Are you tired of sending resumes to potential employers with no response? Here is a sample email to HR for sending your resume that may just get you noticed. Instead of simply attaching your resume and hitting “send,” take the time to craft a well-written email that introduces you to the HR department and highlights your relevant experience.
Hi [HR Representative],
I hope this email finds you well. I am reaching out today in regards to the open position at [company] that I recently saw posted. I am excited about the opportunity to join your team and contribute to the overall success of the company.
I have attached my resume to this email for your review. I have experience in [specific skills or industries] and feel that my background would be a great fit for the position.
If you find my qualifications to be a good match for the position, I would love the opportunity to discuss my experience further in an interview. Please let me know if you have any further questions or would like to schedule a time to speak.
Thank you for your consideration.
Best regards,
[Your name]
Remember, this is just a sample email and you should edit it as needed to personalize it for your own situation. By following this format and taking the time to write a thoughtful email, you may just increase your chances of getting noticed by HR and landing your dream job.
The Ideal Structure for Sending Your Resume via Email to HR
If you’re in the market for a new job, chances are you’re going to be sending out multiple resumes to various employers. And while technology has made it easier than ever to submit your application materials, there is still some etiquette you need to adhere to in order to make sure you’re putting your best foot forward. One of the most critical parts of sending your resume out is crafting the email message that accompanies it. Here’s a breakdown of the best structure for a sample email to HR for sending your resume:
Begin with a Clear Subject Line
The first thing HR professionals will see when they receive your email is the subject line. It should be straightforward, professional, and descriptive of what they are going to learn by opening your email. Keep the subject line brief and informative, giving the person an idea of the email’s contents. For example, a clear and concise subject line could be: “Application for Marketing Specialist Position.” This tells HR the purpose of your email upfront, allowing them to efficiently manage their inbox.
Start with a Professional Greeting
After nailing your subject line, begin with a professional greeting. Use the name of the HR representative if you have been provided with it, otherwise, a generic “Dear HR Team” can suffice. Steer clear of anything too informal or familiar as this is the first impression you will make.
Introduce Yourself and State Your Purpose
Your email should commence with a clear and concise statement introducing yourself and your purpose for emailing. This might include a brief explanation of your qualifications or why you are interested in the role. Be sure to use language that is appropriate for the job you are applying for and to express your interest in the position. Example: “I am a marketing professional with over five years of experience interested in the Marketing Specialist position listed on your website.”
Highlight Relevant Work Experience and Skills
In the body of your email, you should briefly highlight your relevant work experience and skills related to the position you’re applying for. Keep in mind that the email body is not the appropriate place to copy and paste your resume, so offering a brief paragraph on why you are the best candidate is sufficient.
Close with a Call to Action
Conclude your message with a strong call-to-action and an invitation to explore your attached resume. Remember, you want to make as simple as possible for HR to check out what you have to offer. Example: “Thank you for considering my application. I have attached my resume for further consideration. Please let me know if I can provide any additional information.”
Add a Professional Sign-Off
In a professional email to HR, a formal sign-off is crucial. Use closing language that is polite and respectful to show that you understand the importance of communicating properly. Examples would be “Best regards” or “Sincerely,” followed by your name and any relevant contact information, including your phone number and LinkedIn profile if applicable.
Now that you understand how to structure a proper email for sending your resume to HR, take your time crafting it carefully and making sure your message is on point. With a little effort and attention to detail, you can land that job you’ve been reaching for. Good luck!
Email Templates to HR for Sending a Resume
Application for a Job Opening
Dear HR Manager,
I am writing this email to express my interest in the job opening for the position of a Marketing Manager, advertised in the online job portal. Please find attached my updated resume and cover letter that highlight my skills, expertise, and qualifications that make me a perfect fit for this job role. I am confident I can leverage my experience of six years in digital marketing, and bring value to the company.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Referral from a current employee
Dear HR Manager,
I am writing this email at the request of [employee’s name], who referred me to your organisation for an opening in the position of a Financial Analyst. I have attached my updated and complete resume that showcases my qualifications, skills and experience that align with the job requirements. My experience of five years in financial analysis, coupled with my strong analytical thinking, financial modelling, and forecasting skills make me a suitable candidate for this position.
I look forward to hearing from you soon and be given a chance to personally discuss my application. Thank you for your time and consideration.
Sincerely,
[Your Name]
General Inquiry and Networking
Dear HR Manager,
I am writing to inquire if there are any job openings in your company that match my qualifications and skillset. Please find attached my resume and cover letter for your reference. My previous work experience of three years as a Software Developer, along with my skills in programming languages like Java, Python, and C++, are some of my strengths that I can bring to any job role.
I am an enthusiastic individual, looking forward to building my career in a reputed organisation like yours. If you cannot help me with job openings, I am interested in networking with professionals in your organisation to gain some insight into the industry. I’d be grateful if you could connect me with some of the people in your network working in similar job roles.
Thank you for your time and help. I look forward to hearing from you soon.
Best regards,
[Your Name]
Applying for an Internship
Dear HR Manager,
I am writing to apply for the internship program offered by your organisation for the summer of [year]. Please find attached my updated resume that elucidates my experience, along with my academic record and achievements. I am in my final year of [degree/major] at [University name], and I’m looking forward to gaining practical experience in the [field/industry] and also making valuable contributions to your organisation.
I am passionate about becoming a professional in this field and believe that working with your organisation will help me to achieve this. I would be grateful if you could give me an opportunity to showcase my potential. Thank you for considering my application.
Sincerely,
[Your Name]
Request for Feedback / Follow-up
Dear HR Manager,
I hope this email finds you in good health. I recently applied for the job opening of the [position name], and I wanted to follow up on the status of my application. I am very enthusiastic about the opportunity to work with your organisation and would be grateful if you can inform me about what stage my application is at.
If possible, I would appreciate it if you could share some feedback on my resume and cover letter, so I can make any necessary changes and improve my application for future job openings in your organisation. Your response will help me understand where I stand and the further steps I need to take to increase my chances of being hired. Thank you for considering my request.
Warm Regards,
[Your Name]
Request for Job Shadowing
Dear HR Manager,
I am writing to express my interest in job shadowing opportunities in your organisation. I have a keen interest in [field/industry], and I believe your organisation would be the ideal place to hone my skills and gain insights into the industry. I understand job shadowing can provide me with an excellent opportunity to learn from experts in the industry and get hands-on experience in workplace practices.
Please let me know if there are any job shadowing openings available for me. I would be grateful for any guidance or suggestions regarding how to make the most of this opportunity, and what I can expect to learn during the process. Thank you for your time and consideration.
Best regards,
[Your Name]
Request for a Personal Interview
Dear HR Manager,
I hope this email finds you well. I am writing to express my interest in the job opening for the position of a [job title], and would like to request a personal interview to discuss my application further. I have attached my resume and cover letter for your reference.
I believe my qualification and experience make me an excellent candidate for this position. As someone with [years of experience in the field], I have developed [skill or qualification] that are highly sought after in this role. I would be grateful if you could give me an opportunity to further discuss my qualifications and experience with you.
Thank you for considering my request. I look forward to hearing back from you soon.
Sincerely,
[Your Name]
How to Write an Effective Email to HR for Sending Your Resume
Finding a job that matches your skills and interests can be a daunting task. Sending your resume to multiple employers is often the first step in securing an interview and starting your journey towards employment. However, sending a generic email with your resume attached is not enough to impress an HR professional. Here are some tips on how to write an effective email to HR for sending your resume:
1. Personalization. Address the email to a specific HR representative or recruiter. This shows that you have taken the time to research the company and made an effort to reach out to someone in particular rather than sending a generic email.
2. Clear and concise subject line. Make sure your email subject line clearly indicates the purpose of your email. Include the job title, reference number, or any other relevant information. A clear subject line helps the recipient prioritize your email and makes it easier to search for your email later if necessary.
3. Brief introduction. Begin your email with a brief introduction that includes your name, the position you are applying for, and how you found out about the job opening. Keep it short and to the point. HR professionals receive numerous emails every day, so make sure your introduction stands out.
4. Highlight your qualifications. In the body of your email, mention your most relevant qualifications and how they align with the employer’s requirements. This helps the HR professional to understand your skills and experience at a glance. Use bullet points to make your qualifications stand out and easy to read.
5. Attach your resume. Attach your resume to the email, preferably as a PDF file, with a clear file name that includes your name and the position you are applying for. Double-check that you have attached the correct file before hitting the send button.
6. Close with a call to action. End your email with a clear call to action and thank the HR professional for their time. You can ask for a confirmation of receipt, enquire about the next steps in the application process, or indicate your availability for an interview. Make sure to include your contact information, including phone number and email address.
In conclusion, writing an effective email to HR for sending your resume requires personalization, a clear subject line, a brief introduction, highlighting your qualifications, attaching your resume, and closing with a call to action. Make sure to proofread your email for typos and grammatical errors before sending it. By following these tips, you can increase your chances of getting noticed by HR professionals and securing an interview.
FAQs Regarding Email to HR for Sending Resume
1. What is the purpose of sending an email to HR with my resume?
You are sending an email to HR with your resume to showcase your skills and qualifications, in hopes of getting selected for an interview for a specific job opening.
2. What should be the subject of the email when sending a resume to HR?
The subject line of the email should clearly indicate your purpose, such as “Application for [Job Title] position”.
3. How should I address the HR representative in the email?
You should be respectful and address the HR representative by their professional title, such as “Dear Mr. Smith” or “Dear Ms. Johnson”.
4. What should be included in the body of the email?
The body of the email should include a brief introduction, your skills and qualifications, and a request for an interview.
5. Can I attach my cover letter along with my resume in the same email?
Yes, you can attach your cover letter and resume in the same email, but it is better to mention in the body of the email that you have attached both documents.
6. Should I send a follow-up email if I don’t receive a response from HR?
Yes, you can send a polite follow-up email after a week if you do not receive a response from the HR representative.
7. Is it important to customize my resume for a particular job before sending it?
Yes, it is important to customize your resume for a job posting that you are applying for and highlight your skills and experiences relevant to that job.
8. Can I include a picture of myself in the resume or email to HR?
It is not a good idea to include a picture of yourself in the resume or email to HR, as it might create bias and lead to discrimination.
9. How can I thank the HR representative for considering my application?
You can end the email by thanking the HR representative for their time and consideration and expressing interest in hearing back from them soon.
10. Should I use a formal or informal tone while writing the email to HR?
You should use a formal tone while writing the email to HR, as it demonstrates professionalism and shows that you take the job opportunity seriously.
Wrapping it Up
And that’s it for our sample email to HR for sending your resume. We hope that you find this guide helpful in crafting your own email and landing your dream job soon. Don’t forget to proofread your email before sending it and follow up after a few days to show your interest in the position. Thank you for taking the time to read this article, and please come back again for more tips and tricks in job hunting. Best of luck!