Congratulations! You have been hired for the job you have been eyeing for so long. Getting a job offer after countless applications and interviews is truly a remarkable achievement. Your hard work has indeed paid off.
Now, the next step is to accept the job offer formally. But, where do you start? What should you say to your new employer? Do not worry, we’ve got you covered! We have put together a sample email for hired applicants to help you in the next phase of your career journey.
In this article, we will share with you not only the sample email but also tips on how to edit it to fit your unique circumstances. We will guide you on how to communicate effectively with your new employer and make a lasting impression.
As Tim Ferriss brilliantly put it, “A person’s success in life can usually be measured by the number of uncomfortable conversations he or she is willing to have.” Accepting a job offer is one such conversation. But with our help in crafting the perfect email, we guarantee it will be less uncomfortable and more exciting for you.
So, whether you are a fresh graduate or transitioning to a new company, read on and learn how to accept your job offer. Let’s get started!
Dear [Employer’s name],
I am writing to express my sincere gratitude for offering me the position of [Job title] in your esteemed company. I am extremely excited to be joining your team and contributing my skills and experience to the success of the company.
I accept your job offer and confirm my start date of [Date]. I have reviewed and understood the terms and conditions of my employment and am fully committed to upholding them.
Please let me know if there is any further information or documentation required from my end. I am eagerly looking forward to meeting the team and starting my career with you.
Thank you for the opportunity and trust you have placed in me.
Sincerely,
[Your name]
The Best Structure for a Sample Email for Hired Applicant
As someone who has interviewed countless individuals for various positions over the years, I can tell you that the hiring process doesn’t end once you’ve made your final decision. In fact, how you communicate with your newly-hired employee can set the tone for their entire employment experience. Crafting an effective email to your newly-hired applicant can be the first step in building a strong employer-employee relationship.
The first thing you should do in your email is congratulate the new employee on their new position. Let them know that you are excited to have them join the team and that you believe they are going to make valuable contributions to the company. This sets a positive tone and reinforces their decision to accept the position.
Next, provide some essential details about their onboarding process. Let them know when they can expect to start, where they should report, and who they will be meeting with. This information will help them prepare for their first day, and make them feel welcome and valued by the organization.
It’s also important to outline any next steps that the new employee needs to take. This could be completing paperwork, getting a drug test, or completing any other necessary tasks before their first day. This clarity will help the employee feel empowered, organized, and less nervous about starting a new job.
Finally, close off the email by providing your own contact information, so that the employee knows who to reach out to with any questions, concerns, or feedback. It’s important to set the expectation that your door is always open, and that their success is important to you and the company.
In conclusion, the best structure for a sample email for a newly-hired applicant is one that congratulates them on their new position, provides essential details about onboarding, outlines any next steps, and closes off by providing your contact information. This will help you set the tone for a positive and productive employment experience, right from the start.
Hiring Confirmation Email
Greetings,
It is with great pleasure that I am writing to formally welcome you to our team at ABC Corporation. As you may know, we received a large number of applications for the position and we were impressed with your qualifications and experience.
We are confident that you will be an invaluable asset to our company. Your innovative thinking, creativity, and dedication will be highly valued as we work towards our common goal of success. We are excited to have you join our team and look forward to working with you.
Once again, congratulations on your new position and we look forward to helping you achieve your professional goals.
Best regards,
John Doe
HR Manager
Job Rejection Email
Dear [Applicant],
Thank you for applying to [Company] for the [position]. We appreciate the time and effort you invested in the application process, and we are grateful for your interest in our organization.
We regret to inform you that we have decided not to move forward with your application at this time. Although your qualifications and experience are impressive, we have decided to pursue other candidates whose skill set may be a better match for our current needs.
We encourage you to apply for future employment opportunities with our company, as new positions may become available that fit your skills and experience.
Thank you again for your interest in [Company], and we wish you the best of luck in your job search.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
Job Interview Invitation Email
Hello [Applicant],
I am writing to invite you for an interview at [Company Name] for the position of [Position Name]. Our team was impressed with your application and we believe you have the skills and experience we are looking for.
Please let us know your availability for an interview, and we will work to schedule a time that suits both you and our team. The interview will consist of [length] and will be held at our [location]. Please bring along your resume and any relevant documents.
If you require any further information or have any questions, please don’t hesitate to contact us at [contact email/phone number]. We look forward to hearing back from you and learning more about your qualifications and experience.
Best regards,
[Your Name]
[Position Name]
[Company Name]
Job Transfer Email
Greetings [Employee Name],
I am excited to inform you that we have approved your transfer request. Starting on [Date], you will be joining our [Department] team as [New Position Name]. This new role will enable you to grow your professional skills and contribute to the company’s growth and success.
Please let us know if there are any questions or concerns you have about your new position, and we will be happy to answer and address them. We will soon send you all the details of your new employment package, which includes salary, job responsibilities, and benefits.
We are grateful for your contributions to the company, and we look forward to your continued success and growth in this new position. Congratulations!
Best regards,
[Your Name]
[Your Position]
[Company Name]
Job Termination Email
Dear [Employee Name],
Unfortunately, I am sorry to inform you that your employment with the company will be terminated on [Date], due to the current situation with regard to [reason for termination].
Please know that this decision was not made lightly and that we appreciate the hard work and dedication that you have put into your role at the company over the past [time period]. It is important to us that you understand that your termination is in no way a reflection of your abilities and performance, but rather is a difficult decision made in the best interests of the company at this time.
We will provide you with a termination package that includes details of your final paycheck, vacation pay, and any other benefits that you are entitled to. If you have any concerns or questions about this process, please do not hesitate to contact us.
We wish you the best of luck in your future endeavors and success in your next employment role.
Sincerely,
[Your Name]
[Your Position]
[Company Name]
Internship Offer Email
Congratulations [Applicant Name],
We are pleased to inform you that you have been selected to intern with our company, [Company Name]. We were impressed with your application and believe that your skills and experience will be an excellent fit for our team.
Your internship will last [Duration] and will begin on [Starting Date], with the possibility of renewal and a full-time offer at the end of it. Your work hours will be [Time-frame] and you will be expected to fulfill your assigned duties and responsibilities.
Please confirm your acceptance of the internship offer and send us a signed copy of the attached contract. If you have any questions or concerns, please do not hesitate to contact us at [contact email/phone number].
We are looking forward to working with you and helping you grow and develop your professional skills during your internship.
Best regards,
[Your Name]
[Your Position]
[Company Name]
Job Promotion Email
Dear [Employee Name],
I am excited to inform you that you have been chosen for a promotion as [New Position Name]. You have demonstrated a remarkable performance, dedication and passion in your previous position, and we believe that you will contribute immensely to our company’s success in this new role.
The terms of your new role, salary, benefits and job responsibilities, will be detailed in the offer letter we will send to you soon. Your new position and responsibilities will be effective starting on [Date].
We are looking forward to helping you achieve your professional goals, and we strongly believe that your contribution to the company will continue to be valuable and appreciated.
Please do not hesitate to contact us if you require any clarification or information about your new role or need support navigating through the role.
Warm regards,
[Your Name]
[Your Position]
[Company Name]
Tips for Writing a Sample Email for a Hired Applicant
Congratulations! You’ve been hired for the job you applied for! Now it’s time to write an email to the employer that will showcase your enthusiasm and gratitude for being given the opportunity to work with their company. Here are some tips to guide you in crafting a winning sample email:
- Start with a compelling subject line that expresses your excitement and thanks for the job offer. Avoid using generic or boring subject lines.
- Address the employer by their name and express your gratitude for the opportunity given to work with the company.
- Briefly recap the details of the job offer, including your start date, salary, and other important information that was discussed during the hiring process.
- Express your enthusiasm for the job and the company, and explain why you are looking forward to starting your new role. Be specific and mention some of the things that you find exciting about the company and the job.
- Thank the employer for their time and consideration throughout the hiring process and reiterate your commitment to making a valuable contribution to the team.
- Close the email by asking for any other information or instructions related to your start date and expressing your excitement to get started!
Remember that your sample email is an excellent opportunity to showcase your communication skills and professional demeanor. It’s a chance to express your gratitude and enthusiasm for the job offer while also demonstrating your attention to detail and professionalism. With these tips, you’ll be able to craft a winning email that sets a positive tone for your new role.
FAQs related to sample email for hired applicant
What is the purpose of the email?
The purpose of the email is to inform you that you have been hired for the position that you applied for. It serves as an official communication from the company regarding your employment.
What should I do after I receive the email?
You should respond to the email promptly to confirm your acceptance of the job offer. You will also need to complete any necessary paperwork required by the company and schedule a start date.
Who should I contact if I have questions or concerns after receiving the email?
You can contact the hiring manager who sent you the email or a representative from the human resources department to address your concerns or questions.
What should I expect on my first day of work?
You can expect to attend an orientation or training session to learn about the company and your role. You may also meet with your supervisor to discuss your job responsibilities and expectations.
What documents should I bring on my first day of work?
You should bring your identification documents, such as a passport or driver’s license for verification purposes. You should also bring any relevant certifications or licenses, if applicable.
When will I receive my first paycheck?
Your first paycheck should be issued according to the company’s payment schedule, typically one or two weeks after your start date.
What benefits am I entitled to as an employee?
You will receive information about the company’s benefit package, such as health insurance, retirement plans, and paid time off, after your first day of work. The specifics of the benefits will depend on the company’s policies and your role.
Can I negotiate my salary or benefits after receiving the email?
It may be possible to negotiate your salary or benefits before accepting the job offer. However, after accepting the offer, negotiations may be limited or not possible. You can discuss any concerns or questions you have with the hiring manager or human resources representative.
What happens if I need to reschedule my start date?
You should contact the hiring manager or human resources representative as soon as possible to reschedule your start date. The company may be able to accommodate your request, depending on the circumstances.
What happens if I decline the job offer?
If you decline the job offer, you should politely inform the hiring manager or human resources representative of your decision. The company may offer the position to another candidate or continue their search for a suitable candidate.
Thanks for Giving Us a Shot!
We hope this sample email for hired applicant has given you a glimpse into the potential communication between employers and the newly hired. Don’t forget to tailor your message to each specific company, and always express genuine enthusiasm for the position. Thanks for reading, and be sure to visit us again for more career and job search tips!