It’s time to get that important email just right. You know the one. The one where you’re sending a revised quotation to a valued client or potential partner. It’s a crucial communication that could mean the difference between a successful deal or a missed opportunity.
We’ve all been there before. You’ve spent hours crafting the perfect proposal, crunching numbers, and putting together a compelling package. But then comes the moment of truth – the email. And, unfortunately, a poorly written or unclear email can completely sabotage your efforts.
That’s why we’ve put together a sample revised quotation email for you to use as a guide. Our carefully crafted template will help you convey the necessary details, while also communicating your professionalism and attention to detail. And with the ability to customize and edit as needed, you can tailor your message to each individual client or situation.
So, whether you’re a seasoned professional or a newbie to the game, this revised quotation email sample is a must-have in your toolbox. Trust us, it will save you time, stress, and ultimately help you close more deals. Get started today and see the difference it can make for your business.
The Best Structure for a Revised Quotation Email Sample
When it comes to sending a revised quotation email, it is important to structure the email in a professional and courteous manner. This ensures that the customer understands the changes made and can make an informed decision about whether or not to proceed with the purchase. In this article, we will discuss the best structure for a revised quotation email sample.
The first thing to consider when writing a revised quotation email is the subject line. It should clearly indicate that the email contains a revised quotation and should use words such as “Revised Quotation” or “Updated Quote”. This ensures that the recipient knows immediately what the email is about and can prioritize it accordingly.
The opening of the email should start with a greeting, such as “Dear [Customer Name]”. It is important to use the customer’s name to personalize the email and show that you value them. Next, you should thank the customer for their interest in your product or service and remind them of the original quotation that was sent. This helps to build a connection with the customer and shows that you are attentive to their needs.
The body of the email should then explain the changes that have been made to the original quotation. It should be clear, concise, and easy to understand. Use bullet points to highlight the key changes and explain why they were made. It is important to be transparent and honest about the changes made. This helps to build trust and credibility with the customer.
After explaining the changes, you should then provide a new quotation that includes the revised pricing and any other relevant details. It should be presented in a clear and easy-to-read format that is easy to understand. Make sure to include any terms and conditions that apply to the purchase.
Finally, you should close the email with a call to action. This could be as simple as asking the customer to let you know if they have any questions or if they would like to proceed with the purchase. It is important to be courteous and polite, thanking the customer for their time and consideration.
In conclusion, a revised quotation email should be structured in a professional and courteous manner. It should have a clear subject line, personalized greeting, explanation of the changes made, new quotation, and clear call to action. By following this structure, you can ensure that your revised quotation email is effective and engaging, and that you maintain a positive relationship with your customer.
Revised Quotation Email Samples
Revised Quotation for Increased Quantity
Greetings from our team at XYZ Corporation!
Thank you very much for considering our company for your business requirements. We have revised the quotation for an increased quantity of your order. Our updated quotation takes into account the larger volume of materials and the corresponding costs. We guarantee that the quality of our products remains at the highest level and meets your expectations.
Please review the revised quotation document attached to this email and let us know if you have any further questions. We will be more than happy to assist you with any concerns you may have about our revised quotation. We look forward to doing business with you!
Best regards,
The XYZ Corporation team
Revised Quotation for Reduced Delivery Time
Dear Valued Customer,
We hope this email finds you well. We are pleased to inform you that we have revised the quotation for your order to reduce the delivery time. We have reassessed our production process and streamlined our operations to ensure that we can meet your requested delivery date without compromising the quality of our products.
Please find attached the revised quotation document which reflects the reduction in delivery time. If you have any questions or concerns, please feel free to reach out to us. We value your business and will do everything we can to accommodate your needs. We look forward to working with you soon!
Kind regards,
The team at ABC Corporation
Revised Quotation for Change in Product Specifications
Dear Esteemed Client,
We hope this email finds you in good health. We appreciate your business and would like to inform you that we have revised our quotation based on your requested changes in the product specifications. We understand that you have specific requirements, and we would like to assure you that we are committed to meeting those requirements.
Attached to this email, please find the updated quotation document detailing all costs involved in producing the product with the changes to the specifications. If you have any further queries, do not hesitate to contact us. We are always here to assist you with our expertise.
We look forward to your response and hope to continue doing business with you.
Sincerely,
The team at DEF Company
Revised Quotation for Bulk Order
Hello there,
We hope this email finds you in high spirits. We are excited that you are considering our company for your bulk order requirements! We would like to inform you that we have revised our quotation to provide you with the best possible pricing for your bulk order.
Our team has made every effort to ensure that you receive a competitive price without sacrificing quality. Please review the attached revised quotation document and let us know if you have any further questions or feedback. We are ready to support you in any way we can and want to ensure your satisfaction with our services.
Thank you for considering us, and we look forward to hearing back from you soon!
Best regards,
The team at GHI Corporation
Revised Quotation for Preferred Payment Method
Dear Valued Customer,
We hope this email finds you well. This is to inform you that we have revised the original quotation we provided you to reflect the discounted rates when you choose to pay via your preferred payment method. We want to make it easier for you to pay for your order without having to worry about the additional costs.
Attached to this email, kindly find the revised quotation document which reflects the updated pricing based on your preferred payment method. Please take the time to review it carefully and let us know if you have any questions or concerns. Our team is available to assist you should you have any further needs.
We appreciate your trust in our company and look forward to your prompt response. Thank you and have a great day!
Sincerely,
The team at JKL Inc.
Revised Quotation for Customer Referral Program
Dear [Customer Name],
We hope this email finds you doing well. We are writing to inform you we have created a customer referral program that enables our customers to benefit more by referring new customers to our business.
As a loyal customer, you can earn discounts on your next order or even cash incentives by referring your friends, family, business partners, or anyone else to our business. We believe that word-of-mouth is the most effective form of marketing and are confident that you would be happy to spread the word about our services to others.
Attached to this email, kindly find the revised quotation document which contains the latest pricing following your referral discount. We believe that this will be an excellent opportunity for you to significantly save costs on your orders in the future.
Please let us know if you have any questions or require further detail. We appreciate your business and look forward to your participation in our referral program.
Warm regards,
The team at MNO Corporation
Revised Quotation for Urgent Order
Dear [Customer Name],
We apologize for the inconvenience caused by the delay in processing your order. We understand that your order has become urgent, and please allow us to assure you that we are taking your urgency into account as much as we can.
Through the revised quotation attached to this email, we would like to propose alternative arrangements for your order that may result in a quicker turnaround time. We are flexible and understand that every order is unique, and we want to ensure that we are doing everything we can to fulfill your requirements in the best possible way.
Please review the revised quotation document we have attached, outlining the proposed adjustments we have made that can expedite the production process. We are committed to meeting your deadline and will ensure that the quality of our products remains uncompromised.
If you have any questions regarding the revised quotation, please do not hesitate to contact us. We value your business and will always strive to provide you with excellent service.
With much gratitude,
The team at PQR Corporation
Tips for Writing a Revised Quotation Email
Writing a revised quotation email can be a complex task, but the following tips will help you draft the perfect message that effectively communicates the changes you’ve made to the initial quote.
1. Begin with a courteous opening: Open with a cordial greeting to convey your appreciation for the client’s interest in your product or service. Make sure to thank them for their business and mention your pleasure in working with them.
2. Be transparent: Clearly outline the changes you’ve made to the initial quote, and the reasons behind them. Providing a clear explanation builds trust and reduces confusion that may arise if the client discovers inconsistencies in the revised quote.
3. Be concise, yet comprehensive: Make sure to encompass all of the necessary information the client needs to make an informed decision. However, avoid making the email excessively lengthy. Ensure your message is clear, concise, and to the point.
4. Highlight Value: Focus on the value your product or service provides and explain how it benefits the client. Highlighting features that address the client’s needs will make it easier for them to understand the value you are offering.
5. Conclude with an optimistic note: Close the message on a positive note, expressing your eagerness to help the potential client and their business. Encourage them to contact you with any further questions they may have regarding the revised quote.
By following these tips, you will write an effective, revised quotation email that conveys the message professionally and encourages the recipient to continue working with you.
FAQs about Revised Quotation Email Sample
What is a revised quotation email sample?
A revised quotation email sample is a document that provides an updated estimate of the costs associated with a product or service. It is usually sent to a client or customer who has previously requested a quotation.
Why do I need to send a revised quotation email sample?
You may need to send a revised quotation email sample if there are changes to the original pricing estimate, such as additional costs or discounts. This will ensure that the customer has the most accurate information before making a purchase decision.
How do I write a revised quotation email sample?
A revised quotation email sample should include the following elements: a brief introduction, a summary of the changes made to the original quotation, the updated pricing information, and a call to action for the customer to take the next steps.
What should I include in the introduction of a revised quotation email sample?
The introduction of a revised quotation email sample should include a friendly greeting, a reference to the original quotation, and an explanation of why the revised estimate is being sent.
How do I summarize the changes made to the original quotation in a revised quotation email sample?
You can summarize the changes made to the original quotation by listing them in bullet points or in a table. Be sure to explain each change clearly and provide any necessary context for the customer.
What should I do if the customer has already accepted the original quotation?
If the customer has already accepted the original quotation and you need to make changes, you should communicate with the customer as soon as possible and explain the reasons for the changes. You may also need to negotiate a new agreement with the customer.
How should I format the pricing information in a revised quotation email sample?
The pricing information in a revised quotation email sample should be clear and easy to read. You may want to use a table or a bullet point list to summarize the costs associated with the product or service.
How do I end a revised quotation email sample?
You should end a revised quotation email sample by thanking the customer for their continued interest in your product or service and providing any necessary contact information. You may also want to include a call to action, such as encouraging the customer to make a purchase or schedule a meeting.
What should I do if the customer has questions or concerns about the revised quotation?
If the customer has questions or concerns about the revised quotation, you should be prepared to address them promptly and professionally. Provide any necessary clarification and be open to negotiating the terms of the agreement.
How important is it to be transparent when revising a quotation?
It is very important to be transparent when revising a quotation. The customer has a right to accurate information and needs to be able to make an informed decision about whether to proceed with the purchase. Failure to be transparent can erode trust and damage the relationship between you and the customer.
Thanks for Sticking with Us!
We hope you found our revised quotation email sample helpful. These emails can be tricky to get right, but we believe with a little bit of practice and some of our tips and tricks, you’ll be a pro in no time. We appreciate your readership and hope you’ll stop by again soon for more helpful articles. Until next time, happy quoting!