Hey there job seekers! Are you tired of sending resumes and job applications and never hearing anything back? It can be frustrating to put in all that effort and not receive any response from potential employers. But fear not, for I have some helpful tips to increase your chances of getting a response after you’ve applied!
One effective way to follow up with hiring managers is through email. In this article, we’ll give you a sample email template that you can use to follow up with hiring managers after submitting your job application. You’ll also find other examples that you can edit as needed to make it more personalized.
We understand that the hiring process can be tough, but following up can sometimes make all the difference. So, keep reading to learn more and grab that job position you’ve been eyeing!
Speaking of which, here’s an example email:
Dear [Hiring Manager’s Name],
I hope this email finds you well. I recently applied for the [Job Position] at your company and wanted to follow up regarding the status of my application. As a recap, I am currently [briefly mention your experience and expertise relevant to the position].
I am highly interested in joining your team and contributing to the success of your company. I would love to discuss any further questions you may have about my qualifications in a phone or in-person interview.
Thank you for your consideration, and I look forward to hearing back from you soon!
Best regards,
[Your Name]
The Best Structure for a Follow-Up Email to a Hiring Manager After Applying
After applying for a job, waiting to hear back from the hiring manager can be stressful, but sending a follow-up email can show your interest and commitment to the position. The structure of this email is crucial, as you want to come across as professional, enthusiastic, and respectful of the hiring manager’s time.
The following is a recommended structure for your follow-up email:
1. Greeting
Begin your email with a professional greeting, such as “Dear [Hiring Manager Name]”. If you’re not sure who the hiring manager is, do some research on the company’s website or LinkedIn to find out.
2. Introduction
Introduce yourself briefly and remind the hiring manager of who you are and why you’re interested in the position. For example:
Hi [Hiring Manager Name],
I hope this email finds you well. My name is [Your Name], and I recently applied for the [Position] role at [Company Name]. I am writing to express my continued interest in this opportunity and to inquire about the next steps in the hiring process.
3. Follow-Up and Inquiry
In this section, you should express your enthusiasm for the role and ask about the status of your application. Mention that you want to make sure the hiring manager has all the information they need to make a decision. For example:
I understand that you likely have a busy schedule and many other applicants, but I just wanted to follow up and thank you for your time and consideration. I’m very interested in the opportunity to join [Company Name] and believe that my skills and experience would make me a great fit for this role. Could you please let me know if there is any additional information I can provide to support my application, or if there are any updates on the hiring process?
4. Closing
Finally, thank the hiring manager for their time and consideration, and express your hope to hear back from them soon. For example:
Thank you for taking the time to review my application and for considering me for the [Position] role at [Company Name]. I look forward to the opportunity to meet with you and discuss my qualifications in more detail. Please let me know if there is anything else I can provide, and I hope to hear back from you soon.
Best regards,
[Your Name]
By following this structure, you can demonstrate your professionalism and enthusiasm for the position, while respecting the hiring manager’s time and attention. Keep your email concise and to the point, and make sure to proofread for any errors before hitting send.
Sample Email to Hiring Manager – Follow-up After Applying
Following up on my Job Application
Dear Hiring Manager,
I am writing to follow up on my job application for the Marketing Coordinator position. I submitted my application a week ago and I am excited about the opportunity to join your team at XYZ company.
I would like to reiterate my interest in this role and express my enthusiasm for this job. I am confident that my skills in marketing and social media management would be a valuable asset to your team.
I wanted to check in and inquire about the status of my application. I am more than happy to provide any additional information and answer any questions you may have.
Thank you very much for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
Sample Email to Hiring Manager – Thank You After Interview
Thank You for Contacting Me for an Interview
Dear Hiring Manager,
I just wanted to express my gratitude for the opportunity to interview for the Sales Representative position at ABC company. I thoroughly enjoyed meeting with you and learning about your company culture and values.
I was particularly impressed by your enthusiasm and dedication to your customers. I am confident that I could contribute to your team through my sales experience and excellent communication skills.
Thank you again for taking the time to interview me and consider my candidacy. Please don’t hesitate to reach out if you need anything further from me.
Best regards,
[Your Name]
Sample Email to Hiring Manager – Requesting Feedback After Rejection
Request for Feedback on My Job Application
Dear Hiring Manager,
I appreciate the time and effort that you put into reviewing my application for the HR Assistant position at DEF company. Although I have not been selected for this particular role, I remain interested in your company and potential future opportunities.
I was wondering if you might be able to provide me with some feedback regarding my application. I understand that there were likely many qualified candidates and I’m interested in hearing how I might be able to improve my candidacy moving forward.
Thank you for your consideration and any feedback you may be able to provide.
Best regards,
[Your Name]
Sample Email to Hiring Manager – Withdrawing Application
Notification of Withdrawal of Job Application
Dear Hiring Manager,
I am writing to inform you that I have decided to withdraw my application for the Administrative Assistant position. While I remain interested in your company and appreciate the opportunity to apply, I have accepted another offer that I believe is better suited to my career goals.
Thank you for the time and effort you put into reviewing my application and considering me for this role. I wish you and your team all the best in finding the right candidate for this position.
Best regards,
[Your Name]
Sample Email to Hiring Manager – Clarifying Application Status
Clarification on My Job Application Status
Dear Hiring Manager,
I am writing to follow up on my job application for the Customer Service Representative position at GHI company. I submitted my application two weeks ago and wanted to inquire about the status of my candidacy.
I understand that you may have received a large number of applications and that the review process can take time. However, I would appreciate any updates or information you may be able to provide regarding the status of my application.
Thank you for your time and I look forward to hearing from you soon.
Best regards,
[Your Name]
Sample Email to Hiring Manager – Requesting Job Description
Request for Job Description for Open Position
Dear Hiring Manager,
I am writing to inquire about the open position for the Marketing Manager role at JKL company. I came across the job posting on your website and I am interested in learning more about the job responsibilities and requirements.
Would it be possible to obtain a copy of the job description for this role? I believe that my skills and experience would be a great match and I would like to submit a tailored application for this role.
Thank you for your time and assistance. I look forward to hearing back from you.
Best regards,
[Your Name]
Sample Email to Hiring Manager – Providing Additional References
Providing Additional References for Job Application
Dear Hiring Manager,
I hope this message finds you well. I am writing to provide you with additional references for my job application for the Project Manager position at MNO company. I believe that these references would be able to speak to my professional achievements and work ethic.
Please find attached a document with the contact information and relationship of the individuals I would like to provide as references.
Thank you for your time and consideration. Please let me know if you require any further information or if there are any questions that I can answer.
Best regards,
[Your Name]
Tips for Writing a Follow-Up Email to a Hiring Manager
Applying for a job can be nerve-wracking, but following up with the hiring manager after submitting your application can be even more challenging. However, sending a follow-up email demonstrates your interest in the position and can help you stand out among other applicants. Here are some tips for crafting a professional and effective follow-up email:
- Personalize your email: Address the hiring manager by name and reference a specific detail about the job or company to show that you have done your research and are genuinely interested in the position.
- Keep it brief: A follow-up email should be concise and to the point. Avoid rambling or repeating information from your application. Focus on your enthusiasm for the role and express your willingness to answer any questions or provide additional information.
- Highlight your qualifications: Use your follow-up email to reiterate your relevant skills and experience for the position. Provide more details about how your qualifications align with the job requirements.
- Show your personality: Your follow-up email is an opportunity to showcase your communication skills and personality. While staying professional, inject some of your own style and enthusiasm to help the hiring manager remember you.
- Include a call-to-action: End your email with a clear next step. This can be requesting an interview or asking the hiring manager to let you know when a decision will be made. This shows that you are proactive and eager to move forward in the hiring process.
Following up with a hiring manager can feel intimidating, but it can also be a great way to make a positive impression and increase your chances of being considered for the position. Keep these tips in mind and approach your follow-up email with confidence!
FAQs on Sample Email to Hiring Manager After Applying
What is a sample email to a hiring manager after applying?
A sample email to a hiring manager after applying is a template or format for an email that a job applicant sends to a hiring manager after submitting their job application. This email expresses the applicant’s interest in the position and requests an update on the application process.
When should I send a sample email to a hiring manager after applying?
You should send a sample email to a hiring manager after applying within a week of submitting your job application. This email serves as a follow-up and helps you stand out from other applicants by showing your eagerness and interest in the job.
What should I include in a sample email to a hiring manager after applying?
A sample email to a hiring manager after applying should include a brief introduction, a statement of interest in the position, a mention of any relevant qualifications or experience, and a request for an update on the application process. You can also express your appreciation for their time and consideration.
How can I personalize a sample email to a hiring manager after applying?
You can personalize a sample email to a hiring manager after applying by doing research on the company and the job position. Mention specific skills or qualifications that align with the job requirements, or reference recent company news or events that show your interest in the company.
Can I follow up more than once with a hiring manager after applying?
Yes, you can follow up more than once with a hiring manager after applying, but it’s important to be respectful of their time and follow any instructions they may have provided regarding the application process. Wait at least two weeks before sending a second follow-up email.
What should I avoid in a sample email to a hiring manager after applying?
You should avoid making any demands or ultimatums, sounding desperate or entitled, or asking questions that are already answered on the company’s website or job posting. Instead, focus on expressing your interest and qualifications for the job.
What if I don’t hear back after sending a sample email to a hiring manager after applying?
If you don’t hear back after sending a sample email to a hiring manager after applying, you can follow up again after a week or two, or try contacting the HR department or recruiter for the position. It’s also important to continue applying to other job opportunities.
Should I attach my resume and cover letter to a sample email to a hiring manager after applying?
No, you don’t need to attach your resume and cover letter to a sample email to a hiring manager after applying, unless they specifically request it. However, you can reference these documents and mention any key points that demonstrate your qualifications for the job.
Can a sample email to a hiring manager after applying improve my chances of getting hired?
Yes, a sample email to a hiring manager after applying can improve your chances of getting hired by showing your interest and enthusiasm for the job, demonstrating professionalism and communication skills, and providing an opportunity to showcase your qualifications and experience.
How long should a sample email to a hiring manager after applying be?
A sample email to a hiring manager after applying should be concise and to the point, typically no more than a few paragraphs. Avoid including unnecessary details or repeating information from your resume or cover letter. Keep your email professional and focused on expressing your interest in the job and request for an update on the application process.
Keep Up the Communication!
Thanks for reading my tips on how to follow up with a hiring manager after applying for a job. Remember, communication is key in the job search process, and a simple email can make all the difference in getting noticed. Don’t be afraid to reach out and express your continued interest in the position. And don’t forget to visit again later for more helpful job search advice! Best of luck on your job search journey.