Have you ever found yourself in a situation where you have to reschedule a job interview? It can be a nerve-racking experience, especially if you’re unsure of how to communicate your need to reschedule to the recruiter or hiring manager. Fortunately, with the reschedule interview email samples that we have gathered, you can put your mind at ease and edit them as necessary to fit your situation.
As Tim Ferriss once said, “Focus on being productive instead of busy.” By having a well-crafted reschedule interview email in your inbox, you can save yourself time, stress, and increase your chances of securing a second interview. So, whether it’s due to unforeseen circumstances or conflicting commitments, make sure to check out our reschedule interview email samples for that extra boost of confidence before hitting that “send” button.
The Perfect Structure for a Reschedule Interview Email
When it comes to scheduling an interview, everything doesn’t always go as planned. An unforeseen circumstance may occur, you might have a sudden personal emergency that demands your immediate attention, or you could simply forget about the interview altogether. Whatever the reason, the key to ensuring that you don’t lose out on your opportunity is to craft a perfect reschedule interview email.
To make an excellent first impression on the hiring manager or recruiter, you need to structure your reschedule interview email in a professional yet friendly tone. The perfect structure for this email should consist of three main parts: a polite opening sentence, a clear explanation of the reason for rescheduling, and alternative dates to reschedule the interview to.
In the opening sentence, remember to apologize and express your appreciation for their understanding of the inconvenience caused by your request for rescheduling. It is essential to get this part right and avoid starting with some generic or vague statement. The opening sentence sets the tone for the rest of the email.
The next part should be a clear explanation of why you need to reschedule the interview. Instead of giving vague reasons, be specific, and to the point. For example, you could say something along the lines of “I recently fell ill and will not be able to attend the interview scheduled for tomorrow.” Being specific with your reasons for rescheduling lets the hiring manager know that you respect their time, and are making the request only after a considerable effort to attend the interview as originally planned.
Lastly, conclude your email by offering alternative dates to reschedule the interview. This step shows that you are proactive and genuinely interested in the job. Remember to keep it brief and straightforward, provide options that are convenient for both of you. By doing so, you are making it easier for them to work with your schedule, and you increase your chances of having them reschedule the interview.
In conclusion, making the perfect reschedule interview email may seem like a small detail, but it can make all the difference in the hiring process. Ensure that you structure your email in a professional and friendly tone, make your reasons for rescheduling clear, and offer alternative dates for the interview. Do these, and you’ll be rescheduling your interview request like a pro in no time.
Rescheduling Job Interview Due to Personal Reasons
Greetings,
I am writing to request for a reschedule of my upcoming job interview at your esteemed organization. Unfortunately, due to some personal reasons, I won’t be able to attend the interview as per the previously scheduled date. I want to apologize for the inconvenience this might have caused, and I humbly request for a chance to reschedule.
Since my family requires my immediate attention, I cannot afford to leave them unattended. Hence, I would like to request you to please consider rescheduling my interview at your earliest convenience.
Thank you for understanding my situation. I am eagerly looking forward to hearing from you soon and getting a chance to attend the interview.
Best regards,
[Your Name]
Rescheduling Job Interview Due to Health Reasons
Greetings,
Thank you for giving me an opportunity to interview for the [job position] at [company name]. However, I am sorry to inform you that I am unable to attend the scheduled interview on [date] due to some health concerns.
I am under medical supervision and advised complete bed rest, which hinders my ability to attend the interview. Therefore, I kindly request you to reschedule the interview at your earliest convenience to work around my medical needs.
Thank you for understanding my situation. I am eagerly looking forward to hearing from you soon and getting a chance to attend the interview.
Best regards,
[Your Name]
Rescheduling Job Interview Due to Weather Conditions
Greetings,
I am writing this message to request a reschedule of my interview for the position of [job position] scheduled on [date] at your company. Unfortunately, due to the weather conditions, I won’t be able to attend the interview as planned.
The current weather forecast reports that [mention the specific weather condition e.g., heavy snowfall, a storm, etc.] for the day of the interview. For safety concerns, I decided to cancel my travel arrangements to avoid any potential risks. Hence, I request you to please reschedule the interview at your earliest convenience.
Thank you for understanding my situation. I am eagerly looking forward to hearing from you soon and getting a chance to attend the interview.
Best regards,
[Your Name]
Rescheduling Job Interview Due to Conflicting Schedule
Greetings,
Thank you so much for the opportunity to interview for the position of [job position]. However, I won’t be able to attend the scheduled interview on [date] due to a conflicting schedule with another important task that cannot be rescheduled.
I humbly request that you allow me to reschedule the interview to a later date or a more suitable time where I can give my undivided attention to the interview. I am available for an interview anytime next week and anytime that suits your schedule.
Thank you for your kind understanding and I look forward to hearing from you soon.
Best regards,
[Your Name]
Rescheduling Job Interview Due to Personal Emergency
Greetings,
I write to request a reschedule of my upcoming job interview for the position of [job position] set for [date] due to a personal emergency that requires my urgent attention. I apologize for any inconvenience this may cause and I appreciate your understanding of my situation.
The situation requires my urgent and undivided attention, making it impossible for me to attend the interview as scheduled. I humbly request that you consider rescheduling my interview to a more convenient time
Thank you for your time and understanding. I look forward to hearing from you soon.
Best regards,
[Your Name]
Rescheduling Job Interview Due to Technical Difficulties
Greetings,
Thank you for inviting me to an interview for the position of [job position] at your organization. Unfortunately, due to some unforeseen technical difficulties, I am unable to attend the interview scheduled for [date].
It has come to my attention that my device has developed technical difficulties preventing me from attending the interview as scheduled. I am actively working on remedying the situation, and I kindly request that my interview be rescheduled to a later date when I’ve resolved the situation with my device.
Thank you for understanding. I hope you find it convenient to reschedule my interview for a later date, and I look forward to hearing from you soon.
Best regards,
[Your Name]
Rescheduling Job Interview Due to Unavoidable Circumstances
Greetings,
I am writing to request a reschedule of my upcoming job interview for the position of [job position] scheduled on [date]. Due to unforeseeable circumstances, I won’t be able to attend the interview as per the initially agreed date.
The situation beyond my control requires me to travel out of the state, making it impossible for me to attend the interview. I apologize for any inconvenience this may cause, and I kindly request that you consider rescheduling my interview for a more convenient date in the future.
Thank you for your understanding. I look forward to hearing from you soon.
Best regards,
[Your Name]
Rescheduling an Interview: Tips and Sample Emails
Job interviews are a crucial part of the hiring process, but sometimes life happens, and we may need to reschedule an interview. If you find yourself in this situation, here are some tips and a sample email to help you reschedule your interview successfully.
1. Be timely with your request
If you need to reschedule your interview, it’s essential to do so as soon as possible. You don’t want to keep the interviewer waiting or have them think you’re not serious about the job. Sending an email as soon as you realize you’ll need to reschedule can help you avoid any potential scheduling conflicts and allows the interviewer to adjust their plans accordingly.
2. Keep it short and simple
Your email requesting to reschedule an interview should be clear and concise. Make sure to get straight to the point, and keep the email brief. Avoid being overly apologetic and giving too much unnecessary detail about why you need to reschedule. Your email should be polite, professional, and to the point.
3. Offer alternative dates and times
When you request to reschedule an interview, make sure to suggest alternative dates and times that work for you. Giving the interviewer options that suit your schedule can make it easier to find a time that works for everyone.
4. Express gratitude
Even though you’re rescheduling an interview, make sure to express your gratitude for the opportunity to interview for the position. Thank the interviewer for their understanding and flexibility, and express your continued interest in the job.
Here’s a sample email for rescheduling an interview:
Subject: Request to Reschedule Interview
Dear [Interviewer’s name],
I hope this email finds you well. Unfortunately, I will not be able to make our scheduled interview for the [position] on [date/time] due to [insert reason for rescheduling]. I apologize for any inconvenience caused.
Would it be possible to reschedule our interview to a new date and time? I am available [insert potential dates/times that work for you].
Thank you again for considering me for the [position], and I appreciate your understanding in this matter.
Best regards,
[Your name]
Overall, rescheduling an interview can be a stressful experience, but by following these tips and sending a clear and concise email, you can handle the situation professionally and with ease.
FAQs on Rescheduling Interview Email Samples
What should be the subject line of the email?
The subject line should clearly convey the purpose of the email, such as “Request to Reschedule Interview” or “Interview Rescheduling Request”.
How far in advance should I inform the interviewer for rescheduling?
It is best to inform the interviewer at least 24-48 hours in advance so that they have sufficient time to make necessary arrangements.
What should I include in the email requesting to reschedule?
The email should include a brief explanation for the reason for rescheduling, a new suggested date and time for the interview, and an apology for any inconvenience caused.
How should I apologize for the inconvenience caused?
You can express your regret and apologize for any inconvenience caused by the rescheduling. You can use phrases like “I apologize for any inconvenience caused”, “I am sorry for any inconvenience this may cause”, or “Please accept my sincere apologies for any inconvenience caused”.
How do I highlight my interest in the position while requesting to reschedule?
You can express your continued interest in the position and the company by thanking them for their patience and understanding and reiterating your keenness to attend the interview and explore the opportunity.
What if I am unable to suggest a new date and time for the interview?
You can express your willingness to accommodate their schedule and request their availability for a feasible date and time for the interview.
How do I address the interviewer in the email?
You should address the interviewer by their name, title, and organization. Using “Dear Mr./Ms. [Name]” or “Dear Hiring Manager” is suitable.
Should I mention the reason for rescheduling?
You can briefly mention the reason for rescheduling, such as an unavoidable personal commitment, an urgent family matter, or a medical emergency. However, it is best to keep the reason professional and concise.
What if I need to reschedule multiple times?
If you need to reschedule multiple times, it is best to communicate with the interviewer directly and explain the circumstances that are leading to the need for multiple rescheduling requests. Make sure to express your sincere appreciation for their patience and flexibility.
How do I end the email requesting to reschedule?
You should conclude the email by thanking the interviewer for their understanding and cooperation and expressing your readiness to attend the interview at the rescheduled date and time.
Until next time!
Thanks for taking the time to read through this reschedule interview email sample. We hope that it has been helpful for you in preparing to reach out to potential employers. Remember, rescheduling happens all the time and it’s better to communicate honestly and professionally than to leave anyone hanging. So go ahead, hit that send button with confidence! Stay tuned for more helpful tips and tricks in the future. Thanks for visiting and come back soon!