Are you tired of endlessly waiting for a response to your quote from potential clients? Sending quote follow up emails can be an effective way to remind them of your proposal and increase the chances of closing a deal. But crafting the perfect email can be a daunting task. Fear not! By visiting our website, you’ll have access to quote follow up email samples that you can easily edit and tailor to your needs. We believe that quote follow up emails can be a game-changer for your business, and we want to help you make the most of them. So why wait? Start utilizing our quote follow up email samples today and watch your business grow!
The Best Structure for a Quote Follow-Up Email Sample
Following up after sending a quote or proposal is incredibly important, yet it’s often overlooked or forgotten. A well-structured follow-up email can considerably improve your chances of closing the sale and showing your potential clients that you value their business. Here’s a breakdown of the best structure for a quote follow-up email sample.
1. Introduction
Start your email by thanking your recipient for considering your proposal. Use this section to make a brief introduction and remind them of your business and what you do. This helps set the tone for the rest of the email.
2. Recap the Proposal Details
Reiterate the key points of your proposal such as the services or products you’ll provide, the timelines, and the estimated cost. This helps the recipient to refresh their memory and remember why they engaged with your company. It also underscores your professionalism by showing that you pay attention to details.
3. Address Concerns or Questions
If they had any objections in the first interaction, this is the time to address them. Use this space to answer any further questions they may have or provide additional information. This demonstrates that you’re proactive and responsive in addressing their needs. You can also take advantage of this opportunity to offer any incentives, discounts, or promotions to sweeten the deal and convince them to choose your business.
4. Call-to-Action
Close your email with a clear and strong call to action. Tell them what the next steps are or what you’d like them to do. The message should be polite and simple, yet straightforward. Use this section to tell them that you’ll follow up with them soon, but you should also give them specific dates or times when you’ll do so. It’s crucial to respect their time and privacy, so be sure to let them know that you’re always available if they have any further questions or concerns.
5. Conclusion
End your email by thanking the recipient for their time and consideration. You can include a closing statement that reiterates your enthusiasm for their business and your willingness to help them achieve their goals. Sign off your email with your contact information such as your name, phone number, and email. Encourage them to contact you if they have any further questions or if they’re ready to move forward with your proposal.
Following these steps will enable you to craft a comprehensive and effective quote follow-up email sample that will help you close the sale and take your business to the next level.
7 Sample Quote Follow Up Emails
Follow Up: Quote Request
Greetings!
Thank you for getting in touch with us to request a quote. I just wanted to follow up to see if there is anything else we can provide for you or if you have any other questions we can answer.
We take pride in our competitive pricing and quality service, so if there is anything more we can do to help you, please don’t hesitate to reach out.
Best regards,
[Your Name]
Reminder: Outstanding Quote
Hi there!
I hope this message finds you well. I wanted to remind you that we are still waiting for your decision on the quote we sent you last week. If you have any questions or need more information to help make a decision, please let us know.
We value your business and would love the opportunity to work with you. Please feel free to contact us at any time.
Thank you!
[Your Name]
Follow Up: Revision to Quote
Hello,
I wanted to follow up on the quote we provided you and let you know that we have made some revisions based on your feedback. We hope these changes meet your needs and requirements.
We are committed to providing our clients with the best possible service and value, and we appreciate your business. Please let us know if there is anything else we can do to further assist you.
Best regards,
[Your Name]
Follow Up: Potential Opportunity
Hi!
I wanted to follow up on the quote we provided you and see if you have had a chance to review it. We feel that our company can offer you a valuable solution, and we are excited about the opportunity to work together.
I understand that you may have other options to consider, but I wanted to thank you for considering us and give you a reminder of the many benefits of working with our team.
Please don’t hesitate to let us know if you have any questions or concerns. We look forward to hearing from you soon!
Best regards,
[Your Name]
Follow Up: No Response to Quote
Dear [Client Name],
I hope you are doing well. I wanted to follow up with you regarding the quote we provided you two weeks ago. We have not heard back from you and I just wanted to ensure that you didn’t miss our message.
If you have already selected another company for your needs, please let us know and we will wish you the best of luck in your future endeavors. But if you are still interested in our proposal, please get in touch with us and we would be happy to get the ball rolling.
Thank you for your time, and again, please don’t hesitate to contact us with any questions you may have.
Best regards,
[Your Name]
Follow Up: Meeting to Discuss Quote
Greetings!
I hope this email finds you well. I am following up on the quote we provided you and wanted to check if you have any questions or would like to schedule a meeting to discuss it further.
We believe that we can provide you with the service and value you need, and we are eager to work with you to achieve your goals.
Please let me know if you would like to schedule a time to chat. We truly believe that we can make a difference for you and your business. We look forward to hearing from you soon.
Best regards,
[Your Name]
Reminder: Rejected Quote
Dear [Client Name],
I hope this email finds you well. I wanted to follow up on the quote we provided you and to let you know that we respect your decision to work with another company.
I wanted to let you know that we have thoroughly reviewed your request and did our best to provide the best solution for you. We appreciate the opportunity to have worked with you on this project, and we hope to have the chance to work with you in the future.
Thank you again for considering us.
Best regards,
[Your Name]
Master the Art of Follow-Up Emails – Tips and Tricks
Whether you’re a salesperson, freelancer, or business owner, following up after sending a quote is critical to closing deals. However, many people don’t know how to write effective follow-up emails, and their messages end up in spam folders or get deleted. Don’t let this happen to you! Here are some tips and tricks for writing winning follow-up emails:
Personalize Your Message
It’s essential to personalize your message by acknowledging the recipient’s needs and concerns. Address them by their name and reference any previous conversations or correspondence you’ve had with them. Start by thanking them for considering your quote and ask if they have any questions or concerns. Reiterate the value you can offer and emphasize how your service or product can solve their problems.
Keep It Short and Sweet
No one likes to read long and complicated emails. Keep your message concise and straightforward. Use short paragraphs and bullet points to highlight essential information. A well-crafted follow-up email should only take a few minutes to read and understand. And, who knows? Concise messages might increase your response rates.
Create a Sense of Urgency
Creating a sense of urgency is a great way to motivate your prospects to take action. Offer a limited-time discount, a special promotion, or exclusive bonuses. People are more likely to respond when there’s a time-sensitive offer or a finite number of slots available. Let your prospects know that you’re the best choice for their needs and that they should take advantage of your offer before it’s too late.
Follow Up Appropriately
When it comes to follow-ups, the timing is essential. Your follow-up should be respectful and not aggressive. Respect the recipient’s time, and avoid making them feel uncomfortable or bombarding them with too many emails. A gentle reminder one or two days after sending your initial quote is enough to get their attention. If you don’t hear anything after two follow-up emails, move on to other prospects.
When writing a follow-up email, it’s important to keep in mind the recipient’s needs and motivations. Personalize your greeting, keep your message concise, create a sense of urgency and follow up appropriately. Combining these tips will help you write a great follow-up email that gets results.
Quote Follow Up Email Sample FAQs
What is a quote follow-up email?
A quote follow-up email is a message sent to a potential client after they have received a quote from you or your company. It serves as a gentle reminder to the recipient that you are interested in working with them and would like to know if they have any questions or concerns about the quote.
When should I send a quote follow-up email?
You should send a quote follow-up email within one to three days after sending the original quote. This will give the recipient enough time to go through the quote and ask any questions they may have, but it won’t be too long that they forget about the quote altogether.
What should be included in a quote follow-up email?
A quote follow-up email should include a thank you message, a recap of the original quote, and a call to action asking the recipient to take the next step, such as scheduling a call or meeting.
How can I make my quote follow-up email stand out?
You can make your quote follow-up email stand out by personalizing it to the recipient, offering additional value or resources, and keeping it concise and to the point.
What should I do if I don’t receive a response to my quote follow-up email?
If you don’t receive a response to your quote follow-up email, follow up again after a few days or a week. If you still don’t receive a response, it may be time to move on to other potential leads.
Should I include pricing information in my quote follow-up email?
You can include pricing information in your quote follow-up email, but it’s important to avoid making it the focus of the message. Instead, focus on the value you can offer the recipient and how your product or service can benefit their business.
What should I do if the recipient declines my quote?
If the recipient declines your quote, it’s important to thank them for considering your services and offer to stay in touch for future needs. You may also want to ask for feedback on why they declined the quote to improve your sales process in the future.
Can I follow up with a potential client by phone instead of email?
Yes, you can follow up with a potential client by phone if you have their phone number and they have not requested to be contacted through a specific method. However, it’s important to be respectful of their time and avoid being too pushy or aggressive in your conversation.
How many times should I follow up after sending a quote?
You should follow up a few times after sending a quote, but it’s important not to overdo it and become a nuisance. After the initial quote follow-up email, follow up again after a few days or a week, and then again a few weeks after that if you still haven’t received a response.
Should I send a quote follow-up email to every potential client?
Yes, you should send a quote follow-up email to every potential client who has received a quote from you or your company. This shows that you are interested in working with them and provides an opportunity to answer any questions or concerns they may have.
Wrapping It Up
That’s it for our sample email templates for following up on quotes! We hope you found them useful and feel more confident in sending your own follow-up emails. Don’t forget, personalizing your email to the recipient and being timely can make a huge difference in getting a response. Thanks for reading, and we hope you visit again soon for more helpful tips and resources!