect the new days that you will be absent.
What should I do if I feel better before the end of my sick day?
It is important to take the time that you need to recover fully from your illness. However, if you feel well enough to return to work before the end of your sick day, you should inform your supervisor as soon as possible.
How should I follow up after my sick day?
There is usually no need to follow up after a sick day, unless your supervisor or colleagues have requested you to do so. However, if you have missed any important deadlines or meetings, you should reach out to your colleagues to find out what you missed and how you can catch up.
Is it appropriate to use a sick day for mental health reasons?
Yes, it is appropriate to use a sick day for mental health reasons. Taking the time to address mental health concerns is just as important as addressing physical health concerns. Be sure to notify your employer and colleagues of your absence using a sick day email.
Thanks for reading, hope you feel better soon!
And that’s our sick day email sample! Feel free to use it as a template for the next time you need to take a day off. Remember to always prioritize your health and take the time you need to recover. We’ll be back with more practical tips and tricks, so make sure to visit us again soon! Take care.