Are you eagerly waiting to hear back about a job you recently applied for? Have you been checking your inbox obsessively, hoping to see an email from the hiring manager? We’ve all been there, eagerly anticipating a job offer, but sometimes the silence can be overwhelming. Don’t worry, though, as there’s a solution to your predicament. The key to following up on your job application is a well-crafted and professional follow-up email.
If you’re wondering how to write a follow-up email that won’t sound pushy or desperate, you’ve come to the right place. In this article, we’ll discuss the importance of sending a follow-up email after submitting your application, and we’ll also provide you with some sample follow-up email templates that you can use as a guide.
It’s important to understand that the follow-up email isn’t just a way to remind the hiring manager that you exist, but it’s also an opportunity to showcase your skills, enthusiasm, and professionalism. A well-crafted follow-up email can make all the difference in the hiring process. It’s a chance to show that you’re diligent and proactive, which are two characteristics that employers value highly.
In this article, you’ll find several sample follow-up emails that you can adjust to fit your style and the situation. Each template is designed to showcase your interest in the job, while also being polite and respectful. Remember that the goal of the follow-up email is to keep your name at the top of the hiring manager’s mind, so make sure to use your words wisely.
So, if you’re ready to follow up on the job status and put your best foot forward, read on! With these sample follow-up email templates, you’ll be able to craft a professional and effective email that will help you stand out from the competition.
The Perfect Structure for a Follow-Up Email to Check on a Job Status
Whether you are waiting to hear back from a job that you have applied for, or you have attended an interview and are eagerly anticipating feedback, it can be nerve-wracking to wait for an update. In such a situation, it’s common to feel tempted to reach out to the employer and inquire about the job status. However, crafting the perfect follow-up email to check on your job status is crucial. Why? It’s because the email structure and message tone can affect your chances of getting the job, or even lead to employment opportunities in the future.
Here’s the perfect structure for a follow-up email to check on job status:
- The Greeting
Begin by using a polite, professional greeting, such as “Dear [Name],” or “Hello [Name],”. Avoid using informal language or slang, as it might give an unprofessional vibe.
- The Introductory Sentence
After the greeting, introduce yourself. For example, you could say, “I hope this email finds you well. My name is [Your Name], and I recently applied for the position of [position name] at [company name].” This sets the tone of your email and reminds the hiring manager of your application.
- The Polite Inquiry
The next section is where you politely inquire about the job status. It is advisable to avoid being too pushy or demanding. Instead, use a phrase like “I wanted to check the status of my application” or “I was wondering if you had any updates for me?”. Make sure to ask in a professional tone as this will show that you respect the recruiter’s time.
- The Reminder
The next step is to remind the hiring manager of your experience, qualifications, and interest in the job. You can do this by stating your enthusiasm for the job and briefly highlighting your skills or previous experience in a few sentences. It’s important to keep it short and sweet, as you want to ensure you don’t come across as self-centered.
- The Conclusion
End your email by thanking the recruiter for their time and consideration. It’s important to show gratitude, regardless of whether their response is positive or not. Conclude the email with a polite statement, such as “Looking forward to hearing from you soon,” or “Thank you for your attention to this matter,” and then sign off with your name.
Following these guidelines for the perfect email structure can help you get a better response from the recruiter. By keeping your email professional, polite, and respectful of the recruiter’s time, you display to them that you are genuinely interested in the job. Ultimately, this increases your chances of getting hired and fosters a healthy relationship with the recruiter, which could lead to more opportunities in the future.
Sample Follow-Up Email Checking on Job Status
Following up on an Interview
Dear [Hiring Manager’s Name],
I hope this email finds you well. I had the pleasure of interviewing with you for the [Position Name] role last [Date]. I would like to inquire about the current status of my application and any updates to the hiring process since the interview.
During the interview, I enjoyed learning more about the company and discussing how my skills and experience could be applied to the role’s responsibilities. I am excited about the opportunity to join your team and contribute to the company’s growth and success.
Thank you for considering my application, and I look forward to hearing from you soon.
Best regards,
[Your Name]
Following up after Submitting a Job Application
Dear [Hiring Manager’s Name],
I hope this email finds you well. I recently applied for the [Position Name] role on [Application Submission Date] and wanted to check in on the status of my application.
I am extremely interested in the opportunities this position affords and would appreciate any updates on the hiring timeline and whether additional information or documentation is needed to move forward in the application process.
Thank you for considering my application, and I look forward to hearing from you soon.
Best regards,
[Your Name]
Following up on a Referral
Dear [Referral’s Name],
I hope this email finds you well. I was informed that you referred me for the [Position Name] role at [Company Name], and I wanted to follow up on the status of my application.
I am thankful for your kind referral and would appreciate any information you can provide on the hiring timeline and further steps that I can take to support my application.
Please let me know if there is anything that I can do to assist the process further. I look forward to the opportunity to join [Company Name] and contribute to its success.
Best regards,
[Your Name]
Following up on a Meeting Request
Dear [Meeting Request Recipient’s Name],
I hope this email finds you well. I recently reached out to you to request a meeting to discuss opportunities that [Company Name] presents, and I was wondering whether you had a chance to review my request.
I am eager to learn more about [Company Name] and explore potential areas for collaboration or partnership. If it is more convenient for you, I would be happy to schedule a call or video chat in the coming days and at your convenience.
Thank you for your time and consideration. I look forward to hearing back from you soon.
Best regards,
[Your Name]
Following up on Salary Negotiation
Dear [Hiring Manager’s Name],
I hope this email finds you well. After my interview for the [Position Name] role, we discussed the expectations for compensation, and I would like to follow up on this matter with you.
I appreciate the opportunity to join [Company Name], but the market rate for my experience and qualifications is higher than the initial offer. Therefore, I am seeking a reasonable increase in base salary to align with the current market rate.
I am enthusiastic about joining your team, and I am excited about the contribution I can make to the company’s growth. Please let me know your thoughts on the matter, and I look forward to hearing from you soon.
Best regards,
[Your Name]
Following up on Background Check
Dear [Hiring Manager’s Name],
I hope this email finds you well. I recently underwent a background check as part of my application for the [Position Name] role, and I wanted to follow up on the status of this process.
Please let me know if any additional information is required, or if there are any areas of concern that you would like to discuss. I am eager to contribute my skills and experience to [Company Name] and look forward to the opportunity to do so.
Thank you for considering my application, and I look forward to hearing back from you soon.
Best regards,
[Your Name]
Following up on Contract Renewal
Dear [Contract Manager’s Name],
I hope this email finds you well. As my contract for the [Position Name] role with [Company Name] is coming up for renewal on [Contract Expiry Date], I would like to follow up on this matter with you.
Given my current track record and positive feedback from colleagues, I am interested in continuing my work with [Company Name]. If possible, I would like to discuss any adjustments that may be necessary to the contract terms, such as salary, benefits, or job duties.
Please let me know what your thoughts are on this matter, and do not hesitate to contact me if any additional information is required.
Thank you for your time and consideration, and I look forward to hearing from you soon.
Best regards,
[Your Name]
Tips for Following Up on Job Application Status
Following up on a job application can be nerve-wracking, but it’s an important step in the process. Here are some tips to help you craft a successful follow-up email and increase your chances of getting hired.
1. Keep it brief and to the point. Your follow-up email should be concise and easy to read. Start with a friendly greeting and a brief recap of your qualifications, then move on to your main question: “I’m writing to inquire about the status of my job application. Can you provide any updates?”
2. Choose the right time to follow up. Hiring managers are busy, so choose your timing carefully. Follow up about a week after submitting your application, then again two weeks after if you haven’t heard anything. If you’ve had an interview, wait a week before following up on the result.
3. Make it personal. When possible, address your follow-up email to the person you spoke with or the hiring manager of the position you applied for. This shows that you’re invested in the opportunity and that you’re willing to put in the effort to follow through.
4. Show your enthusiasm. Make sure to express your enthusiasm for the position and the company in your follow-up email. This can include mentioning something you learned about the company during your research or expressing your excitement about a project that the company is working on.
5. Include your contact information. Make it easy for the hiring manager to get in touch with you by including your updated contact information in your follow-up email. This can include your phone number, email address, and LinkedIn profile.
6. Be patient. Remember, hiring managers are often juggling multiple applicants and responsibilities, so it may take some time to hear back. Stay patient, but don’t be afraid to follow up again if you haven’t heard anything after a reasonable amount of time has passed.
By following these tips, you can craft a thoughtful follow-up email that shows your interest and increases your chances of getting hired.
Sample Follow Up Email Checking on Job Status FAQs
How long should I wait before sending a follow-up email?
It’s generally recommended that you wait at least one week after submitting your job application before sending a follow-up email. This period can vary depending on the job and company’s recruitment process.
What should be the subject line of my follow-up email?
Your subject line should be straightforward and mention your intention to follow up on your job application status. For example, “Follow-up on Job Application” or “Checking on Application Status.”
How should I address the recipient in my follow-up email?
You should address the recipient formally, using their full name and the appropriate title, such as “Dear Mr. Smith” or “Dear Ms. Johnson.”
What should I include in the body of my follow-up email?
In the body of your follow-up email, you should reiterate your interest in the role, mention that you have submitted an application, and politely ask for an update on its status.
Is it okay to follow up more than once?
Generally, it’s recommended that you don’t follow up more than once or twice. Doing so may come across as pushy or annoying. However, if you’ve been given a specific timeline for a recruitment process, you may need to follow up if that timeline has passed.
What should I do if I don’t receive a reply to my follow-up email?
If you don’t receive a reply to your follow-up email, you should wait a few more days before considering another follow-up email. Alternatively, you could reach out to the company’s human resources department for an update.
Should I call the company if I don’t receive a reply to my follow-up email?
It’s not recommended to call the company or the hiring manager if you don’t receive a reply to your follow-up email. Calling the company could come across as pushy, and it’s better to wait for a response through email.
Can I ask for feedback on my application status?
You can certainly ask for feedback on your application status, but keep in mind that not all employers will be able to provide this. If you ask for feedback, be polite and gracious, and don’t take any criticism personally.
Is it okay to apply for other jobs while waiting for a response on my current application?
Yes, it’s generally okay to apply for other jobs while waiting for a response on your current application. Keep your options open and continue your job search until you receive a definite job offer.
What should I do if I receive a rejection from the company?
If you receive a rejection from the company, take the time to reflect on any feedback you may have received and apply that feedback to future job applications. Don’t take the rejection personally, and remember that there will be other job opportunities out there.
Wrapping it up
And that’s it! If you’ve made it this far, I hope you have a better idea of what to include in your follow-up email checking on job status. Remember, make it concise, friendly, and focused on your enthusiasm to join the team. Thanks for reading, and I hope to see you again soon on our website for more helpful articles on job hunting and career development. Best of luck with your job search!