Do you know how to write a resignation email that leaves a lasting positive impression on your former employer? If not, you’re in the right place. Below, you’ll find resignation email samples that you can use or edit as needed. Saying goodbye to a job can be bittersweet, but it’s important to do it with professionalism and grace. With the resignation email samples we’ve provided, you can craft a message that conveys gratitude, respect, and a commitment to making the transition as smooth as possible. So don’t spend hours staring at a blank screen, trying to figure out what to write. Feel free to use one of our resignation email samples today.
The Best Structure for a Resignation Email Sample
Resigning from a job is never an easy decision. Whether you’re leaving to pursue a new opportunity or simply because it’s time to move on, it’s important to do so in a professional manner. Writing a resignation email can be a tricky task, but with the right structure, you can ensure that your message is clear and respectful.
The first paragraph of your resignation email should be straightforward and to the point. Begin by stating your intention to resign and the date of your last day of work. This information is crucial for your employer to start planning for your departure and for your colleagues to make any necessary adjustments. You can add a brief explanation for your decision to leave, but do so concisely and respectfully.
The second paragraph can be used to express gratitude and appreciation towards your employer and colleagues. This is an opportunity to express your thanks for the opportunities and support provided to you during your time at the company. If you have specific examples of how your colleagues or employer have helped you grow professionally, feel free to include them here.
The third and final paragraph can be used to offer help as you transition out of the organization. This can include details on how to handle your workload during your remaining time, or an offer to help train and onboard your replacement, if possible. This will show your commitment and dedication to the company until your very last day.
Wrap up your resignation email by providing your contact details or offering to discuss your resignation in person. Be sure to include a professional sign-off and leave a positive final impression.
Overall, the best structure for a resignation email sample should be professional, respectful, and straightforward. By following this structure, you can ensure that your resignation is communicated clearly, and that you maintain a positive relationship with your employer and colleagues. Remember, the manner in which you resign can have a lasting impact on your professional reputation, so take the time to get it right.
7 Sample Resignation Emails for Different Reasons
Resignation Email Sample for Personal Reasons
Dear [Manager’s Name],
It is with a heavy heart that I write this email to tender my resignation from my position as [Position] with [Company Name]. The reason for my exit from this job is personal in nature and requires my full attention. I have decided to take some time off to address the challenges that have been weighing me down.
I am immensely grateful for the opportunities that have been afforded to me at [Company Name]. I have learned and grown so much. I will miss the wonderful people I have had the pleasure of working with, and I hope to maintain the relationships we have built over the years.
Thank you again for everything. I am happy to assist in transitioning my work to my replacement. Please let me know what else I can do to ensure a successful handover.
Best regards,
[Your Name]
Resignation Email Sample Due to Relocation
Dear [Manager’s Name],
After much deliberation, I have made the difficult decision to resign from my position as [Position] at [Company Name]. The reason for my resignation is that my family and I are relocating to another state, and I am unable to continue working with the company from a remote location.
I want to express my gratitude for the opportunity that you provided for me at [Company Name]. It has been an honor to work with such a great team. The memories and skills I have developed here will stay with me for the rest of my career.
As I prepare to move, I am committed to helping with the transition process in any way that I can. Please let me know how I can assist in ensuring a smooth handover of my duties to my successor.
Thank you again for your understanding, support, and for being such a fantastic boss.
Sincerely,
[Your Name]
Resignation Email Sample Due to Better Opportunity
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Position] at [Company Name]. The reason for my resignation is that I have received an offer from another company that provides a better opportunity for me to advance my career and achieve my professional goals.
I want to express my deep appreciation for the support, guidance, and opportunities that you have provided me during my time at [Company Name]. I am grateful for the skills and experience that I have gained here, which have prepared me for the next phase of my career.
I will work diligently to ensure a smooth transition of my responsibilities to my successor. I am available to help train and brief them on the projects and tasks that I have been working on.
Thank you once again for the time you have invested in me and for being such a wonderful boss. I wish you and everyone at the company continued success.
Best regards,
[Your Name]
Resignation Email Sample Due to Health Issues
Dear [Manager’s Name],
It is with a heavy heart that I am writing this email to inform you that I am resigning from my position as [Position] at [Company Name]. The reason for my resignation is that I have been diagnosed with a health condition that requires me to take a break from work to focus on my recovery.
I deeply appreciate the trust and support that you have extended to me during my time at the company. I have enjoyed working with everyone, and I will miss the camaraderie and teamwork that we have established.
I am fully committed to facilitating a smooth and seamless transition of the projects I was working on. I am willing to assist my replacement in any way possible.
Thank you again for your understanding, compassion, and for being a great boss. It has been a privilege to work for [Company Name].
Best regards,
[Your Name]
Resignation Email Sample Due to Workplace Culture
Dear [Manager’s Name],
This email serves as my resignation as [Position] with [Company Name]. The reason for my resignation is related to the workplace culture of the organization, which I have found to be unsatisfactory and not aligned with my values.
I cannot express enough gratitude for the learning opportunities that I was granted in my tenure at [Company Name]. I appreciate the support and guidance that I received from you and my colleagues. However, I believe it is time for me to move on from a work environment that doesn’t suit me.
I am committed to ensuring a seamless and swift handover of my duties and any other assistance you might need in transitioning my work. I will fulfill all of my remaining obligations till my last day.
Thank you again for everything. I wish everyone at the company the best in their future endeavors.
Best regards,
[Your Name]
Resignation Email Sample Due to Burnout
Dear [Manager’s Name],
It is with regret that I am writing this email to tender my resignation as [Position] at [Company Name]. The reason for my resignation is that I have been experiencing job burnout, which I have found difficult to manage and overcome.
I want you to know how much I appreciate the support and opportunities that have been given to me at [Company Name]. It has been a pleasure working with you and the team. My time here has shaped me into the professional I am today.
I am willing to commit to the remaining project requirements till the last day of my work with you. I am available to help ease the transition for my successor.
Thank you again for your kind understanding and the opportunity to work with the company. It has been an enriching experience and I hope our paths cross again in the future.
Yours sincerely,
[Your Name]
Resignation Email Sample Due to Furthering Education
Dear [Manager’s Name],
It is with mixed feelings that I am writing this email to tender my resignation from my role as [Position] at [Company Name]. The reason for my resignation is that I have decided to further my education and pursue higher degrees to enhance my skills and career growth.
I want to express my sincere gratitude for the opportunities and mentorship that you have provided me during my tenure with the company. I cherish the skills and experience I have gained through my work here. I have been fortunate to work with such an outstanding team, and I will miss you all.
I am committed to ensuring a smooth handover of my duties to my successor. I am available to offer guidance and support as needed. Please let me know what else I can do to assist you and the team while I am still around.
Thank you again for everything. I appreciate the support, encouragement, and leadership that you have provided me. I shall keep you posted on my progress with my degree.
Sincerely,
[Your Name]
Tips for Writing a Resignation Email
Resigning from a job can be a daunting and emotional experience. However, writing a resignation email can help alleviate some of the stress and ensure that you leave on good terms with your employer. Here are some tips to consider when crafting your resignation email:
- Keep it professional – Your resignation email should be written in a professional tone. Avoid using slang or being overly emotional in your message.
- Provide ample notice – It’s important to give your employer enough time to find a replacement, so be sure to provide at least two weeks’ notice in your resignation email.
- Thank your employer – Take the time to thank your employer for the opportunity to work with them and the experience you gained during your time with the company.
- Be clear and concise – Keep your message simple and to the point. Provide clear details about your last day, and avoid lengthy explanations about why you’re leaving.
- Offer to help with the transition – To leave on a positive note, offer to help with the transition process by training your replacement or documenting your current responsibilities.
By following these tips, you can leave your job with a positive impression on your employer and colleagues. Be sure to send your resignation email to your supervisor and HR representative, and to discuss the details of your departure with them in person, if possible.
Resignation Email Sample FAQs
What is a resignation email?
A resignation email is a written document that an employee sends to their employer, notifying them of their intention to leave the company.
Why should I send a resignation email?
Sending a resignation email is considered a professional and polite way to inform your employer of your departure. It also serves as a written record of your resignation in case of any future misunderstandings or disputes.
What should I include in my resignation email?
Your resignation email should include your intention to leave, the date of your last day of work, a brief explanation of your reason for leaving (optional), and any other relevant information such as your contact details or a thank-you message.
When should I send my resignation email?
You should send your resignation email as soon as you have made the decision to leave the company. Ideally, you should give your employer at least two weeks’ notice before your last day of work.
How do I address my resignation email?
You should address your resignation email to your immediate supervisor or manager. If you are unsure who to address it to, you can ask your HR department for guidance.
Can I resign by email?
Yes, you can resign by email. However, it is usually considered more professional to give your resignation in person or over the phone, and then follow up with a written resignation email as a formality.
Do I need to give a reason for my resignation?
You are not required to give a reason for your resignation. However, if you have a good relationship with your employer, it can be helpful to provide a brief explanation for your departure as a courtesy.
Should I include negative feedback in my resignation email?
No, it is generally not a good idea to include any negative feedback or criticism in your resignation email. It is better to keep the tone positive and professional.
Can I retract my resignation email?
It is possible to retract your resignation email if your employer agrees to it. However, it is important to think carefully before making the decision to resign, and to avoid making impulsive or emotional decisions.
What should I do after sending my resignation email?
After sending your resignation email, you should inform your immediate supervisor or manager in person or over the phone as a courtesy, and make sure that you follow any relevant company procedures for the resignation process.
Thanks for Checking Out This Resignation Email Sample!
I hope you found this article helpful and insightful when it comes to drafting your own resignation email. Remember, leaving a job can be a difficult decision, but with a thoughtful and professional email, you can make the transition as smooth as possible. If you have any other tips or suggestions, I’d love to hear them in the comments! Don’t forget to subscribe to our newsletter so you never miss a new article and come back again soon for more valuable content. Best of luck in your future endeavors!