Looking for a job can be a tedious task. Filling up countless job applications and sending out numerous resumes can leave you feeling burnt out. But what if I told you that there is an easier way to apply for your dream job? You can now apply for a job simply by sending out an email. Yes, it’s that easy!
We all know that the job market is highly competitive, and getting noticed by potential employers can be a significant challenge. However, by sending a well-written email, you can set yourself apart from the crowd and increase your chances of landing your dream job.
But how do you write a winning email to apply for a job opening? What are the key elements that must be included in your email? Well, we’ve got you covered. In this article, we will provide you with a sample email and highlight the essential elements that must be present in your email. Whether you’re a fresh-out-of-college graduate or an experienced professional, our email templates will help you apply for any job opening you desire.
We understand that every job application is unique, and sometimes, you may want to tweak or personalize your email. Therefore, we’ve also included a few examples that you can edit as needed.
Are you ready to up your job application game and land your dream job? Keep reading, and let’s get started!
The Best Structure for a Job Application Email
When it comes to applying for a job, your email is often the first impression that you make. Therefore, it’s important to ensure that your message is clear, concise, and professional. Here’s a breakdown of the best structure for a job application email that will help you stand out among the competition.
1. Start with a clear and concise subject line
Your subject line should be straight to the point and summarize the purpose of your email. Avoid generic subject lines such as “Job Application” or “Resume Submission”. Instead, specify the job title and reference number if applicable, and include your name. For example, “Marketing Manager Application – Ref#1234 – John Smith”.
2. Start with a professional salutation
Address the recipient in a professional manner, using their first name if possible. If you don’t know their name, use the company’s name instead.
3. Introduce yourself and your objective
Open your email with a brief introduction of yourself and the purpose of your email. Mention the position you are applying for and why you are interested in it. Highlight your relevant skills and experience that make you suitable for the job.
4. Include your qualifications and experience
In the body of your email, provide a brief summary of your qualifications and experience that match the job requirements. Focus on your most recent and relevant experience and highlight your achievements. Keep it concise but include enough information to pique the employer’s interest.
5. Mention why you are interested in the company
Explain why you want to work for the company and what you admire about it. This shows that you have done your research and are genuinely interested in the role.
6. Provide your contact details and availability
End your email by providing your contact details, including your phone number and email address. Mention the best times to reach you if needed. You can also attach your resume and cover letter.
7. Close with a professional sign-off
Close your email with a professional sign-off, such as “Best regards” or “Sincerely”. Include your name and any sign-offs that may be relevant to the situation.
Overall, your job application email should be clear, concise, and professional. Keep in mind that employers receive many applications, so make sure that yours stands out by showing your enthusiasm and suitability for the role.
Seven Sample Emails to Apply for Job Openings: Customize Yours Today!
Returning to Workforce After a Career Break: Application for [Job Title]
Dear [Hiring Manager’s Name],
After a five-year career break to focus on family responsibilities, I am excited to apply for the [Job Title] position with [Company Name]. I am a highly motivated and detail-oriented professional with [number of years] years of experience in [relevant field]. My decision to take a break from work was not an easy one, but it taught me valuable skills in time management, multitasking and prioritization. I have also been keeping my skills up-to-date by taking online courses, attending seminars and volunteering at local non-profits. I believe that my passion for [specific field or expertise] and my commitment to deliver high-quality work make me a strong fit for this role.
Thank you for your time and consideration. I look forward to the opportunity to discuss my qualifications further.
Best regards,
[Your Name]
Recent Graduate: Application for [Job Title]
Dear [Hiring Manager’s Name],
I am writing to express my interest in the [Job Title] role at [Company Name]. As a recent graduate with a [Degree] in [Major], I am excited to embark on a career in [specific field]. During my time at [University], I have gained valuable experience in [relevant coursework or extracurricular activities]. I am eager to apply my academic knowledge and skills to a professional setting and contribute to [Company Name]’s mission and vision.
I am confident that I possess the qualities and skills necessary to excel in this role, such as [specific skills or qualities]. Please find attached my resume and transcripts for your review, and do not hesitate to contact me for any further information.
Thank you for considering my application. I look forward to the opportunity to speak with you about how I can be an asset to your team.
Best regards,
[Your Name]
Transitioning Careers: Application for [Job Title]
Dear [Hiring Manager’s Name],
I am excited to apply for the [Job Title] position at [Company Name]. Although my background in [current or past field] differs from the desired qualifications, I believe that my transferable skills, passion for [specific field or expertise] and eagerness to learn make me a strong candidate for this role. I have gained a wealth of experience in [current or past field], such as [specific skills or accomplishments]. While I enjoyed my past work, I am ready to take on new challenges and pursue my interest in [specific field or expertise].
I am looking for a company that values growth, creativity, and teamwork and is committed to making a positive impact in the world. Based on my research, [Company Name] aligns with my values, and I admire the company’s [specific characteristic or accomplishment].
Thank you for considering my application. I am excited about the possibility of joining the [Company Name] team and contributing to its success.
Best regards,
[Your Name]
Internal Referral from a Current Employee: Application for [Job Title]
Dear [Hiring Manager’s Name],
I am writing to express my interest in the [Job Title] position at [Company Name], as recommended by [Current Employee’s Name]. I am a highly motivated and skilled professional with [number of years] years of experience in [relevant field]. In my current role as [Current Title] at [Current Company], I have gained valuable experience in [specific skills or accomplishments], and I am looking for new opportunities to grow and develop my skills.
As a passionate and driven individual, I am drawn to [Company Name]’s mission and values. I admire the company’s [specific characteristic or accomplishment] and am excited about the possibility of being a part of such a dynamic and innovative team.
Thank you for considering my application. I am confident that my qualifications and experience make me a strong fit for this role, and I look forward to the opportunity to speak with you.
Best regards,
[Your Name]
Returning to Company: Application for [Job Title]
Dear [Hiring Manager’s Name],
I am excited to apply for the [Job Title] position at [Company Name], as I am interested in rejoining the team. I had the pleasure of working for [Company Name] [number of years] years ago as a [Previous Title], and since then, I have gained valuable experience in [specific skills or accomplishments]. Although I enjoyed my past role, I am ready for new challenges and opportunities to grow my skills and contribute to [Company Name]’s success.
I am impressed by the company’s [specific characteristic or accomplishment] and its commitment to [specific values or mission]. I believe that my experience, skills, and knowledge, coupled with my passion for [specific field or expertise] make me an excellent candidate for this role.
Thank you for considering my application. I look forward to the opportunity to reconnect with [Company Name] and to discuss how I can contribute to your team once again.
Best regards,
[Your Name]
Strong Interest in Company: Application for [Job Title]
Dear [Hiring Manager’s Name],
I am writing to express my strong interest in the [Job Title] position at [Company Name]. As a highly motivated and skilled professional with [number of years] years of experience in [relevant field], I am looking for new opportunities to grow my skills and work for a company that aligns with my values and interests. After researching [Company Name], I am impressed by the company’s [specific characteristic or accomplishment] and its commitment to [specific values or mission].
I believe that my experience and skills make me a strong fit for this role. Specifically, I possess [specific skills or accomplishments], which would enable me to succeed in this position and contribute to your team’s success.
Thank you for considering my application. I am excited about the possibility of joining [Company Name] and contributing to its mission and vision. Please find attached my resume and other relevant documents for your review.
Best regards,
[Your Name]
Referred by a Recruiter: Application for [Job Title]
Dear [Hiring Manager’s Name],
I am writing to express my interest in the [Job Title] position at [Company Name], as referred to me by [Recruiter’s Name]. I am a highly motivated and skilled professional with [number of years] years of experience in [relevant field]. I am looking for new opportunities to grow my skills and contribute to a company’s success.
I am excited about the possibility of joining [Company Name], as I am impressed by the company’s [specific characteristic or accomplishment] and its commitment to [specific values or mission]. I believe that my experience and skills, specifically [specific skills or accomplishments], would enable me to excel in this position and contribute to your team’s success.
Thank you for considering my application. Please find attached my resume and other relevant documents for your review. I look forward to the opportunity to speak with you further about how I can contribute to [Company Name]’s growth and development.
Best regards,
[Your Name]
Mastering the Art of Emailing for Job Applications
When it comes to applying for job openings online, one of the most essential elements is crafting the perfect introduction email. This is your initial communication with your potential employer, and it can make or break your chances of landing the job. Here are some tips to help you master the art of emailing for job applications:
- Personalize your email: Start by addressing the email to the person who will receive it. Avoid sending mass emails or using generic introduction lines like “Dear Hiring Manager.” Instead, make an effort to research the company and find out the name of the person who will be reviewing your application.
- Be concise and to the point: Your email should be brief and share only the most relevant information about your qualifications. Avoid going into too much detail or including non-essential information that may distract from your main message. Use bullet points when necessary to make your qualifications stand out.
- Highlight your relevant experience: Make it clear why you are a perfect fit for the job by highlighting your relevant work experience and skills. Don’t hesitate to specifically mention how your experience lines up with the job requirements.
- Show enthusiasm: Let your enthusiasm for the job shine through in your email. Explain why you would be excited to work for the company and how you can contribute to their mission and goals. This can help set you apart from other applicants and demonstrate your commitment.
- Polish your writing: Your email should be well-written and free of typos or grammatical errors. Take the time to edit and proofread your email before sending it off. Remember, this email is your first impression to your potential employer, and you want to make a good one.
- End with a clear call-to-action: Conclude your email by expressing your eagerness to follow up and potentially schedule an interview. Provide clear instructions for how the employer can contact you, including your phone number and email address. This shows your interest in the position and willingness to continue the conversation.
By following these tips and tailoring your approach to each job application, you can improve your odds of getting noticed by your potential employer and increase your chances of landing your dream job.
FAQs for Sample Email to Apply for Job Opening
What should be the subject line of the email?
The subject line should clearly mention the position you are applying for and your name.
What should be the opening sentence of the email?
The opening sentence should introduce yourself, state the position you are applying for, and where you found the job opening.
How long should be the email?
The email should be concise and to the point, preferably no more than 3-4 paragraphs or 200-300 words.
Should I attach my resume and cover letter in the email?
Yes, you should attach your resume and cover letter in the email in PDF format.
What should I include in the body of the email?
You should briefly summarize your skills, relevant experience, and qualifications that make you a good fit for the position.
How can I make my email stand out from other applicants?
You can personalize your email, mention specific details about the company or position, and highlight your unique strengths and accomplishments.
What should I avoid mentioning in the email?
Avoid mentioning any negative information about your current or previous employer, or any personal or controversial topics that may not be relevant to the job.
How soon should I expect a response from the employer?
The response time may vary depending on the company’s hiring process, but it’s recommended to follow up after a week or two if you haven’t heard back.
What if I don’t have all the qualifications listed in the job posting?
You can still apply for the position if you have transferable skills or relevant experience, and mention how you can contribute to the company.
Is it okay to send the same email to multiple job openings?
No, it’s not recommended as each job opening may have different requirements or expectations. It’s better to customize your email for each job application to increase your chances of getting noticed.
Wrapping Up
Now that you have a better idea about how to write a sample email to apply for a job opening, it’s time to put these tips into practice. Remember to craft an attention-grabbing subject line, personalize your message, and highlight your skills and accomplishments. Good luck with your job search! Thanks for reading and be sure to check back soon for more helpful tips and advice.