Imagine receiving a well-crafted email from your professor that you’ve been waiting for. You’re excited to see what your mentor is recommending to you after weeks of hard work. It’s an email that can potentially shape your future by connecting you to important opportunities in your field. A well-written recommendation email from a professor can be a game changer for students looking to bolster their academic and professional resumes.
But let’s be honest, crafting such an email can be a daunting task. How do you strike a balance between professionalism and friendliness? How do you write an email that succinctly highlights your strengths and achievements without sounding like you’re boasting?
Fortunately, you don’t have to start from scratch. With the right guidance and examples, you can create a recommendation email that showcases your best qualities and convinces your professor to support your endeavors.
To make your life easier, we’ve put together a few recommendation email samples from professors that you can refer to and edit as needed. Whether you’re applying for graduate school, requesting a letter of recommendation for a scholarship, or looking for a job, these samples will help you create a personalized email that will set you apart from the rest.
So sit back, relax, and let our expertly curated recommendation email samples from professors guide you towards success.
The Best Structure for a Recommendation Email as a Professor
Writing a recommendation email can be a daunting task, especially if you’re a professor who may have to write many of these emails. However, with the right structure, you can make this task much easier and ensure that your email is clear, concise, and effective. Here is the best structure for a recommendation email as a professor:
Introduction
Start your email with a brief introduction that includes your name, your position, and your relationship with the person you’re recommending. This introduction should be brief and to the point and can include a sentence or two about why you’re qualified to write this recommendation.
Qualifications
The next section of your recommendation email should outline your qualifications to make this recommendation. This should include information about your academic background, your experience in the field, and any other relevant information that will help the person reading your email understand why your recommendation is credible and valuable.
Personal Introduction
After you’ve outlined your qualifications, it’s a good idea to include a personal introduction to the person you’re recommending. This can include information about their academic or professional background, as well as any personal qualities that you believe make them an excellent candidate for the position they’re applying for.
Supporting Evidence
Once you’ve introduced the person you’re recommending, it’s time to provide some supporting evidence to back up your recommendation. This can include information about their academic performance, their work ethic, their ability to work well with others, and any other factors that you believe make them an excellent candidate for the position they’re applying for.
Conclusion
Finally, it’s time to wrap up your recommendation email with a conclusion. In this section, you should reiterate your recommendation and thank the person reading your email for their time and consideration. You can also include your contact information in case they have any further questions or need additional information.
Overall, a well-structured recommendation email as a professor can make all the difference in helping your student or colleague get the position they’re applying for. Keep it concise, clear, and effective, and you’ll be able to write recommendations with ease.
7 Sample Recommendation Emails from Professors
Recommendation for Graduate School Application
Dear [Recipient’s Name],
I am writing to highly recommend [Student’s Name] for admission to [Graduate School Program Name] at [University Name]. I had the pleasure of teaching [Student’s Name] in [Course Name] at [College/University Name], and can attest to their intellectual curiosity, strong work ethic, and outstanding performance in the class.
[Student’s Name] demonstrated a deep understanding of the course materials and consistently exhibited critical thinking and analytical skills in their assignments. They also actively participated in class discussions and offered insightful comments that helped enrich the learning experience for everyone.
I am confident that [Student’s Name] possesses the academic potential and personal qualities required to excel in [Graduate School Program Name] at [University Name]. I strongly recommend them for admission and any financial aid or scholarships that may be available.
Sincerely,
[Professor’s Name]
[College/University Name]
Recommendation for Job Application
Dear Hiring Manager,
I am pleased to recommend [Student’s Name] for the [Position Name] role at your esteemed organization. As [Student’s Name]’s professor in [Course Name] at [College/University Name], I have had the opportunity to observe their exceptional skills and qualities that make them stand out.
[Student’s Name] has demonstrated a high level of professionalism, reliability, and commitment to their academic pursuits throughout their time at our institution. Their ability to work collaboratively and communicate effectively with peers was evident in the group projects and class presentations that they undertook.
Most notably, [Student’s Name] has strong research and analytical skills. They possess the ability to collect, analyze, and interpret complex data sets and deliver sound recommendations based on their findings. In addition, their strong work ethic and attention to detail make them an asset to any team they are a part of.
Without hesitation, I highly recommend [Student’s Name] for the [Position Name] role and am confident they will contribute significantly to your organization’s success.
Sincerely,
[Professor’s Name]
[College/University Name]
Recommendation for Scholarship Application
Dear Scholarship Committee,
I am writing to strongly recommend [Student’s Name] for the [Scholarship Name] offered by your organization. [Student’s Name] was a student in my [Course Name] class at [College/University Name], and I can attest to their exceptional academic abilities, dedication, and admirable work ethic.
[Student’s Name] consistently produced high-quality work in my class, demonstrating an impressive grasp of complex concepts and theories. They approached assignments with creativity and intellectual curiosity, and always delivered their work on time with a high degree of professionalism.
As a student pursuing [Area of Study], [Student’s Name] has shown a keen interest in using their skills and education to make a positive impact in their community. They have volunteered extensively with [Organization Name] and [Cause/Project] and have a strong track record of leadership, initiative, and teamwork.
I have no hesitation in endorsing [Student’s Name] for the [Scholarship Name]. They possess the intellectual curiosity, drive, and dedication to excel in their academic pursuits and make a meaningful contribution to society. Please feel free to contact me if you require any further information.
Kind regards,
[Professor’s Name]
[College/University Name]
Recommendation for Study Abroad Program
Dear Program Coordinator,
I am writing to enthusiastically recommend [Student’s Name] for the [Study Abroad Program Name]. As [Student’s Name]’s professor in [Course Name] at [College/University Name], I have had the pleasure of observing their academic progress and personal growth over the past year.
[Student’s Name] possesses a genuine passion for [Area of Study] and a deep curiosity about the world. Their intellectual curiosity, paired with their strong work ethic, has resulted in consistently excellent academic performance and impressive research abilities.
In addition, [Student’s Name] has aptly demonstrated their maturity, adaptability, and resilience through their involvement in numerous extracurricular activities on campus. They have been actively involved in [Organization Name] and [Cause/Project] and have taken on a leadership role in these endeavors.
I strongly believe that [Student’s Name] would thrive in the [Study Abroad Program Name]. Their desire to immerse themselves in new cultures and engage with diverse perspectives is palpable. I highly recommend them for admission and trust that they will represent [College/University Name] with distinction.
Best regards,
[Professor’s Name]
[College/University Name]
Recommendation for Research Internship
Dear Internship Coordinator,
I am delighted to write this letter of recommendation for [Student’s Name] for the [Research Internship Name] at [Company/Organization Name]. As [Student’s Name]’s professor in [Course Name] at [College/University Name], I have been consistently impressed with their academic achievements and research abilities.
[Student’s Name] has demonstrated a keen interest in [Area of Research] and has pursued independent research projects in this area. Their research has involved a high degree of analytical and critical thinking, coupled with excellent communication and presentation skills.
In addition, [Student’s Name] has an outstanding work ethic and a tireless commitment to their intellectual pursuits. Their ability to work independently, meet deadlines, and manage multiple tasks simultaneously is unparalleled. They are a pleasure to work with and have been an asset to our department.
For these reasons, I highly recommend [Student’s Name] for the [Research Internship Name] at [Company/Organization Name]. They have the potential to make significant contributions to the research team and gain valuable skills and insights from this experience.
Thank you for your consideration.
Sincerely,
[Professor’s Name]
[College/University Name]
Recommendation for College Admission
Dear Admissions Committee,
I am writing to highly recommend [Student’s Name] for admission to [College/University Name]. I had the pleasure of teaching [Student’s Name] in [Course Name] at [High School Name], and can attest to their outstanding academic performance, intellectual curiosity, and admirable personal qualities.
[Student’s Name] consistently demonstrated a passion for learning and a dedication to their academic pursuits. Their critical thinking and problem-solving skills were evident in their assignments and class participation, and they frequently sought out opportunities to explore new areas of knowledge.
Moreover, [Student’s Name] has a strong record of extracurricular involvement and community service. They have been a key contributor to [Organization Name] and have demonstrated leadership qualities in all their endeavors, including athletics and arts.
I am confident that [Student’s Name] has the academic potential, personal qualities, and drive to succeed at [College/University Name]. They will be an asset to any academic community they join and have my strongest endorsement for admission and any scholarships or financial aid opportunities available.
Sincerely,
[Professor’s Name]
[High School Name]
Recommendation for Teaching Award
Dear Teaching Awards Committee,
I am writing this letter of recommendation for [Professor’s Name] for the [Teaching Award Name] at [College/University Name]. As a colleague of [Professor’s Name], I have had the privilege of witnessing their outstanding teaching abilities and exceptional dedication to their students.
[Professor’s Name]’s teaching style is characterized by their ability to effectively engage and inspire students while maintaining rigorous academic standards. Their courses are well structured, intellectually challenging, and designed to meet the diverse learning needs of our students.
Furthermore, [Professor’s Name] has an unwavering commitment to student success and goes above and beyond to support their academic growth and personal development. They are accessible, approachable, and always willing to provide individualized guidance and feedback to students.
These qualities have been consistently recognized by students, who have spoken highly of [Professor’s Name] in their evaluations and testimonials. I strongly endorse [Professor’s Name] for the [Teaching Award Name] and am confident they will continue to make profound contributions to teaching and learning at [College/University Name].
Warm regards,
[Colleague’s Name]
[Department Name]
[College/University Name]
Tips for Writing an Effective Recommendation Email as a Professor
As a professor, writing recommendation emails for students is an essential part of your job. Your recommendation can make or break a student’s chances of getting a scholarship, internship or job. Therefore, it is essential that you write an effective and convincing recommendation email. Here are some tips to help you write an excellent recommendation email:
Be Honest and Specific
It is essential that you be honest in your recommendation email. Therefore, you should only recommend the students who you believe are suitable for the position they are applying for. Additionally, be specific in your recommendation email. Share specific examples of how the student stood out in your class or any other relevant experience that demonstrates their suitability for the position. It is also helpful if you can provide examples of the student’s strengths and how they could contribute to the company or organization.
Use Positive and Strong Language
Using positive language can make a world of difference in your recommendation email. Using phrases like “excellent,” “outstanding,” and “exceptional” to describe the student shows your enthusiasm towards the student and will give the recipient a positive impression. Additionally, using strong language can help emphasize the student’s achievements and make them stand out more. However, don’t overuse superlatives, as it could come across as insincere. Strike a balance between enthusiasm and authenticity.
Customize Each Email
Avoid using the same generic recommendation email for every student. Take the time to craft a personalized message for each student you are recommending. The best way to do this is to be aware of the student’s career goals and their strengths. You can customize the email by tailoring your words to align with their aspirations and goals. Personalized recommendations show that you have taken the time to appreciate the student’s strengths and qualifications. It can also make them stand out from other candidates.
Follow the Guidelines
Ensure that you read the guidelines provided by the organization, company or institution requesting the recommendation carefully. The guidelines provide you with important information like the deadline, format, and any other specifications. Following these guidelines is critical to ensure that the recommendation email doesn’t get rejected. Make sure you adhere to the guidelines to avoid unnecessary back-and-forth with the recipient.
Provide your Contact Information and Offer to Provide Further Assistance
In your recommendation email, ensure you provide your contact information so that the recipient can reach you if they require further information about the student. Additionally, you can offer to provide further assistance if required. Doing this demonstrates that you are committed to helping the student succeed even after you have submitted the recommendation email.
Writing an effective recommendation email is essential to help students get the opportunity they deserve. By following these five tips, you will ensure that your recommendation email stands out and helps the student succeed in their career.
Recommendation Email Sample from Professor
What is a recommendation email from a professor?
A recommendation email is a letter written by the professor on behalf of a student, which highlights the academic and personal accomplishments of the student and recommends them for specific opportunities such as jobs, internships, or academic programs.
How do students request a recommendation email from a professor?
Students should ask their professors directly, preferably in person, and provide them with enough information about the opportunity they are applying for, the deadline for the email, and their academic and personal background. They should also provide any supporting documents or materials that can help the professor write a strong recommendation.
What should be included in the recommendation email from a professor?
A recommendation email should include a brief introduction of the professor and their relationship with the student, a statement of the purpose of the email, an overview of the student’s academic and personal qualities and accomplishments, and a closing statement that reaffirms the professor’s recommendation and willingness to provide further information if needed.
How long should a recommendation email from a professor be?
A recommendation email should be concise and to the point, typically no longer than one or two pages. It should focus on the most relevant and compelling aspects of the student’s profile and emphasize their suitability for the opportunity they are applying for.
What is the tone of a recommendation email from a professor?
The tone of a recommendation email should be professional, positive, and enthusiastic. The professor should highlight the student’s strengths and achievements while also remaining honest and objective. The email should convey the professor’s confidence in the student’s abilities and potential.
Can students read the recommendation email from a professor?
Students have the right to read the recommendation email from a professor if they choose to. Some professors may offer to share the email with the student before sending it out, while others may not. However, it is generally recommended that students do not ask to read the email, as this can be seen as disrespectful and undermine the trust and confidentiality of the process.
What if a professor declines to write a recommendation email?
If a professor declines to write a recommendation email, students should not take it personally or get discouraged. Professors may have various reasons for refusing, such as lack of time, familiarity with the student, or conflicts of interest. In such cases, students can politely ask for feedback or suggestions on alternative sources of recommendation.
How soon should students request a recommendation email from a professor?
Students should request a recommendation email from a professor as soon as possible, ideally at least four to six weeks before the application deadline. This gives the professor enough time to prepare a thoughtful and effective email and also allows for unexpected delays or scheduling conflicts.
What should students do after receiving a recommendation email from a professor?
Students should thank the professor for their time and effort and update them on the outcome of the application if possible. They can also ask for permission to use the email as a reference for future opportunities and offer to provide a copy if requested.
Can students request more than one recommendation email from a professor?
Students can request more than one recommendation email from a professor if they have multiple applications or opportunities to apply for. However, they should do so sparingly and respectfully, as professors may have limited time and resources to write multiple emails. Students should also provide new and relevant information for each request and not just copy and paste the same email for different applications.
Thanks for Checking Out my Recommendation Email Sample!
I hope you found my suggestions and examples helpful in crafting your own recommendation emails. Remember to always personalize each email and highlight the unique strengths and qualities of the person you are recommending. Don’t forget to proofread and double-check before hitting send! Thanks again for reading, and feel free to come back for more tips and advice in the future. Have a great day!