Sample Email to Follow Up on Hiring Decision: Tips and Templates
Are you feeling restless after that job interview, hoping for a positive response from the hiring manager? Whether you’re eager to hear back or anxious about the outcome, a follow-up email after a job interview is a great way to show your interest in the role and remind the employer of your qualifications. In fact, a timely follow-up could even tip the scales in your favor and land you the job.
To help you craft the perfect follow-up email, we’ve curated a collection of sample messages for you to refer to. Choose the one that resonates with you and edit it as needed to customize it to your situation. But before we dive into the examples, let’s look at what makes a great follow-up email.
Firstly, timing is key. You don’t want to come across as too pushy or intrusive, but you also don’t want to wait too long and miss the chance to show your enthusiasm. Aim to send your email within a day or two after the interview.
Secondly, keep it concise and positive. Thank the interviewer for their time and express your continued interest in the position. You can also mention something specific that you learned during the interview that excited you about the role.
Lastly, don’t forget to proofread your email before hitting send. A sloppy message with typos and errors can leave a bad impression and negate all the hard work you put in during the interview.
Now, without further ado, let’s take a look at some sample follow-up emails. Choose the one that fits your style and make any necessary edits to make it your own.
Sample Email:
Hello [Hiring Manager],
I wanted to send a quick note to thank you for taking the time to speak with me about the [Job Title] role. I appreciated the opportunity to learn more about the position and the company.
After our discussion, I remain very interested in the opportunity to bring my skills and experience to your team. In particular, I was excited to learn more about [specific project, technology, or responsibility] that we discussed during the interview. It sounds like an exciting and challenging opportunity and I believe my experience in [related field or skill set] could be a valuable asset.
Please let me know if there is anything else I can provide to assist in the decision-making process or if you have any further questions.
Thank you again for considering my candidacy for the role. I look forward to hearing from you soon.
Best regards,
[Your Name]
The Best Structure for Sample Email to Follow Up on Hiring Decision
After going through a rigorous interview process, you’ve finally decided to take the bold step and follow up on the hiring decision. Making such a move shows that you are proactive and dedicated to the job you applied for, and it can also work in your favor in the long run. To get the most out of your email, it is important to know the best structure to adopt. In this article, we will explore the best structure for a sample email to follow up on a hiring decision.
1. Start with a polite greeting:Before going into the main body of your email, it is important to start with a polite greeting. This sets the tone for your entire email and also lets the hiring manager know that you value the interaction you have had so far. A simple greeting such as “Dear [hiring manager’s name]” is appropriate. If you don’t know the hiring manager’s name, you can reach out to the human resources department for assistance.
2. Get straight to the point: When writing your email, it is important to get straight to the point. This shows that you are focused and respect the time of whoever you are writing to. You can start with a sentence like “I am reaching out to follow up on the hiring decision for the [job title] position.” This sentence immediately lets the hiring manager know the reason for your email and sets the tone for the rest of your message.
3. Show your interest: After getting straight to the point, it is important to show that you are still interested in the position. You can do this by stating your enthusiasm for the role and highlighting why you believe you are an excellent fit. For instance, you might say something like “I remain enthusiastic about this position, and I am eager to bring my skills and experience to the team.” This shows the hiring manager that you are dedicated to the job and have something to offer.
4. Ask for a timeline: If the hiring manager hasn’t communicated when they plan to make a decision, it is okay to ask for a timeline. By doing this, you are showing that you are proactive and would like to know when you should expect to hear back. You can say something like “I understand that the hiring process can be complex and time-consuming. Could you kindly let me know when you expect to make a final decision?” This request is courteous and also shows that you are still interested in the position.
5. Wrap things up: Once you have made your request, it is time to wrap things up. You can close your email by thanking the hiring manager for their time and reiterating your interest in the position. For instance, you might say something like “Thank you for your consideration, and I look forward to hearing back from you soon.” This closing is courteous and professional.
In conclusion, following up on a hiring decision can be an intimidating experience, but with the right structure, it can be a breeze. By starting with a polite greeting, getting straight to the point, showing your interest, asking for a timeline, and wrapping things up, you can create an email that is both professional and effective. Remember, the key is to be respectful, enthusiastic, and proactive.
Email Samples for Follow Up on Hiring Decision
Checking the Status of my Application
Dear Hiring Manager,
I hope this email finds you well. I am writing to follow up on the status of my application for the role of Sales Executive at ABC Corporation. It has been two weeks since our last communication, and I would like to know if any decision has been made regarding my application.
Thank you for considering my application. I look forward to hearing from you soon.
Best regards,
John Doe
Enquiring about Feedback from my Interview
Dear Hiring Manager,
I wanted to follow up on the interview I had with your team a week ago for the Marketing Manager position. I am very interested in this position and was truly impressed by the company’s vision and culture. I would like to know if there has been any feedback regarding my interview. I hope that I have been able to showcase my skills and experience in a way that aligns with your expectations for this role.
Thank you for your time and consideration. I look forward to your response.
Sincerely,
Jane Smith
Expressing Gratitude for an Offer
Dear [Name of Hiring Manager],
I hope this email finds you well. I want to express my gratitude for the offer you extended to me for the Software Engineer position with XYZ Corporation. After careful consideration, I am delighted to accept this opportunity and join the team at XYZ Corporation.
Please let me know the next steps regarding the onboarding process, and if there are any documents I need to provide. I am very excited to start working with the team at XYZ Corporation and contribute to its growth and success.
Thank you once again for the opportunity and your time.
Best regards,
John Doe
Confirming My Start Date
Dear [Name of Hiring Manager],
I am writing to confirm the start date for my new role as a Marketing Coordinator with ABC Corporation. Our last communication indicated that I would be starting on September 1st, but I wanted to ensure that there have been no changes to this date.
Please let me know if there are any additional documents or formalities I need to complete before my start date. I am very excited to join the team at ABC Corporation and contribute to its success.
Thank you for your time and consideration.
Best regards,
Jane Smith
Reconfirming the Terms of my Contract
Dear [Name of Hiring Manager],
I hope this email finds you well. I am writing to follow up on the details of my contract, specifically the remuneration and benefits package.
I wanted to ensure that the terms of the contract are still the same and that there have been no changes. Please let me know if there are any amendments to the contract that I need to review or approve. I would appreciate your timely response on this matter so that I can make the necessary arrangements in a timely manner.
Thank you for your attention to this matter. I look forward to your response.
Best regards,
John Doe
Withdrawing my Application
Dear [Name of Hiring Manager],
I hope this email finds you well. I am writing to withdraw my application for the position of Business Development Manager with your firm. I appreciate the time and resources you invested in considering my application, and I apologize for any inconvenience this may cause the hiring process.
Please let me know if there are any formalities I need to complete for this process, or if there are any further steps I need to take on this matter. I hope we can keep in touch in the future and explore opportunities for collaboration.
Thank you for your understanding, and I wish you and your team all the best.
Sincerely,
Jane Smith
Following up on the Second Interview
Dear Hiring Manager,
I hope this email finds you well. I want to follow up on the second interview I had with your team for the Operations Manager position last week. I was impressed by the company culture and the team’s drive, and I remain very interested in this opportunity.
I would appreciate it if you could provide me with an update on the status of my application. If there are any further questions or information required, I am happy to provide them. Thank you again for considering my application.
Kind regards,
John Doe
Tips for Writing a Strong Follow-up Email After a Job Interview
After attending a job interview, the waiting period to find out about a hiring decision can be nerve-wracking. Sending a follow-up email is not only polite but also shows your enthusiasm for the job. Here are some tips to make your follow-up email stand out:
- Be specific: Mention the date and time of your interview and the position you interviewed for. This will help the employer to recall your interview and give your email more impact.
- Express gratitude: Start your email by thanking the interviewer for their time and for considering you for the position. This will show that you appreciate their time and effort.
- Reiterate your skills: Remind the employer of your qualifications, why you are a good fit for the role, and how your skills match the requirements of the job. This will help to keep you in their mind and showcase your strengths.
- Personalize your email: Add a personal touch to your email by referring to something discussed during your interview. This will show that you were engaged during the interview and that you paid attention to the conversation.
- Show interest: Convey your interest in the position by letting the employer know that you are still excited about the opportunity and are available to answer any further questions they may have. This will help maintain your connection with the employer and keep your candidacy top-of-mind.
- Keep it concise: Keep your email brief and to the point. A long email can come across as desperate or pushy. Limit your message to one or two paragraphs.
Writing a strong follow-up email can make all the difference in landing the job of your dreams. Use these tips to craft an email that will help keep you on the employer’s radar and demonstrate your engagement and enthusiasm for the opportunity.
Frequently Asked Questions
What should I write in a follow-up email after a job interview?
When writing a follow-up email, you should thank the hiring manager for their time, reiterate your interest in the position, and ask about their timeline for making a hiring decision.
How soon should I send a follow-up email after a job interview?
You should send a follow-up email within 1-2 business days after your interview.
What should I do if I don’t hear back after sending a follow-up email?
If you don’t hear back after sending a follow-up email, you can send another follow-up email after a week or two. However, if you still don’t hear back after that, it’s best to move on and continue your job search.
Should I express my disappointment if I don’t get the job?
No, it’s not a good idea to express disappointment if you don’t get the job. Instead, you should thank the hiring manager for considering you and ask for feedback on your interview.
Is it appropriate to ask for feedback on my interview?
Yes, it’s appropriate to ask for feedback on your interview. This will help you improve your interviewing skills and become a stronger candidate in the future.
Should I reach out to the hiring manager on LinkedIn after a job interview?
If you have a professional relationship with the hiring manager, it’s acceptable to reach out on LinkedIn. However, if you don’t know them well or don’t have a LinkedIn connection, it’s best to stick to email.
What should I include in the subject line of my follow-up email?
Your subject line should be clear and concise. You can include your name, the position you interviewed for, and the words “follow-up” or “thank you.”
How long should my follow-up email be?
Your follow-up email should be brief and to the point. It can be 2-3 paragraphs long, but no longer than that.
Is it okay to call the hiring manager to follow up on my application?
If the job application instructions indicate that you can contact the hiring manager by phone, then it’s appropriate to call them. However, if they don’t mention anything about phone calls, it’s best to stick to email.
Should I check in with the company if the hiring process is taking longer than expected?
It’s acceptable to check in with the company if the hiring process is taking longer than expected. You can send a polite email asking about the status of your application and if there’s anything else you can provide to help with their decision.
Keep in touch!
That’s it for our sample email to follow up on hiring decision. We hope that our tips and sample email can help you communicate with your potential employer effectively. Always remember to be polite, concise, and respectful when sending a follow-up email. Don’t forget to thank them for their time and consideration. We’re glad that you stopped by and read our article today. If you want to learn more about job application tips, feel free to visit us again later. Good luck with your job search!