One of the most challenging tasks in professional life is resigning from a job. It requires a certain level of courage, good intentions, and tact. Regardless of the reason behind resigning, there is an art to crafting a resignation email that’s informative, professional and doesn’t burn any bridges. As a result, companies view it as a sign of courtesy and respect towards fellow employees. In the United Kingdom, it is not uncommon to send a formal resignation email to depart from a job. If you’re looking for inspiration as to how to approach this task, don’t worry – we’ve got your back! In this article, we will provide you with numerous resignation email sample UK examples, which you can edit as needed. With our help, you’ll be able to depart your company in a manner that’s beneficial for all parties involved.
The Best Structure for Resignation Email Sample UK
Writing a resignation email can be difficult, especially if you are unsure of how to structure it. However, a well-structured resignation email is essential to ensure that your message is clear, concise, and professional. In this article, we will break down the best structure for resignation email sample UK for you to follow.
Header
The header of your resignation email should include your name, title, and the date. This helps to ensure that your employer can identify who sent the message and when it was sent.
Greeting
The first part of your resignation email should be a greeting. This initial greeting should be professional but friendly. Address your employer by their name and thank them for the opportunity to work with them.
Explanation of Resignation
The most important part of your resignation email is the explanation of your resignation. Start by stating that you are resigning and the date of your last day of work. Then, provide an explanation for your resignation. This could include a new job, a change in career, or personal reasons. Keep your explanation brief and focus on the positive aspects of your resignation.
Gratitude
Expressing gratitude in your resignation email is essential to maintain a positive relationship with your employer. Thank them for the opportunities they have provided you with and the experience you have gained while working with them. This helps to ensure a smooth transition during your notice period and leaves a positive impression on your employer.
Closing
The closing of your resignation email should be professional. Sign off with your name and contact information. You may also include your willingness to assist with the transition process.
Overall, a well-structured resignation email is essential for a positive transition and maintaining a positive relationship with your employer. By following this structure, you can ensure that your message is clear, concise, and professional.
7 Sample Resignation Emails in the UK
Resignation Due to Personal Reasons
Dear Manager,
This email serves as my resignation letter from my position as [Job Title] at [Company Name]. It is with a heavy heart that I announce my resignation due to personal reasons. I have thoroughly enjoyed my time at the company, but unfortunately, personal circumstances have arisen that require my immediate attention.
I would like to take this opportunity to express my gratitude for the opportunities and experiences that I have gained over the years with the company. I have learned invaluable skills and have treasured the many memories that I have made here.
Thank you for your understanding in this difficult time. Please let me know how I can assist with the transition process.
Yours sincerely,
[Your Name]
Resignation Due to Career Advancement
Dear Manager,
It is with mixed emotions that I submit my resignation as [Job Title] at [Company Name]. After much reflection and deliberation, I have decided to pursue an opportunity that I believe will advance my career in a meaningful way.
I want to express my deep appreciation for the learning opportunities and support that I have received while working for this company. The experiences gained here have been invaluable, and I will always remember them fondly.
Please let me know how I can assist in ensuring a smooth transition during my remaining time here.
Thank you for everything.
Best regards,
[Your Name]
Resignation Due to Health Reasons
Dear Manager,
I am writing to formally submit my resignation as [Job Title] at [Company Name]. After much consideration, I regretfully have to inform you that I am resigning due to health reasons.
I am grateful for all the opportunities provided by the company and for the support that I have received during my tenure here. However, as I prioritize my health and well-being, I must step away from my responsibilities at the company.
Thank you for your understanding during this difficult time. I will ensure that my transition out of the role is as smooth as possible.
Sincerely,
[Your Name]
Resignation Due to Personal Growth
Dear Manager,
I am sending you this resignation letter to announce my departure from my position as [Job Title] at [Company Name]. It has been an honor to work with the company, and I am grateful for the opportunities that I have been given. However, it is now time for me to take the next step in my personal growth and development.
I am confident that my time at the company has provided me with the skills and knowledge necessary for my future endeavors, and I want to thank you for your support throughout my tenure. I am eager to embrace this new challenge and start a new chapter in my career.
Thank you again for everything and please let me know how I can make the transition process as smooth as possible.
Best regards,
[Your Name]
Resignation Due to Educational Pursuits
Dear Manager,
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name]. After careful consideration, I have made the decision to pursue an academic path that will require my full attention and dedication.
I am grateful for the experiences and opportunities that I have had at the company. They have furthered my professional development and have been instrumental in my growth. I deeply appreciate the support that you and the company have shown me throughout my tenure.
Please let me know how I can assist in ensuring the success of the transition process.
Thank you again for everything.
Sincerely,
[Your Name]
Resignation Due to Relocation
Dear Manager,
The purpose of this email is to inform you of my resignation from my position as [Job Title] at [Company Name]. I have enjoyed my work with the company and appreciate the support and opportunities provided to me during my tenure. However, I regret that I need to resign since I am relocating to another state.
Thank you for the professional growth opportunities and work environment over the years. Please let me know if my assistance is required for the seamless integration of my departure during this transition period.
Thank you again.
Best regards,
[Your Name]
Resignation Due to Conflict with Management
Dear Manager,
I am writing to officially resign my position as [Job Title] at [Company Name]. After careful consideration, I have determined that the position is no longer compatible with the direction and goals of my career.
I regret to inform you that the internal conflict with my supervisor has continuously been problematic, and I find it challenging to work with them in a healthy and productive manner. I believe it is in the company’s best interests and my own career growth to resign from my role in light of these circumstances.
Thank you for the opportunities offered over the years and the support and investment extended to me. Please let me know the next steps required for the transition process.
Yours sincerely,
[Your Name]
Tips for Writing a Resignation Email in the UK
Resigning from a job can be a daunting and nerve-wracking experience, even if you’ve found a new and exciting opportunity. Your resignation email shouldn’t cause any unnecessary stress or tension, for both you and your employer. Here are a few tips for writing a professional, polite, and effective resignation email.
Be clear and concise
It’s important that you make it clear exactly what you’re resigning from, and when. State your last day of work and ensure that there’s no confusion about how much notice you’re giving, especially if it’s less than the standard notice period required by your contract. Also, keep your message short and simple. You don’t need to go into lots of detail about why you’re leaving – a clear statement of your intentions is enough.
Show gratitude and positivity
Thank your employer for the opportunities you’ve had, and the experience you’ve gained working for them. Mention specific colleagues or managers who have been helpful and inclusive, or who have supported you during your time at the company. This will foster a positive and respectful atmosphere, which is particularly important if you’re hoping to use your employer as a reference for a future job.
Offer to help in the transition
If possible, offer to assist with the handover process or provide assistance with any training your replacement may need. This demonstrates your commitment to a smooth transition and can be important in maintaining a positive relationship with your former employer.
Avoid negativity
Avoid negative comments or criticisms, even if you’ve had a tough time in your job or with colleagues. You never know where your paths may cross again, and burning bridges is never a good idea. Instead, focus on the positive aspects of your time working there and your reasons for leaving.
Keep it professional
Finally, remember that this is a professional email – even if you have a friendly relationship with your employer or colleagues. Keep the tone formal and avoid any informal language or abbreviations. Also, make sure to proofread it for spelling, grammatical errors, and tone before sending it to anyone.
By following these tips, you can ensure that your resignation email is professional, polite and respectful, and help maintain a positive relationship with your previous employer. Good luck in your future endeavors!
Resignation Email Sample UK FAQs
What should be the subject line of my resignation email?
Your subject line should clearly state that your email is a resignation letter. Example: Resignation Letter – [Your Name]
When should I send my resignation email?
You should send your resignation email in advance so that your employer has time to start looking for a replacement. Two weeks notice is customary, but you can discuss the timeline with your employer.
What should my resignation email include?
Your resignation email should include a brief statement of resignation, your last day of work, and a thank you to your employer for the opportunity to work there.
What should I avoid mentioning in my resignation email?
You should avoid negative comments about your employer or co-workers. Keep your resignation email professional and positive.
Can I resign over email?
Yes, you can resign over email. However, it is recommended to speak to your employer in person or over the phone before sending your resignation email.
Should I explain why I am resigning in my email?
You can provide a brief explanation if you feel it is necessary, but it is not required. Keep your explanation professional and avoid negative comments.
Should I offer to help with the transition?
Offering to help with the transition is a good gesture, but it is not required. You can mention it in your resignation email if you feel comfortable doing so.
Is it okay to resign during a busy period?
Resigning during a busy period can be challenging for your employer, but it is better to provide the required notice than to stay longer than you can. You can offer to help with the transition if you can.
Do I need to inform my colleagues about my resignation?
You do not have to inform your colleagues about your resignation, but it is recommended to inform them in person or over email before your last day of work.
What if I regret resigning?
If you regret resigning, you should speak to your employer as soon as possible to discuss if they are willing to take you back. However, it is important to remember that they may have already found a replacement or may not be willing to rehire you.
Thanks for reading!
Well folks, that’s all she wrote! I hope this resignation email sample has been helpful to all those looking to gracefully exit their current position. Remember, resigning from a job can be a tough decision, but if it’s the right one for you, then it’s worth doing right. Don’t forget to tailor your email to your specific situation and company, and always remain professional. Thanks for reading and be sure to come back again soon for more helpful tips and tricks!