Are you struggling to write an impressive recommendation letter email for your colleague or friend? Worry no more as we have got you covered! In this article, we will provide you with a recommendation letter email sample that you can edit and customize as per your preferences.
Whether you are an employer, academic, or personal contact, being asked to provide a recommendation letter can be a daunting task. The recommendation letter serves as a crucial component in giving positive feedback on someone’s professional or academic achievements. However, crafting the right wording and tone can be overwhelming.
But fear not, as we have done the hard work for you. Our recommendation letter email sample offers a reliable template that you can use to draft your own letter. You can also edit it based on the specific requirements and details of the recipient.
So, without further ado, let’s dive into the recommendation letter email sample that can help you provide an excellent letter of recommendation for anyone.
The Best Structure for a Recommendation Letter Email Sample
As someone who has written and received countless recommendation letters, I believe that the structure of the letter can play a big role in its effectiveness. In this article, I will outline the best structure for a recommendation letter email sample, using the principles of Tim Ferriss’ writing style.
The first paragraph of your recommendation letter email should introduce yourself and your relationship to the person you are recommending. This should be a brief but powerful statement that establishes your credibility as a reference. You can also include a sentence or two about the purpose of the email, such as why you are recommending this person and what qualities they possess that would make them a good fit for the position they are applying for.
The second paragraph should be the heart of the letter. This is where you will provide specific examples of the person’s skills, accomplishments, and character. Make sure to be specific and avoid clichés, such as saying the person is “hard-working” or “a team player.” Instead, give concrete examples of times when the person went above and beyond in their work, showed creativity and innovation, or demonstrated leadership skills. These examples should be relevant to the position the person is applying for.
The third paragraph should sum up your recommendation and restate your endorsement of the person. This is also a good place to include a final thought or reflection on the person’s potential contribution to the company or organization they are applying to. Keep it brief and focused on the person’s strengths and potential.
The final paragraph should provide any necessary contact information and thank the recipient for their time and consideration. Make it clear that you are available for further discussion or clarification if needed.
In conclusion, a well-structured recommendation letter email sample is crucial for conveying the qualities and strengths of the person you are recommending. Following the principles of Tim Ferriss’ writing style, you can create a powerful and effective letter that will help your reference stand out among the competition.
7 Sample Recommendation Letter Email Samples for Different Reasons
Recommendation Letter for a Former Colleague Seeking a New Job Opportunity
Dear [Recipient],
It is my pleasure to recommend [Former Colleague] for any position that she may be applying for in your esteemed organization. During her tenure at [Previous Company], she was an esteemed colleague who demonstrated exceptional skills in [specific skillset], which made her an indispensable asset to our department.
[Former Colleague] has a unique ability to work collaboratively with colleagues, and her excellent communication skills are the reason she always meets her goals. She always takes initiatives, and her work ethic is inspirational.
I highly recommend [Former Colleague] without any reservation, and I am confident that she will be a valuable asset to your team.
Best regards,
[Your Name]
Recommendation Letter for a Former Employee Applying for Grad School
Dear [Recipient],
I am writing to wholeheartedly recommend [Former Employee] for admission to [Name of Grad School].
During his time at [Previous Company], where he worked diligently under my supervision, [Former Employee] distinguished himself as one of our most talented and dedicated employees. His work ethic and commitment to high-quality performance were most impressive; he always went above and beyond to ensure that projects were completed efficiently and effectively.
[Former Employee] is an exceptional problem-solver, a creative thinker, and an excellent team player. He continually impressed me with his ability to work independently, while still collaborating efficiently with a range of team members.
[Former Employee] would be an asset to any graduate program, and I highly recommend him for admission. I’m confident that he will make significant contributions and excel in your program’s rigorous academic environment.
Best regards,
[Your Name]
Recommendation Letter for an Intern Seeking Employment
Dear [Recipient],
It is my absolute pleasure to recommend [Intern] for any employment opportunity that he may be applying for. During his [Length of Internship] internship with our company, [Intern] proved himself to be a highly intelligent, driven, and enthusiastic team member.
[Intern] was proactive in taking on new responsibilities and showed an incredible initiative in finding meaningful work. He has a good understanding of the industry and showed a willingness to learn and grow both personally and professionally throughout his internship.
Throughout [Intern]’s time working with us, he developed exceptional problem-solving skills, and he has proven to be an effective communicator and collaborator. He has a tireless work ethic and consistently strives to exceed expectations.
I am confident that [Intern] will make an outstanding addition to any team, and I give him my highest commendation without hesitation.
Best regards,
[Your Name]
Recommendation Letter for a Student Applying for a Scholarship
Dear [Recipient],
I am delighted to recommend [Student] for any scholarship opportunities that may be available. During [his/her] time at [Name of University or School], [Student] impressed me with [his/her] intellectual curiosity, academic performance, and passion for learning.
As [his/her] professor, I have had the privilege of working closely with [Student] in my class, where I had the opportunity to observe firsthand [his/her] exceptional ability to engage with new ideas and to apply [his/her] learning to unique problems and situations. [Student] is an independent thinker and works exceptionally well in a team environment, demonstrated by [his/her] consistent record of collaboration with fellow students on group projects.
I am confident that [Student] possesses the necessary traits to excel academically, and I therefore give my highest endorsement for any scholarship or future opportunities that may come [his/her] way. I have no doubt that [Student] will continue to shine and make valuable contributions to the academic community.
Warm regards,
[Your Name]
Recommendation Letter for a Contractor Seeking New Business Opportunities
Dear [Recipient],
I am writing this recommendation for [Contractor’s Name], whose services I have had the pleasure of working with over the last six months. [Contractor’s Name] is an experienced and reliable [profession] and has been an asset to our company in a number of key areas and projects.
[Contractor’s Name] is dedicated to delivering high-quality work that is both efficient and cost-effective, and has a track record of exceeding expectations, especially under tight deadlines. [He/She] is proactive and innovative in finding solutions to complex problems and is skilled at communicating technical concepts to non-expert stakeholders in clear, concise, and jargon-free language.
I highly recommend [Contractor’s Name] for any business opportunity requiring someone who is capable, results-oriented, and proactive. It has been a pleasure working with [him/her], and I believe that [he/she] would be a valuable addition to any team or project.
Best regards,
[Your Name]
Recommendation Letter for a Supplier Seeking New Business Opportunities
Dear [Recipient],
I am writing to wholeheartedly recommend [Supplier] for any new business opportunities that your company may be seeking. Our company has had the pleasure of engaging with [Supplier’s Name] for numerous projects, and each time, [he/she] has exceeded our expectations.
[Supplier’s Name] provides high-quality products and services at competitive costs. [He/She] is responsive to our needs and always delivers on time and with the highest level of professionalism. Furthermore, [his/her] knowledge of the industry and the latest trends and technology has been instrumental in helping our company achieve its goals.
I highly recommend [Supplier’s Name] for any business partnership opportunities that you may be exploring. [He/She] is an excellent communicator, skilled negotiator, and highly organized, making [his/her] collaboration with other teams seamless and efficient. I strongly believe [Supplier’s Name] would be an asset to your company and a valuable addition to your team.
Best regards,
[Your Name]
Recommendation Letter for a Volunteer Applying for a Community Award
Dear [Recipient],
I am pleased to recommend [Volunteer’s Name] for the [Name of Community Award] award in recognition of [his/her] exceptional contributions to our community. During the [Number of Months/Years] that [he/she] has volunteered with our organization, [Volunteer’s Name] has made a significant impact on our community through [his/her] tireless dedication, hard work, and unwavering commitment to our cause.
[Volunteer’s Name] has been instrumental in organizing our events and activities, and always goes above and beyond to ensure their success. [He/She] is an excellent communicator, adept at building relationships and mobilizing volunteers and donors. [His/Her] practical skills such as [specific skills] as well as exceptional soft skills such as leadership, teamwork, and problem-solving are invaluable to our organization.
I proudly recommend [Volunteer’s Name] for this award and I am confident that [he/she] will continue to make an outstanding contribution to our community in meaningful ways.
Sincerely,
[Your Name]
Tips for Writing a Strong Recommendation Letter Email Sample
When you’re asked to write a recommendation letter for someone, it can be a great honor and a bit of a daunting task. A recommendation letter is essentially an endorsement of the person’s skills, abilities, and character, which means that you need to offer an honest and enthusiastic appraisal. Here are some tips to help you write a strong recommendation letter email sample:
- Start with a clear introduction: Begin your letter by stating your name, your position, and your relationship with the person you’re recommending. Explain how you know the person and what your interactions with them have been like.
- Focus on specifics: Rather than just offering general praise, provide specific examples of the person’s skills and achievements. Use concrete examples to demonstrate why you believe the person is a good fit for the position or opportunity they’re pursuing.
- Highlight the person’s strengths: Think about the person’s unique strengths and abilities and explain why they make them an ideal candidate for the position or opportunity they’re seeking. Don’t just repeat their resume or CV – focus on what sets them apart from others.
- Be enthusiastic: Recommendation letters should be positive and enthusiastic, so don’t be afraid to let your personality shine through. Offer your genuine endorsement and convey your excitement about the person’s potential.
- End with a strong conclusion: Close your letter by summarizing why you believe the person is an excellent candidate. Make it clear that you recommend them wholeheartedly, and offer to provide additional information if needed.
By following these tips, you can create a recommendation letter email sample that truly represents the person you’re endorsing and helps them stand out from the competition. Remember to be specific, positive, and enthusiastic, and take the time to truly think about why you believe in the person you’re recommending. Your words can have a significant impact on their future, so make them count!
Recommendation Letter Email Sample FAQs
What is a recommendation letter email?
A recommendation letter email is an email that formally requests a recommendation letter from someone. It usually includes specific instructions and details on what kind of recommendation letter is needed.
Why is a recommendation letter important?
A recommendation letter can help boost your credibility and increase your chances of being accepted for a job or program that you are applying for. It provides an objective evaluation of your skills, abilities, and experiences.
How do I write a recommendation letter email?
To write a recommendation letter email, be sure to introduce yourself, explain why you are writing the email, provide specific information on what you are requesting, and express gratitude in advance for the person’s time and effort.
What should I include in a recommendation letter email?
A recommendation letter email should include a clear and concise message, relevant contact information, details on what kind of recommendation letter you need, any deadlines or special requests, and thanks in advance for their help.
Who should I ask for a recommendation letter?
You should ask someone who knows you well and can provide an accurate and positive assessment of your skills, abilities, and achievements. This could be a supervisor, coworker, teacher, or mentor.
When should I request a recommendation letter?
You should request a recommendation letter as soon as possible, preferably a few weeks or even months before it is due. This will give the person enough time to craft a well-written and thoughtful recommendation letter.
Is it necessary to follow up after sending a recommendation letter email?
Yes, it is a good idea to follow up after sending a recommendation letter email to ensure that the person has received your email and is working on your recommendation letter. It also shows that you are proactive and organized.
What should I do if I receive a negative recommendation letter?
If you receive a negative recommendation letter, it may be best to ask someone else for a recommendation letter instead. However, if this is not possible, you can try talking to the person who wrote the letter and see if you can address their concerns or issues.
Can I offer to help with the recommendation letter?
Yes, you can offer to help with the recommendation letter by providing additional information or resources that may be helpful. However, be sure to avoid being pushy or demanding.
What should I do after receiving a recommendation letter?
After receiving a recommendation letter, be sure to thank the person who wrote it and provide them with an update on your progress or status. This helps maintain a positive and professional relationship with the person.
Wrapping it up
And there you have it, folks! A recommendation letter email sample that’s easy to follow and personalize to your needs. I hope this has been helpful in your professional journey or in helping someone else reach their goals. Thanks for reading, and don’t forget to check back in for more useful tips and tricks in the future!