Dear valued readers,
Have you ever found yourself in a situation where you needed to send a revised proposal to a client but didn’t know where to start? Fear not, because we’ve got you covered with a sample email that you can use as a template and edit to fit your specific needs.
Here’s a sample email that you can use as inspiration:
Dear [Client Name],
Thank you for taking the time to review the initial proposal that we submitted. We appreciate your feedback and have revised our proposal accordingly. We believe that this new proposal better addresses your needs and aligns with the goals that you’ve communicated to us.
Please find attached the revised proposal. Depending on the feedback you provide, we may schedule another meeting to discuss any further modifications that may be necessary. In the meantime, please don’t hesitate to reach out to us if you have any questions or concerns.
Thank you for your continued trust in our services. We look forward to hearing back from you.
Sincerely,
[Your Name]
We understand that writing a revised proposal can be a daunting task, especially since you want to make sure that you’re addressing the client’s needs without compromising on your business goals. That’s why we’re providing you with examples that you can use as a starting point and edit as needed to fit your specific circumstances.
By using this sample email and other examples that we provide, we hope to help make your revised proposal process smoother and more efficient, allowing you to focus on delivering quality work to your clients.
So what are you waiting for? Give our sample emails a try and let us know how they worked out for you.
Yours truly,
[Your Name]
The Perfect Structure for a Revised Proposal Email to Your Client
When sending a revised proposal to your client, the last thing you want to do is send a haphazard email that fails to convey the changes effectively. This email could be the deciding factor that makes or breaks your client relationship, so it’s essential to create the perfect structure for it.
Here’s the ideal format for a revised proposal email, keeping in mind the Tim Ferriss, 4-Hour Work Week style of writing:
1. The Subject Line
Your subject line should be straightforward and clear. It should include the words “Revised Proposal” along with the project name and client’s name. This helps the client identify the email quickly, especially if they have tons of messages in their inbox. For example: “Revised Proposal for ABC Project – John Doe.”
2. The Introduction
The introduction sets the tone for your email, and it’s where you establish a connection with the client. Start by thanking them for their interest in your proposal and acknowledging their feedback. A brief personal touch is recommended to make it sound more human – for example, you could mention something that happened during your previous meeting that you both laughed about.
3. The Changes
The next part of your email should outline the changes you made to your proposal. Start by listing the critical revisions, especially those that your client requested. Make sure to provide specific details on each change you made and why it is valuable to the project. Explain the impact of these changes on the overall project and how they will benefit the client’s business or organization.
4. The Closing Statement
Your closing should be short, succinct, and action-oriented. You should express the hope that the revised proposal meets their expectations and reiterate your enthusiasm for the project. Attach the new proposal with the email, and suggest that you are available to discuss or clarify any points further. Make sure to thank them again for their interest in your proposal and reassure them of the success of the project.
5. The Signature
Finish the email with a signature block that includes your name, contact details, and any other necessary information about your company that will allow the client to make an informed decision.
By following this format, you can ensure that your client understands your revised proposal and the changes you have made to it. This will increase your chances of winning their business and lead to a long-term profitable partnership.
Revised Proposal for Increased Budget
Dear [Client Name],
I hope this email finds you doing well. Thank you for taking the time to review our previous proposal. I am reaching out to you today to bring to your attention the need for an increase in budget in order to deliver the project up to the standards we both aim for.
After further reviewing the project’s scope and requirements, it has become clear that additional resources are required to ensure we meet our targets. We have done our absolute best to stick to the previous budget limitations, however, in order to provide you with the level of quality you deserve, we must increase the budget by an additional [amount]. This will allow us to add resources to the project and ensure its successful delivery.
Please let me know if you have any questions or concerns with this updated budget proposal. We are eager to work with you to make this project a resounding success!
Kind Regards,
[Your Name]
Dear [Client Name],
I hope this email finds you well. Thank you for taking the time to review the [project name] proposal. However, we have learned that one of our calculations in the original proposal was incorrect and would like to propose a revised offer to correct this mistake.
We discovered that in our initial proposal, we had underestimated the time and labor needed to complete the project effectively. After consulting with our team members, we have calculated the additional cost of time and materials needed to ensure that the project is completed to the highest standard. Therefore, we have revised our offer to reflect the correct budget requirements of the project.
Please let me know if you have any concerns or questions about this revised proposal. We value your time and appreciate the opportunity to work on this project with you!
Sincerely,
[Your name]
Dear [Client Name],
Thank you for taking the time to review our proposal. After reviewing it, we believe some clarification is needed, and we have created a revised proposal that addresses your queries.
We have reviewed your comments and feedback regarding the project and have revised our proposal to reflect your concerns and requirements. We believe our proposal now aligns with your needs and includes all of the details needed to move forward with the project’s next phase.
If you have any additional questions or feedback, please don’t hesitate to let us know. We pride ourselves on delivering excellent customer service and look forward to working with you on this exciting project.
Best regards,
[Your name]
Dear [Client Name],
I hope you are doing well. Thank you for allowing us to work on the [project name] project. As you know, we submitted our initial proposal for the project, and after thorough research and analysis, we have revised our offer.
Unfortunately, the complexity of this project is much higher than we initially thought, and we need to revise our proposal to reflect the correct budget and timeline requirements. Our team has done detailed research and reviewed market prices to ensure that we are providing you with the most accurate proposal possible.
Please take a look at our revised proposal and let us know if you have any additional questions or concerns related to the updated budget. We aim to provide our clients with complete satisfaction and look forward to the chance of working with you on this critical project.
Respectfully,
[Your name]
Dear [Client Name],
Thank you for giving us the opportunity to work with you on this project. After further research, we have come to understand that there are additional requirements not included in the original proposal that could make a significant impact on the project’s success. We are proposing a revision to our proposal for this reason.
We recommend adding additional features that will help boost the project’s success rate. The additional features have been added to our revised proposal. We are confident that these changes will lead to a more successful outcome, and we strongly recommend their consideration.
Please review the revised proposal and let us know your thoughts. We value your input and look forward to working together to achieve the best possible outcomes.
Best Regards,
[Your name]
Dear [Client Name],
After presenting our original proposal for your review, we have learned that we have made some incorrect assumptions. These assumptions led to an error in forecasting the total project cost and timeframe. As a result, we have revised our proposal.
We understand the importance of accurate estimates, and we are committed to making this project work seamlessly. Our revised offer reflects the corrected assumptions, and we believe it is an accurate and better reflection of the actual project requirements and budget.
Please take a lookout our revised proposal and let us know your thoughts. We appreciate your feedback and look forward to working on this project with you.
Thank you,
[Your Name]
Dear [Client Name],
After your invaluable feedback, we have revised our proposal to cater to your specific highlight points and requirements. We take our clients’ feedback as a gift and update our proposal to ensure that the project is tailored to their needs.
Our team has analyzed and discussed your feedback, and as a result, we have revised our proposal. The new proposal reflects your recommendations and is aimed at achieving delivery efficiency and project quality that meets both our expectations.
Please find our updated proposal attached herewith, and let us know your thoughts. We value your feedback, and we hope to work with you on this project to ensure its successful completion.
Kind Regards,
[Your Name]
Tips for sending a revised proposal to a client
When it comes to sending a revised proposal to a client, it’s crucial to be proactive, professional, and transparent. Below are some tips to ensure that your email effectively conveys the updates you’ve made to your proposal and addresses any concerns the client may have had.
1. Acknowledge the client’s feedback: Begin your email by thanking the client for providing feedback on the initial proposal and reiterating that you value their business. This shows the client that you’re invested in their success and willing to work collaboratively to reach a mutually beneficial outcome.
2. Explain the updates you’ve made: Clearly outline the changes you’ve made to the proposal based on the client’s feedback. Be specific and highlight how these updates address any concerns the client may have had. Including concrete examples or data to support your revisions can help build credibility and demonstrate your responsiveness.
3. Clarify any remaining questions or concerns: Anticipate any questions or concerns the client may have about the revised proposal and address them proactively. For example, if the client requested changes to the pricing, explain how your updated pricing structure reflects the added value you’re providing. Being transparent about how you arrived at your proposal can also build trust and credibility with the client.
4. Include a clear call to action: End your email by clearly stating what you’d like the client to do next. Whether it’s scheduling a follow-up call to discuss the proposal further or providing explicit instructions on how to move forward with the revised proposal, make it clear what steps the client should take to advance the project.
5. Keep the email concise and professional: Your email should be clear, concise, and easy to read. Avoid using jargon or overly technical language that may confuse the client. Keep in mind that the client may be weighing proposals from multiple vendors, so it’s important to make a professional and polished impression.
By following these tips, you can ensure that your revised proposal email effectively conveys the updates you’ve made while demonstrating your professionalism and responsiveness to the client’s needs. Remember to keep the client’s perspective in mind and anticipate any questions or concerns they may have to ensure a smooth and successful proposal process.
FAQs about Sending a Revised Proposal to a Client
What is a revised proposal?
A revised proposal is an updated version of the original proposal that incorporates changes requested by the client. It is sent to the client for review and approval.
When should I send a revised proposal?
You should send a revised proposal when the client has requested changes to the original proposal or if circumstances have changed that require you to update your proposal.
How do I format the revised proposal?
The revised proposal should follow the same format and structure as the original proposal, but with the changes clearly highlighted or marked as “revised”.
What should I include in the email when sending the revised proposal?
In the email, you should thank the client for their feedback and attach the revised proposal as a PDF or Word document. You may also want to highlight the changes you have made and explain why they were necessary.
How long should I wait before sending a revised proposal?
You should send a revised proposal as soon as possible after receiving feedback from the client or realizing that changes are needed. However, you should take the time to make the changes carefully and thoroughly, so that the revised proposal is of high quality.
What if the client is not happy with the revised proposal?
If the client is not happy with the revised proposal, you should schedule a meeting or call to discuss their concerns and make additional changes as needed. It is important to listen to their feedback and try to address their concerns.
How many revisions are acceptable?
It depends on the client’s requirements and the complexity of the project. Generally, you should aim to minimize the number of revisions by understanding the client’s needs and preferences from the outset, and communicating clearly throughout the proposal process.
Do I need to send a revised proposal if the changes are minor?
It’s a good idea to send a revised proposal for any changes, no matter how minor. This shows the client that you value their feedback and are committed to providing them with a high-quality proposal.
Do I need to send a formal email when sending a revised proposal?
Yes, it’s best to send a formal email that is polite, professional, and clearly communicates the purpose of the email. This helps to set the right tone and ensure that the client understands what they are receiving.
Can I follow up with the client after sending the revised proposal?
Yes, it’s a good idea to follow up with the client a few days after sending the revised proposal to ensure that they have received it and to answer any questions they may have. This also shows that you are proactive and committed to working with the client.
Thanks for sticking with me!
There you have it, a sample email for sending a revised proposal to a client. I hope this article has been helpful and that you can utilize this information in your own professional endeavors. Don’t forget to thank your clients for their time and consideration, and always strive to provide excellent customer service. Remember to check back in soon for more business tips and tricks. Until then, happy crafting!