You aced the interview and you’re feeling good. But, what happens next? How do you keep yourself on the hiring manager’s radar and ensure you stand out from the crowd? The answer is simple: follow up. Sending a follow-up email after your interview not only shows your enthusiasm for the job, but it also allows you to address any concerns or questions the hiring manager may have had.
But, we get it. Writing a follow-up email can be daunting, stressful, and time-consuming. That’s why we’ve put together some examples that you can use and edit as needed. These templates will help you craft a professional and effective follow-up email, no matter the job or industry.
So, whether you’re applying for your dream job or just seeking a new opportunity, our sample follow-up email after an interview are the perfect tool to help you land the job you want. With a few minor tweaks and your own personal touch, you’ll be impressing hiring managers left and right. Don’t believe us? Take a look for yourself and see how our templates can help you stand out from the pack.
The Perfect Structure for a Follow-up Email After an Interview
After you’ve aced an interview, your work isn’t done yet. Following up with a potential employer shows that you’re still interested in the position and gives you an opportunity to provide any additional information that may make you a stronger candidate. However, crafting the perfect follow-up email can be a challenge. Here’s a structure that will help make your follow-up email stand out and increase your chances of landing the job.
1. Begin with a friendly greeting and gratitude
Start your email by thanking the interviewer for taking the time to meet with you and expressing your enthusiasm for the position. Even if you didn’t feel like the interview went as well as you hoped, it’s essential to show appreciation for the opportunity to be considered for the role.
2. Reinforce your qualifications
In this section, summarize your skills, qualifications, and experience. Be sure to mention specific key points that came up during the interview and how your skills align with the duties and responsibilities of the job. If there’s anything you forgot to mention, now is the time to do so. Keep it brief and to the point, as the interviewer knows your qualifications already.
3. Address any concerns or questions
If there were any concerns or questions that came up during the interview that you feel need clarification, now is the time to ask them. This shows that you’re proactive, engaged, and genuinely interested in the position. This section also opens up the conversation for the interviewer to provide further feedback about the interview and their requirements for the role.
4. Express your excitement about the position
End your email by reiterating your interest in the job and expressing your excitement about the possibility of joining the team. Close with an invitation for further discussion or to provide any additional information if necessary.
With this structure, your follow-up email is sure to stand out and leave a positive impression on the interviewer. Remember to keep it concise, professional, and friendly, and you’ll be sure to increase your chances of landing the job.
Seven Sample Follow-up Emails after an Interview
Thank You for the Interview
Dear [Interviewer’s Name],
I wanted to take a moment to say thank you for taking the time to interview me for the [Position] position at [Company]. It was great to meet you and learn more about the company and the role.
I wanted to reiterate my interest in the position and my excitement about the opportunity to work with such a dynamic team. I am eager to hear back regarding the next steps in the interview process and am more than happy to provide any additional information that may be helpful.
Thank you again for your time and consideration.
Best regards,
[Your Name]
Follow-up Regarding Next Steps
Dear [Interviewer’s Name],
I wanted to reach out and inquire about the status of the interview process for the [Position] role at [Company]. I am very interested in this opportunity and would like to express my continued enthusiasm for the role.
If possible, I would love to learn more about the next steps in the process and when I might expect to hear back. I am more than happy to provide any additional information that may be helpful or to answer any questions you may have.
Thank you for your time and consideration, and I look forward to hearing back from you soon.
Best regards,
[Your Name]
Additional Information Follow-up
Dear [Interviewer’s Name],
Thank you again for the opportunity to interview for the [Position] role at [Company]. I wanted to follow up and provide additional information that may be helpful in your decision-making process.
Firstly, I wanted to elaborate on my experience with [Skill/Aspect that was discussed in interview]. This experience has enabled me to successfully [Specific accomplishment or achievement as a result of the skill/experience]. Additionally, I wanted to mention that [Additional relevant experience or accomplishment].
Thank you again for your time and consideration, and I hope to hear back from you soon.
Best regards,
[Your Name]
Reaffirming Interest in the Role
Dear [Interviewer’s Name],
I wanted to take a moment to reaffirm my strong interest in the [Position] role at [Company]. Since our interview, I have continued to research the company and am even more excited about the opportunity to become an integral member of the team.
If there is any additional information that I can provide or any questions that I can answer, please don’t hesitate to let me know. I believe that my skills and experiences could make me a valuable addition to the [Company] team, and I would welcome the opportunity to discuss this further with you.
Thank you again for considering my candidacy for the role.
Best regards,
[Your Name]
Grateful for the Interview Opportunity
Dear [Interviewer’s Name],
Thank you for meeting with me to discuss the [Position] role at [Company]. It was a pleasure to learn more about the company and the role’s responsibilities, and I am grateful for the opportunity to be considered.
I am impressed with the company culture and its commitment to [Company Value/Benefit]. I am confident that I can contribute to the company’s success and am excited about the opportunity to do so.
Please let me know if there is any additional information that I can provide or any further steps that I need to take. I am eagerly awaiting the next steps in the process and would like to thank you again for your time and consideration.
Best regards,
[Your Name]
Following up on Feedback
Dear [Interviewer’s Name],
It is my hope that this email finds you well. I wanted to follow up on any feedback that you may have from the interview process for the [Position] role at [Company]. I am eager to learn of any areas of strengths and weaknesses that were identified and would welcome an opportunity to discuss these with you.
Please let me know if there are any next steps that I need to take, and I look forward to hearing back from you soon. Thank you again for your time and consideration.
Best regards,
[Your Name]
Networking Follow-up
Dear [Interviewer’s Name],
Thank you for connecting with me and sharing your insights on the [Company] industry. Our conversation was incredibly beneficial, and I appreciate your willingness to answer my questions and share your wisdom.
I am eager to continue to expand my network within this industry and was hoping to ask if you have any additional contacts or connections that may be valuable for me to connect with. Any insights or advice that you can offer would be greatly appreciated.
Again, thank you for your time and generosity in sharing your expertise. I hope that we can continue to stay in touch moving forward.
Best regards,
[Your Name]
Tips for Writing a Great Sample Follow-Up Email After an Interview
Once a job interview is over, you might feel anxious, curious, and excited about the outcome. You sit at home, refreshing your email inbox, hoping to see a response from the hiring manager. However, the waiting game can soon become draining. Don’t sit there waiting. Instead, follow up with a professional and engaging email that might increase your chances of landing the job. Here are some tips for writing a follow-up email to help you stand out from the crowd.
1. Be Timely
When it comes to sending a follow-up email, timing is everything. You don’t want to come across as too eager or desperate, nor do you want to wait too long. As a rule of thumb, wait at least 24-48 hours after the interview before sending a follow-up email. If you don’t hear anything after a week, send a friendly reminder. This shows that you’re eager, interested, and committed to taking the initiative.
2. Express Your Gratitude
One of the essential elements of a follow-up email is expressing gratitude. Start by thanking the interviewer for their time and the opportunity to apply for the position. This conveys your appreciation and highlights your professionalism. Remember to mention the specific aspects of the interview that you enjoyed and that stood out to you. Use this as an opportunity to show your enthusiasm for the position and what you could bring to the role.
3. Reiterate Why You’re a Great Fit
In your follow-up email, highlight why you’re the ideal candidate for the job. List your skills, experience, and strengths that you believe would make you perfect for the role. Be sure to demonstrate your understanding of the company and how you can contribute to their needs. This shows that you’ve been proactive in researching the company and are willing to put in the work.
4. Keep it Short and Sweet
You don’t want your follow-up email to become too lengthy or overwhelming. Stick to concise and straightforward sentences that convey your thoughts and intentions clearly. Avoid bombarding the interviewer with too much information or narratives that aren’t necessary. Instead, keep it short and to the point. That way, they can read your email quickly and respond accordingly.
5. Follow Professional Style
Remember, your follow-up email is a representation of your professionalism. Make sure to use a formal tone, appropriate salutation, and a proper signature. Avoid using slang, texting acronyms, or emojis. Ensure that your email is free of grammatical errors and typos by using a grammar tool or asking someone to proofread it. This shows that you’re a meticulous individual who takes their job search seriously.
Finally, keep in mind that writing a follow-up email after an interview is an excellent opportunity to showcase your strengths and showcase your personality. Be friendly, engaging, and professional, and remember that persistence often pays off. By following these tips, you’re more likely to catch the attention of the hiring manager and land the job you’ve always wanted.
Sample Follow Up Email after Interview FAQs
What is a sample follow-up email after an interview?
A sample follow-up email after an interview is an email that a candidate sends to the interviewer thanking them for the opportunity and reinforcing their interest in the role.
How soon should I send a follow-up email after an interview?
You should send a follow-up email within 24 hours of your interview to show the interviewer that you are prompt and enthusiastic about the opportunity.
What should I include in my follow-up email after an interview?
You should include a thank-you message, a reminder of your qualifications, and a statement expressing your interest in the role. You can also use this as an opportunity to answer any additional questions or clarify any points that may have been discussed during the interview.
Should I send a follow-up email if I didn’t get the job?
Yes, it is always a good idea to send a follow-up email after an interview, even if you did not get the job. A polite and gracious message can help to keep the door open for future opportunities and show that you are respectful and professional.
How long should my follow-up email be?
Your follow-up email should be succinct and to the point. A few short paragraphs are usually sufficient to convey your gratitude and interest in the role.
Can I send a follow-up email if I haven’t heard back after an interview?
Yes, it is acceptable to send a follow-up email if you have not heard back from the interviewer within a week or two. This can help to show that you are still interested in the opportunity and can prompt the interviewer to provide feedback.
Should I address the interviewer by name in my follow-up email?
Yes, it is a good idea to address the interviewer by name in your follow-up email. This can help to personalize the message and show that you are invested in the opportunity and the relationship.
Should I attach my resume or other materials to my follow-up email?
It is not necessary to attach your resume or other materials to your follow-up email, as the interviewer likely already has access to this information. You can, however, offer to provide additional information or materials if needed.
What should I do if I made a mistake in my interview or forgot important information?
You can use your follow-up email to address any mistakes or omissions from your interview and provide additional information or clarification. Remember to remain professional and concise in your message.
What should I do if I receive a rejection email after following up?
If you receive a rejection email after following up, it is important to remain gracious and professional in your response. Thank the interviewer for their time and consideration and remain open to future opportunities.
Until next time!
Thanks for taking the time to read about writing a great follow-up email after an interview. We hope these guidelines will help you craft the perfect message and land that dream job. Remember, communication is key, so keeping in touch with potential employers can make all the difference. Stay tuned for more helpful articles and tips, and feel free to visit our website again anytime. Best of luck with your job search!