Are you considering resigning from your job but don’t know where to start? Crafting a resignation email to your manager can be a daunting task, especially if you have never done it before. The good news is, you don’t have to start from scratch. There are many resignation email samples available out there that you can use as a starting point. And the even better news is, you can easily edit these samples to make them your own.
A resignation email to your manager should be professional and courteous, while also being simple and to the point. It’s important to remember that this email will be a record of your resignation, so it’s crucial that it’s worded carefully. But don’t fret, with a little guidance and a good sample, you can confidently resign from your job and move on to your next adventure.
So, if you’re ready to take this important step, keep reading. In this article, we’ll provide you with a resignation email sample to your manager that you can use as inspiration, or even copy and paste. We’ll also give you some tips on how to make your resignation email personalized and effective. With this information, you can resign from your job with grace and professionalism. Let’s dive in!
The Best Structure for a Resignation Email Sample to Manager
Resigning from a job can be a difficult process, whether you’re leaving because of better opportunities or because of personal reasons. When it comes to notifying your manager of your decision to resign, it’s important to do so professionally and tactfully. A well-structured resignation email sample can help you achieve this.
Opening Paragraph
The opening paragraph of your resignation email should be straightforward and concise. You should begin by stating your intention to resign from your current position. Include the date from which you intend to step down, which can be based on the terms of your contract or notice period.
Reason for Resignation
You may choose to include a brief explanation for your resignation in the body of your email. Keep this section short and to the point. Any reasons you give should be honest and diplomatic. For example, if you’ve found a new job, thank your current employer for the opportunities they’ve afforded you but simply state that you’ve been offered a new role which you’ve decided to accept. If you’re leaving due to personal reasons, avoid giving too much detail, but be honest in your explanation.
Thank Management
It’s important to express your thanks and appreciation in your resignation email sample. Thank your manager and colleagues for the experiences you’ve had, making it clear that you’ve valued them. Leave on a positive note by being gracious and polite, even if you’ve had less-than-perfect experiences in your current position. This helps to avoid burning bridges, which could affect your future career prospects, and even lead to good references.
Your Future Plans
If you feel comfortable, you may choose to share some details of your future plans, such as your new job or career path. However, keep in mind that this is not necessary, and that you should not share anything which can compromise your previous employer or future employer privacy wise.
Close Out
In your closing paragraph, reiterate your appreciation for your current employer and their support during your tenure. Include your best wishes for their continued success and perform the necessary handover where applicable. Provide your contact details where necessary and convey your willingness to help with transitional arrangements. Sign off with a professional closing such as ‘Sincerely’ and then sign your name at the bottom of the email.
By following this structure, your resignation email can reflect your thoughtfulness, gratitude, and professionalism. That way, you can exit your employment with grace, without burning bridges.
7 Samples of Resignation Email to Manager for Different Reasons
Resignation Email Sample for Personal Reasons
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position at [Company Name] due to personal reasons. It was a difficult decision, but after much deliberation, I have decided that it is best for me to step down from my role effective immediately.
I am grateful for the opportunities that [Company Name] has offered me, and I would like to thank you and the entire team for your support over the years. I never thought I would have to leave this company, but my personal situation requires me to take this step.
Thank you again for your understanding and support during this challenging time. I will do everything I can to ensure a smooth and seamless transition during my departure.
Best regards,
[Your Name]
Resignation Email Sample for Career Advancement
Dear [Manager’s Name],
It is with mixed emotions that I write to notify you of my resignation as [Position] at [Company Name]. The reason for my resignation is that I have accepted an offer from another company that offers me a great opportunity to further advance my career.
I would like to thank you and the entire team for the wonderful working experience I have had at [Company Name]. It has been a privilege working with such a talented group of people, and I feel honored to have been part of this dynamic team.
My resignation will take effect on [Date], and I will work with you and my colleagues to ensure a seamless transition and transfer of my duties. Again, thank you for everything, and I look forward to keeping in touch.
Sincerely,
[Your Name]
Resignation Email Sample Due to Relocation
Dear [Manager’s Name],
I am writing to inform you of my resignation as [Position] at [Company Name]. My reason for leaving is that I am relocating to another city/state/country to be closer to my family.
Working at [Company Name] has been a wonderful experience, and I am grateful for everything I have learned and accomplished during my time here. I appreciate all the opportunities that have been given to me, and I am proud of the contributions I have made to the company.
Please be assured that I will do everything I can to ensure a smooth and seamless transition during my departure. I will work with you and my colleagues to transfer my duties and responsibilities before my last day of work on [Date].
Thank you again for everything, and I hope we can stay in touch.
Best regards,
[Your Name]
Resignation Email Sample for Health Reasons
Dear [Manager’s Name],
I am sorry to inform you that due to health reasons, I have to resign from my position as [Position] at [Company Name]. This has not been an easy decision for me, but my health needs must come first, and I have been advised by my doctor to focus on my recovery.
I want to express my sincere gratitude for everything that you and the entire team have done to support me during my tenure at [Company Name]. It has been a great honor to work alongside colleagues of such outstanding capacity and integrity, and I have learned a lot from all of you.
I will work with you and my colleagues to ensure a smooth and seamless transition during my departure. I will do everything I can to transfer my duties and projects before my last day of work on [Date].
Thank you again for being such great colleagues and friends, and I hope we can stay in touch.
Best wishes,
[Your Name]
Resignation Email Sample Due to a Better Offer
Dear [Manager’s Name],
I am writing to inform you of my resignation as [Position] at [Company Name]. Although it is difficult to leave a company that has been a second home to me, I have received an offer that I could not resist from another organization.
I have learned a lot during my time at [Company Name], and I am grateful for everything that I have experienced here. The guidance and support that you and the team have provided have been invaluable, and I have grown both personally and professionally because of them.
I will do everything I can to ensure a smooth and seamless transition during my departure. I will work with you and my colleagues to transfer my duties and responsibilities before my last day of work on [Date].
Thank you again for the wonderful opportunity, and I hope to maintain a good relationship with you and the team in the future.
Best regards,
[Your Name]
Resignation Email Sample Due to Burnout
Dear [Manager’s Name],
I am writing to inform you of my resignation as [Position] at [Company Name]. My reason for leaving is that I have been experiencing burnout and mental exhaustion from my work, and I believe that it is best for me to take a break and focus on my well-being.
I appreciate everything that you and the team have done to support me during my tenure at [Company Name]. It has been an honor to work with such a talented group of people, and I have learned a lot from all of you.
I will work with you and my colleagues to ensure a smooth and seamless transition during my departure. I will do everything I can to transfer my duties and responsibilities before my last day of work on [Date].
Thank you again for the opportunity, and I hope we can stay in touch.
Best wishes,
[Your Name]
Resignation Email Sample Due to Workplace Conflict
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Position] at [Company Name]. Unfortunately, due to unresolved workplace conflict that has caused me much stress and emotional distress, I have decided that it is best for me to step down from my role.
Working at [Company Name] has been a great honor for me, and I have appreciated all the opportunities and experiences that I have had during my tenure. It is with deep regret and sadness that I leave the company.
I will do everything I can to ensure a smooth and seamless transition during my departure. I will work with you and my colleagues to transfer my duties and responsibilities before my last day of work on [Date].
Thank you again for the opportunities and experiences that [Company Name] has given me, and I hope we can resolve the workplace conflict to make the company a better place for everyone.
Best regards,
[Your Name]
Tips for Writing an Effective Resignation Email to Your Manager
Resigning from a job can be a nerve-wracking experience, and many people struggle with crafting the perfect resignation email to send to their manager. However, there are several tips you can follow to make the process easier and ensure that your email is well-received. Here are some in-depth tips to help you write an effective resignation email:
- Be professional and concise: Your resignation email should be written in a professional tone and get straight to the point. Start by addressing your manager and letting them know that you are resigning and the date of your last day. Be sure to thank them for the opportunities and experiences you have had while working with them. Keep your email concise and easy to read without rambling on too much about why you are leaving.
- Give sufficient notice: In your resignation email, make sure to give your manager enough notice before your last day. According to standard business practices, two weeks’ notice is considered polite, but this may vary depending on your company policy or the role you are in. Giving sufficient notice allows your manager to find a replacement or make necessary changes before you leave.
- Offer to help with the transition: In your resignation email, offer to help your manager with the transition process. This could include training your replacement, writing documentation, or providing any other resources that will make the process smoother. This shows that you are committed to leaving on good terms and helps your manager feel supported during a potentially difficult time.
- Avoid mentioning negative aspects: While there may be several reasons why you are leaving your job, it is best to avoid mentioning any negative aspects in your resignation email. This includes criticizing your manager, co-workers, or the company in general. Focus on the positive aspects of your time at the company and why you are moving on to the next opportunity.
- Follow up with a conversation: After sending your resignation email, follow up with a conversation to discuss the details of your departure. This could include finalizing any projects, turning over your responsibilities, and discussing any potential references or recommendations. This conversation helps solidify your professional relationship and ensures that you are leaving on good terms.
By following these tips, you can craft an effective resignation email that maintains your professional reputation and helps you leave your job on a positive note. Remember to keep your email professional, concise, and positive, and offer your help with the transition process. Finally, follow up with a conversation to ensure that your departure is as smooth as possible.
FAQs about Resignation Email Sample to Manager
What should I include in my resignation email to my manager?
You should include the date of your resignation, a clear statement of your intention to resign, and a brief explanation of your reason for leaving. Additionally, you can express gratitude and offer assistance with the transitional period.
Should I copy HR on my resignation email?
Generally, yes. It’s courteous to let HR know when a change is happening in the organization, even if they’re already aware. You can CC your HR contact in the resignation email so they are in the loop.
What is the best time to send my resignation email?
It’s best to send the email during business hours and at least 2 weeks before your intended last day of work. This will give your manager and HR ample time to plan and make arrangements for your departure.
Do I need to give a reason for my resignation in the email?
No, it is not mandatory to give a reason. You can simply state that you’re resigning and offer solutions to ensure a smooth transition. However, it is polite to give some sort of reason so your manager knows why you’re leaving and understands your perspective.
Should I mention any grievances or issues in my resignation email?
No, it’s not appropriate to use your resignation email as an outlet to air any grievances or issues you may have had with the organization or management. It’s best to keep it professional and simple.
Can I request a reference in my resignation email?
Yes, you can ask for a reference letter from your manager or HR in the resignation email. It’s recommended to do this towards the end of the email, after expressing gratitude for your time at the company and offering to help with the transition.
What are some things to avoid in my resignation email to my manager?
Avoid using an overly emotional tone, criticizing colleagues or management, or making demands. Keep it polite and professional.
Should I attach any documents to my resignation email?
It depends on the company’s policies. There may be forms or other documents that you need to fill out or sign to officially resign. Check with your HR department or manager to confirm what needs to be included in your resignation email.
What if my manager doesn’t respond to my resignation email?
Give your manager a reasonable amount of time to respond, which could be a few days to a week. If you don’t receive a reply after several follow-ups, you can escalate the issue to HR or other higher-ups in the organization.
How do I make sure my resignation email is taken seriously?
It’s best to keep the tone professional and concise. Include specific dates and clear intentions. Show gratitude for the opportunity and be willing to assist in the transition process. Following these guidelines can help ensure that your resignation is taken seriously and processed smoothly.
Goodbye for now!
We hope this resignation email sample to manager has been helpful for you. Remember to always keep a positive and professional attitude, even when leaving a job or position. Thank you for reading and please visit us again soon for more tips and tricks on workplace communication. Until we meet again, best of luck in your career path!