Are you tired of endlessly scrolling through job postings, hoping to find the perfect position that fits your unique skill set and experience? Look no further than a referral email to HR.
Referral emails are a powerful tool that have been gaining popularity in the job search process. Sending a referral email to HR can increase your chances of landing a job by up to 40%. And the best part? You don’t even need to know someone within the company to send one.
But what is a referral email, and how do you write one? Fear not, because we’ve got you covered. We’ve included a sample referral email to HR that you can use as a template to craft your own personalized email. And if you’re feeling stuck, don’t worry; you can edit the sample to fit your specific needs.
So what are you waiting for? Take the first step in securing your dream job by sending a referral email to the HR department. Thanks to this handy tool, you could be one step closer to launching your career in the perfect position.
The Ultimate Structure for a Referral Email to HR
When it comes to landing your dream job, referrals are invaluable. Research shows that referred candidates are 5 times more likely to be hired than those who apply through traditional channels. A referral from a current employee can give you a leg up in the hiring process, but getting the referral is just the first step. You need to make sure that your referral email to HR is engaging, professional, and easy to read.
Here is a structure that will help you write a winning referral email:
Subject Line
The subject line is the first thing the HR team will see. Make it clear and concise. It should include your name, the position you are applying for, and the name of the person who referred you. Here’s an example: “Referral for Marketing Manager position – John Doe referred me.”
Opening Paragraph
The first paragraph should introduce yourself and explain how you know the person who referred you. Keep it brief and to the point. Mention any relevant experience or qualifications you have that make you a good fit for the position. For example: “My name is Jane Smith, and I am excited to apply for the Marketing Manager position at XYZ Company. I am a marketing professional with 5 years of experience in the tech industry. John Doe, a current employee at XYZ, referred me to this position.”
Body Paragraphs
In the body paragraphs, you should provide additional information about your qualifications and highlight your achievements. Use specific examples to illustrate your skills and accomplishments. This is your chance to showcase why you are the best candidate for the job. For example: “In my current role, I increased website traffic by 25% through a targeted email marketing campaign. I am confident that I can bring the same level of success to XYZ.”
Closing Paragraph
The closing paragraph should thank the HR team for considering your application and reiterate your interest in the position. Let them know that you are available for an interview and provide your contact information. For example: “Thank you for considering my application for the Marketing Manager position at XYZ. I am excited about the opportunity to bring my skills and experience to your team. If you have any questions or would like to schedule an interview, please don’t hesitate to contact me at 555-555-5555.”
With this structure, you can write a referral email that will impress HR and increase your chances of getting hired. Remember to keep your email professional, concise, and easy to read. Good luck!
Referral Email Samples to HR
Referral for a highly skilled candidate
Dear HR Team,
I am excited to recommend [Candidate Name] for the [Job Position] role at [Company Name]. Having worked with [Candidate Name] for [time period], I have witnessed their exceptional skills in [skill/competency]. Their ability to [specific example] resulted in [outcome].
I highly recommend [Candidate Name] for this role and believe they would contribute significantly to the team. Thank you for considering my recommendation.
Best regards,
[Your Name]
Referral for a candidate with excellent work ethic
Dear HR Manager,
It gives me great pleasure to recommend [Candidate Name] for the position of [Job Position] at [Company Name]. I have had the pleasure of working with [Candidate Name] for [time period], and I can attest to their excellent work ethic. They are always willing to go above and beyond to ensure [specific example].
[Candidate Name] is highly reliable and possess excellent communication skills. Their positive attitude and willingness to learn make them a valuable addition to any team. I highly recommend [Candidate Name] for this role, and I am confident they will excel in their role.
Best,
[Your Name]
Referral for a candidate with extensive experience
Dear HR Director,
I am writing to recommend [Candidate Name] for the position of [Job Position] at [Company Name]. I have known [Candidate Name] for [number of years], and their experience in [specific skill/experience] is extensive. Their experience has allowed them to [specific example of accomplishment].
[Candidate Name] is highly skilled and knowledgeable in their field. They are a team player with excellent communication skills, and they would be an asset to any organization. I strongly recommend [Candidate Name] for your consideration.
Sincerely,
[Your Name]
Referral for a candidate with excellent leadership skills
Dear HR Team,
I am writing to recommend [Candidate Name] for the position of [Job Position] at [Company Name]. I have had the pleasure of working with [Candidate Name] for [time period], and their leadership skills are impressive. They have [specific example of accomplishment as a leader].
[Candidate Name] possesses excellent communication skills and a strong work ethic; they are highly committed to their work. They are proactive in identifying challenges and coming up with creative solutions. I strongly recommend [Candidate Name] for the [Job Position] role.
Sincerely,
[Your Name]
Referral for a candidate with a positive attitude
Dear HR Manager,
I am excited to recommend [Candidate Name] for the position of [Job Position] at [Company Name]. I have worked with [Candidate Name] for [time period], and their positive attitude is infectious. They are always willing to go the extra mile to ensure their work is done to the best of their abilities.
[Candidate Name] is a team player with excellent communication skills. They take feedback constructively and use it to improve their work. I highly recommend [Candidate Name] for the [Job Position] role.
Best,
[Your Name]
Referral for a candidate with excellent interpersonal skills
Dear Hiring Manager,
I am writing to recommend [Candidate Name] for the position of [Job Position] at [Company Name]. I have worked with [Candidate Name] for [time period], and I am impressed by their excellent interpersonal skills. They can communicate effectively with people at all levels of the organization.
[Candidate Name] demonstrated their ability to [specific example]. They approach challenges with a positive attitude and are always willing to lend a hand. They are highly reliable and have a strong work ethic. I highly recommend [Candidate Name] for this role.
Sincerely,
[Your Name]
Referral for a candidate with exceptional problem-solving skills
Dear HR Director,
I am excited to recommend [Candidate Name] for the position of [Job Position] at [Company Name]. Having worked with [Candidate Name] for [time period], I have witnessed their exceptional problem-solving skills in action. They have the ability to [specific example of accomplishment].
[Candidate Name] is highly detail-oriented and possesses excellent analytical skills. They are proactive in identifying problems and coming up with solutions to mitigate them. I highly recommend [Candidate Name] for this role, and I am confident they will excel in their position.
Best,
[Your Name]
Insider Tips for Writing a Referral Email to HR
Having a referral can be a great way to get your foot in the door when applying for a job. Not only does it give you an inside connection, but it also shows that someone already in the company trusts and recommends you. However, when it comes to reaching out to HR, it’s important to do so in a professional and effective manner. To help you out, here are some insider tips for writing a referral email to HR:
1. Personalize your email. Start by addressing the HR representative by name and include the name of your referral in the subject line, so they know the email is related to a referral. This will help you stand out from the many generic emails that HR representatives receive.
2. Highlight your connection. In the beginning of your email, explain who referred you and your relationship to them. This will establish the credibility of your referral and show that you have a connection within the company.
3. Keep it concise. HR representatives receive countless emails every day, so it’s important to keep your email brief and to the point. State your interest in the position and briefly summarize your qualifications and experience that make you a good fit for the role.
4. Thank them for their time. End your email by expressing your gratitude for the HR representative’s time and consideration. This shows that you appreciate their effort and effort is worth your attention.
5. Include your contact information. Make sure to provide your email address and phone number so that HR can easily contact you if they have any follow-up questions or want to set up an interview.
By following these insider tips, you can write a compelling referral email that will help you stand out to HR and increase your chances of securing your dream job.
Referral Email Sample FAQs
What is a referral email sample to HR?
A referral email sample to HR is a template that is used to refer a candidate to a company’s HR department. The sample includes the necessary information that HR needs to review the referred candidate’s qualifications and experience.
What should be included in a referral email sample to HR?
A referral email sample to HR should include the candidate’s name, job title, qualifications, experience, and a brief summary of why they would be a good fit for the position.
How can I write a successful referral email to HR?
To write a successful referral email to HR, make sure to highlight the candidate’s relevant skills and experience, and include any relevant accomplishments. It’s also important to personalize the message and explain how you know the candidate.
What is the purpose of a referral email to HR?
The purpose of a referral email to HR is to recommend a candidate that you believe would be a good fit for the position. Referral emails can help companies find talented workers that they may have missed otherwise.
Can anyone send a referral email to HR?
Most companies allow employees or people who know the company and its hiring process to send referral emails to HR. Check with the company’s HR department to see what their policies are.
Do referral emails to HR help candidates get the job?
Referral emails to HR can increase a candidate’s chances of getting the job, but it’s ultimately up to the company’s hiring process to decide if they will hire the candidate.
How can I follow up on a referral email to HR?
You can follow up on a referral email to HR by checking in with the HR department after a few days or a week to see if they received the email. Be respectful of their time and don’t follow up too frequently.
Is it appropriate to include a referral bonus in a referral email to HR?
It depends on the company’s policies and the nature of the position. Some companies offer referral bonuses for certain positions, so it’s worth checking if this is the case before including it in the email.
What should I do if I don’t receive a response to my referral email to HR?
If you don’t receive a response to your referral email to HR after a few days or a week, check in with the HR department to see if they received the email. If they did receive it and haven’t responded, they may simply be busy or haven’t had a chance to review the candidate yet.
Can I refer myself for a position in a referral email to HR?
It depends on the company’s policies. Some companies allow employees to refer themselves for positions, while others may not. Check with the HR department to see what their policies are.
Happy Referring!
And there you have it, a referral email sample that’s simple, direct to the point, but no less impactful. We hope that this guide has been helpful and that you’ll be able to successfully refer your friends or colleagues to HR. Remember, referrals are a great way to show support and recognition for your peers, so let’s keep sharing the love! Thank you for reading and feel free to come back for more articles in the future.