Greetings!
Have you ever sent a quotation to a potential client, only to hear crickets in response? Or maybe you received an inquiry for your services, but forgot to follow up with a quotation? It’s a common predicament, but one that can easily be remedied with a simple reminder email.
That’s why I’ve put together a collection of reminder email samples for quotations that you can use to gently nudge your clients and keep the conversation going. Whether you’re a freelancer, small business owner, or salesperson, these templates can help you follow up without coming across as pushy or desperate.
You’ll find examples for different scenarios, such as following up after a phone call or meeting, reminding a client of an expiring offer, or simply checking in after a period of silence. And the best part is, you can easily edit them to fit your tone and style.
So why let a potential sale slip away when a friendly reminder could be all it takes to seal the deal? Take a look at these reminder email samples for quotations and start closing more deals today.
The Best Structure for Reminder Email Sample for Quotation
When it comes to sending a reminder email sample for a quotation, getting the structure right is crucial. The right structure can help ensure that the recipient of the email understands the purpose of the email and takes the required action. In this article, we will discuss the best structure for a reminder email sample for a quotation.
The first paragraph should begin with a courteous greeting. This sets the tone for the rest of the email and will help the recipient feel appreciated and valued. The next sentence should briefly introduce the purpose of the email, which is to remind the recipient about the outstanding quotation request. The body of the email should then provide more detail about the quotation request and any relevant information that the recipient needs to know.
The second paragraph should focus on why the recipient needs to take action urgently. Here, you can discuss the potential benefits of the services or products that are outlined in the quotation. You can also highlight the potential negative consequences of delaying the decision, such as losing out on a great deal or missing an opportunity. Use persuasive language to motivate the recipient to act in their best interest.
The third and final paragraph should be a call to action. Here, you should clearly and succinctly outline what the recipient needs to do next. For example, you can ask them to provide feedback on the quotation, make a decision and send a response, or confirm that they have received the quotation. You should also provide any contact details or links that will help the recipient take action.
When closing the email, use a courteous and polite tone to thank the recipient for their time and consideration. Sign off with a friendly and professional message, such as “Best Regards”.
In summary, the best structure for a reminder email sample for a quotation includes a cordial greeting, a brief introduction, a detailed discussion of the quotation and why action is needed rapidly, and a call to action with contact details. By following this structure, you can increase the chances of receiving a reply and closing the deal.
Reminder Email Samples for Quotation
Reminder to Request Quotation
Dear [Recipient],
I hope this email finds you well. I am writing to follow up on the quotation request we submitted on [date], regarding [product/service]. We are really interested in partnering with your company and believe that your competitive pricing could help us grow our business.
However, we haven’t received any response from you yet. Please let us know if there is any additional information you need or if you require further clarification from us. As we have a timeline to stick to, we would appreciate it if we could receive your quotation soon.
Thank you for your time and consideration. We look forward to receiving your quotation.
Best regards,
[Your Name]
Reminder to Submit Quotation
Dear [Recipient],
I hope this email finds you well. I am writing to kindly remind you about the quotation you promised to submit to us on [date], regarding [product/service]. We appreciate your interest in partnering with us and are looking forward to receiving your quotation soon.
However, we haven’t received your quotation yet, and our timeline is getting tighter. If there is anything we can do to help you meet the deadline, please let us know. We believe that your company could be a great partner for us and are eager to move forward with you.
Thank you for your attention to this matter. We look forward to receiving your quotation.
Best regards,
[Your Name]
Reminder of Overdue Quotation
Dear [Recipient],
I hope this email finds you well. I am writing to follow up on the quotation you were supposed to provide us with on [date], regarding [product/service]. Unfortunately, we still haven’t received your quotation, and our timeline is getting tighter.
We understand that you might be busy with other commitments, but we would really appreciate it if you could prioritize our request. We believe that your company could offer us an excellent solution to our needs and are eager to move forward with you.
Please let us know if there are any issues or challenges that are causing the delay. It would help us to understand how we can support you in this process.
Thank you for your attention to this matter. We look forward to receiving your quotation soon.
Best regards,
[Your Name]
Reminder of Payment Quotation
Dear [Recipient],
I hope this email finds you well. I am writing to remind you about the payment quotation that we requested from you on [date], regarding [product/service]. We appreciate your work and the effort you put into creating a detailed quote for us.
However, we still haven’t received the information we need to proceed with payment, including the payment method and the deadline. As we need this information to avoid any delays, we kindly request you to provide us with the necessary information as soon as possible.
Please let us know if you require any additional information or have any questions regarding payment. We are happy to discuss it further and find a mutually beneficial solution.
Thank you for your attention to this matter. We look forward to hearing back from you soon.
Best regards,
[Your Name]
Reminder of Correction Quotation
Dear [Recipient],
I hope this email finds you well. I am writing to follow up on the quotation you provided us on [date], regarding [product/service]. We appreciate the effort you put into creating a detailed quote for us and the competitiveness of your pricing.
However, upon reviewing the quotation, we noticed a few mistakes that need to be corrected, specifically [detail the mistakes]. We kindly request that you review the quotation and provide us with the corrected version as soon as possible, so that we can move forward with the agreement.
Please let us know if you require any additional information or clarification regarding the corrections. We are happy to provide you with the necessary details.
Thank you for your attention to this matter. We look forward to hearing back from you soon.
Best regards,
[Your Name]
Reminder of Follow-up Quotation
Dear [Recipient],
I hope this email finds you well. I am writing to check if you have had the chance to review the quotation we submitted to you on [date], regarding [product/service]. We believe that your company could provide us with an excellent solution to our needs, and we are very interested in hearing back from you.
If you have any questions or require any additional information, please do not hesitate to contact us. We are always available to provide you with the necessary support.
Thank you for your attention to this matter. We look forward to hearing back from you soon.
Best regards,
[Your Name]
Reminder of Re-negotiation Quotation
Dear [Recipient],
I hope this email finds you well. I am writing to request a re-negotiation of the quotation that we received from you on [date], regarding [product/service]. While we appreciate the detailed quotation and the competitiveness of your pricing, we believe that some adjustments need to be made for us to move forward with the agreement.
We kindly request that you review the quotation and come up with an updated version that better aligns with our needs. We would like to work with you and believe that your company could provide us with an excellent solution, but we need to ensure that the pricing is right for us.
Please let us know if you require any additional information or have any questions regarding the re-negotiation. We are happy to discuss it further and find a mutually beneficial solution.
Thank you for your attention to this matter. We look forward to hearing back from you soon.
Best regards,
[Your Name]
Tips for Writing Effective Reminder Emails for Quotations
When sending reminder emails for quotation, it’s important to keep in mind that your goal is to elicit a response from the recipient. Whether you’re following up with a potential client, supplier, or partner, here are some tips to help you craft a reminder email that gets results:
1. Be polite but assertive. It’s important to strike the right tone in your reminder email. You want to be courteous and respectful, but you also need to be assertive enough to get the recipient’s attention. Use phrases like “gentle reminder” or “just checking in” to convey your message without coming across as pushy.
2. Clearly state your purpose. Make it clear from the outset what the purpose of your email is. If you’re following up on a quotation request, state that upfront, along with any specific details you need the recipient to provide. This will help the recipient understand why you’re contacting them and what you need from them.
3. Provide a deadline. Giving a specific deadline for the recipient to respond can be helpful in getting a faster response. Be sure to include a clear and reasonable deadline in your email, and follow up promptly if the deadline passes without a response.
4. Consider the recipient’s perspective. Try to put yourself in the recipient’s shoes and think about what may be causing them to delay in responding to your email. Is there additional information they need? Are they overwhelmed with other tasks? Address any potential obstacles in your email to help facilitate a response.
5. Include a call to action. In your reminder email, make it clear what you want the recipient to do next. Provide a specific call to action, such as “please reply with your updated quote,” or “let me know if you have any questions about our proposal.” This will help guide the recipient to the next step.
6. Personalize your email. Personalizing your email can help make it more effective. Use the recipient’s name and any other relevant information to make the email feel tailored to their needs. This can help increase engagement and response rates.
By following these tips, you can improve the effectiveness of your reminder emails for quotations and increase the likelihood of getting a timely response from the recipient.
Reminder Email Sample for Quotation FAQs
What is a reminder email for a quotation?
A reminder email for a quotation is a message that is sent to a client to remind them about a submitted quotation that is still awaiting response.
Why is a reminder email for a quotation important?
A reminder email for a quotation is important as it ensures that a client does not forget about the quotation and helps to prompt them to provide feedback. It also shows that the sender is committed to following up and displays professionalism.
When should a reminder email for a quotation be sent?
A reminder email for a quotation should be sent after a reasonable period of time has elapsed since submitting the quotation. Typically, this is one to two weeks.
What should be included in a reminder email for a quotation?
A reminder email for a quotation should include a polite message reminding the client about the quotation, details of the work or services proposed and the date it was submitted, and a call to action to prompt the client to respond.
Can a reminder email for a quotation be personalized?
Yes, a reminder email for a quotation can be personalized to include details specific to the client and their requirements. This helps to establish a closer relationship with the client and show them that their business is valued.
How many reminder emails for a quotation can be sent?
1-2 reminder emails for a quotation can be sent. After that, it is recommended to try a different communication method, such as a phone call, to follow up.
What is the best tone to use in a reminder email for a quotation?
The best tone to use in a reminder email for a quotation is a polite, professional and friendly tone. It is important to strike a balance between being assertive and being pushy, so as not to irritate the client.
How long should a reminder email for a quotation be?
A reminder email for a quotation should be concise, direct and to the point. Ideally, it should be no longer than a few paragraphs or around 200 words.
What should the subject line of a reminder email for a quotation be?
The subject line of a reminder email for a quotation should be clear and concise, such as ‘Reminder: Quotation Request’ or ‘Follow-Up: Proposal for [Client Name]’
Is it appropriate to offer incentives in a reminder email for a quotation?
It can be appropriate to offer incentives, such as discounts or additional services, in a reminder email for a quotation. However, it is important to ensure that any incentives are relevant to the client and do not go against company policy.
Final Words
Well, that’s all for now folks. We hope that our reminder email sample for quotation has given you some useful insights for your own quoting processes. Remember, it’s always good to send a gentle nudge to your potential clients to ensure they don’t forget about your proposal. We appreciate you taking the time to read this article, and if you’re ever in need of more helpful tips and tricks, be sure to come back for more. Thanks again, and happy quoting!