Per our phone conversation email sample, the art of crafting a persuasive email has never been more important than it is today. Whether you’re reaching out to a potential employer, pitching your product to a client, or simply trying to build your network, the words you choose can make all the difference. Fortunately, there are plenty of resources available to help you hone your email writing skills. With a little bit of research and some thoughtful editing, you can transform your emails from clunky and uninspiring to concise and compelling. In this article, we’ll explore some examples of effective email writing, and show you how you can use them to your advantage. So sit back, grab your laptop, and get ready to learn how to write emails that will get you noticed.
The Best Structure for Your Next Email after a Phone Conversation
Have you ever finished a phone conversation and felt like you weren’t sure how to follow up in an email? Maybe you’re worried about sounding too formal or too casual, or you simply don’t know how to organize your thoughts. Well, fear not – we’ve got the ultimate guide to the best structure for your next email after a phone conversation.
First and foremost, it’s important to start with a clear subject line. This lets the recipient know exactly what the email is about and helps them prioritize their inbox. Keep it short and sweet, but make sure it accurately reflects the content of your email. For example, if you discussed potential collaboration ideas on the phone, your subject line could be “Follow-up: Collaboration Ideas.”
Next, start with a greeting that reflects your relationship with the recipient. If you’re close colleagues or friends, a simple “Hey [Name]” will suffice. If it’s a more formal relationship, you might want to opt for “Dear [Name]” or “Hello, [Name].” This sets the tone for the rest of the email and helps establish the level of formality.
When it comes to the body of the email, it’s important to be clear and concise. Start by summarizing what you discussed on the phone and any action items that were agreed upon. This ensures that both you and the recipient are on the same page and helps avoid any confusion. From there, you can go into more detail about specific topics or ideas.
It’s also a good idea to offer a call to action in your email. This lets the recipient know what the next steps are and what you’re expecting from them. For example, if you discussed scheduling a follow-up meeting, you could say something like “Please let me know your availability for next week so we can finalize the details.”
Finally, close the email with a friendly but professional sign-off. This could be something like “Looking forward to hearing back from you, [Name]” or “Best regards, [Your Name].” This helps end the email on a positive note and leaves a good impression.
In summary, the best structure for your next email after a phone conversation should include a clear subject line, an appropriate greeting, a concise summary of the phone conversation, specific details about any discussed topics, a call to action, and a professional sign-off. By following these guidelines, you’ll be sure to write a thoughtful and effective email that leaves a lasting impression.
7 Samples of Per Our Phone Conversation Email for Different Reasons
Request for Meeting Follow-Up Email
Dear [Name],
It was a pleasure speaking with you earlier and thank you for taking the time to discuss your business needs with me. I would like to confirm our upcoming meeting scheduled for [date] at [time] at [location].
Since we discussed that you are in need of [specific need], I have prepared a brief presentation that I believe will address your concerns. During our meeting, I am excited to hear your feedback and further understand how we can best serve your business.
Thank you for the opportunity to connect with you and I look forward to our meeting.
Best regards,
[Your Name]
Post-Interview Thank You Email
Dear [Name],
Thank you for taking the time to interview me for the [position] role at [company]. Our phone conversation allowed me to learn more about your company culture and values.
I appreciate the opportunity to share my experiences with you and your team. I am confident that my skills and knowledge align well with the needs of this role and I look forward to the next steps in the interview process.
Thank you again for your time and consideration, and I hope to hear from you soon.
Sincerely,
[Your Name]
Referral Email Sample
Dear [Name],
I hope this email finds you well. As we discussed during our phone conversation, I would like to recommend [Name of Referral] as a potential candidate for the [position] role at [company].
[Name of Referral] has [years of experience] in [industry] and I believe s/he is a great fit for the position due to his/her skills and expertise. I have personally worked with [Name of Referral] and can attest to his/her dedication and strong work ethic.
Please let me know if you have any further questions or if I can provide additional information to support this recommendation.
Thank you for considering my referral.
Best regards,
[Your Name]
Follow-Up on Sales Proposal Email Sample
Dear [Name],
During our phone conversation, you expressed interest in our sales proposal for [product/service]. I wanted to follow up with you and see if you had any further questions or concerns about the proposal.
If you are interested in moving forward, I am happy to provide additional information about pricing, logistics, and timeline. Our team is dedicated to providing excellent customer service and we are excited about the opportunity to work with you and your business.
Thank you for your time and I look forward to hearing back from you soon.
Best regards,
[Your Name]
Request for Feedback Email Sample
Dear [Name],
Thank you for speaking with me earlier today. I appreciate the time you took to share your thoughts and opinions with me.
I wanted to follow up with you and see if you would be willing to provide feedback on our conversation. This information is valuable to me and will help me improve my communication skills moving forward.
If you have any constructive criticism or thoughts on how I can improve, please do not hesitate to let me know. Your feedback is important to me and I appreciate your honesty.
Thank you for your time and I hope to speak with you again soon.
Sincerely,
[Your Name]
Introduction Email Sample
Dear [Name],
It was great speaking with you today on the phone. As we discussed, I am reaching out to introduce myself and share more about my professional experience.
I am a [industry/profession] professional with [number of years] of experience in [specific skill/knowledge]. I believe that my skills and expertise would be a valuable asset to your business and I would be honored to have the opportunity to work with you.
Please do not hesitate to reach out to me if you have any further questions or if there is anything I can do to assist you and your team. Thank you for your time and I look forward to hearing back from you soon.
Best regards,
[Your Name]
Meeting Confirmation Email Sample
Dear [Name],
Thank you for taking the time to speak with me on the phone earlier today. I wanted to confirm our upcoming meeting scheduled for [date] at [time] at [location].
During our meeting, we will discuss [agenda/outline]. I believe that this meeting will be a valuable opportunity to further understand your business needs and how I can provide support to your team.
If you have any further questions before our meeting, please do not hesitate to reach out to me. I look forward to seeing you soon.
Best regards,
[Your Name]
Related Tips for Writing Per Our Phone Conversation Emails
To write an effective ‘per our phone conversation’ email, you first need to understand that it should be concise and to the point. You don’t need to include every detail that was covered in the phone conversation, but only what was relevant to the outcome of the conversation. Here are some tips:
- Start with a brief introduction – Address the recipient by name and remind them of who you are and what the conversation was about. Provide a short summary of the phone conversation.
- Be clear and succinct – Use simple words and short sentences to convey the message. Avoid jargon and technical terms unless they are necessary to the message.
- Reiterate the discussed points – Mention the important points that were discussed in the phone conversation and any agreed-upon action items. Highlight the deadlines and responsibilities of each party involved.
- Attach any relevant documents – If any agreements, contracts, or proposals were discussed in the phone conversation, make sure to attach them to the email. This will make it easier for both parties to refer to them in the future.
- Closing the email – End the email with a thank you and a call to action. If there are any action items that need to be done after the conversation, be clear about what needs to be done by whom and when.
Another important aspect of the ‘per our phone conversation’ email is to make sure that the tone of the email is professional and courteous. Here are some tips to ensure you strike the right tone:
- Be polite and professional – Use appropriate salutations and avoid informal language. Use a polite, professional tone throughout the email.
- Avoid being aggressive or confrontational – If there were any disagreements or conflicts during the phone conversation, avoid discussing them in the email. Stick to the facts and the agreed-upon action items.
- Show gratitude – Thank the recipient for their time and for the conversation. This will show the recipient that you appreciate their efforts and that you understand the value of their time.
- Proofread and edit – Before sending the email, make sure to proofread it for any grammatical errors or typos. Read it out loud to ensure that it reads smoothly and that the tone is appropriate.
Finally, here are some additional tips to help you write more effective ‘per our phone conversation’ emails:
- Use a descriptive subject line – The subject line should be clear and concise, summarizing the message of the email. This will help the recipient quickly identify the message and its importance.
- Avoid jargon and technical terms – Unless it is necessary to convey the message, avoid using jargon or technical terms that the recipient may not understand.
- Include contact information – Make sure to include your contact information, such as your email, phone number, and any relevant social media handles, so that the recipient can contact you easily if needed.
- Respond promptly – If the recipient replies to your email, make sure to respond promptly. This will show that you value their time and that you are committed to following up on the points discussed in the phone conversation.
By keeping these tips in mind and taking the time to craft a clear and concise ‘per our phone conversation’ email, you can ensure that your message gets across effectively and that you and the recipient are on the same page regarding any agreed-upon action items.
FAQs related to our phone conversation
What is this email regarding?
This email is regarding the details of our conversation over the phone.
What was the purpose of our conversation?
The purpose of our conversation was to discuss the progress of the ongoing project and align on the next steps.
What was the outcome of our conversation?
The outcome was that we agreed on the next actions to be taken for the project and set a deadline for their completion.
What were the issues discussed in the conversation?
The main issues discussed during the conversation were the project timeline, budget, and resource allocation.
What did we agree upon regarding the project timeline?
We agreed to a revised timeline for the project completion.
What was the budget update discussed in the conversation?
We discussed the budget allocation for the project and agreed to reallocate some funds as necessary.
What resources were discussed during the conversation?
We discussed the current resource allocation for the project and agreed to make some changes moving forward.
What were the next steps agreed upon during the conversation?
The next steps agreed upon during the conversation were to finalize the project plan, allocate resources accordingly, and begin execution.
When is the deadline for the next steps?
We agreed to a deadline of two weeks for the completion of the next steps.
What is the follow-up plan after the completion of the next steps?
We agreed to have another call to discuss the progress of the project after two weeks.
Thanks for Chatting with Us!
We hope you found our phone conversation email sample helpful in starting your own email. Remember to personalize it as much as possible, and don’t hesitate to give us a call if you have any questions or need further assistance. Thanks for taking the time to read through our article, and be sure to visit our website again for more tips and tricks on communicating effectively. Take care!