Per our conversation email sample, have you ever found yourself sitting in front of your computer, staring blankly at your screen, unsure of how to even begin crafting an email? Writing an email, especially one that is essential to your professional life, can be a daunting task. You want to make sure it’s articulate, concise, and captures the attention of the recipient.
Well, fear not! Whether you’re sending a job application, reaching out to a potential client, or simply exchanging ideas with a colleague, crafting a well-written email is all about finding the right balance between concise and informative. Fortunately, there are many email templates and examples available online that you can use as a starting point.
In this article, we will not only provide you with examples of per our conversation email samples, but we will also guide you through the editing process, giving you the tools you need to create an email that is both professional and effective. By the end of this article, you’ll be able to draft emails that get the results you’re looking for, without wasting any precious time. So, let’s get started!
The Best Structure for Per Our Conversation Email Sample
As we discussed, crafting the perfect email can be a daunting task. However, there is a simple structure you can follow to ensure you deliver your message effectively. Here are five key elements to include:
1. Greeting: Start your email with a courteous greeting that includes the recipient’s name. This shows respect and sets a positive tone for the rest of the message.
2. Purpose: Clearly state the reason for your email in the opening sentence or two. Be concise and specific so that the recipient knows immediately what the message is about.
3. Body: The body of the email should provide more detail on the purpose of the message, along with any relevant information or context. Be sure to break up long paragraphs into smaller, easy-to-read chunks and use bullet points or numbered lists where appropriate.
4. Call to Action: If there is something you want the recipient to do, make sure to include a clear and actionable call to action. This could be anything from scheduling a meeting to completing a task.
5. Closing: End your email with a friendly and professional sign off, such as “Best regards” or “Sincerely.” If appropriate, you can also include a brief closing thought or expression of gratitude.
By following this structure, you can ensure that your emails are clear, concise, and effective. Remember to always proofread before hitting send and to make sure that your tone is appropriate for the situation. Happy emailing!
7 Top-Notch Per Our Conversation Email Samples
Thank You For the Opportunity
Dear [Name],
It was absolutely wonderful speaking with you yesterday. I appreciate you taking the time out of your busy schedule to have a chat with me. Thank you for offering me the chance to adopt a new approach to the project and explore better techniques. I believe the new changes in plan will positively impact the result, keeping in mind the initial goal.
As we discussed, I am excited to contribute and do my absolute best. I will keep you updated on the project’s progress and any significant developments. If you need further assistance or have any questions, please do not hesitate to reach out.
Thank you again for the opportunity and trust you have shown in me. Your guidance and support will go a long way in helping me achieve our shared vision.
Best regards,
[Your Name]
Follow Up From Our Conversation
Dear [Name],
Thank you for the time you spent with me yesterday. I enjoyed our conversation and found it highly instructive. I am writing to follow up on our discussion regarding getting involved with the local community and start organizing events and fundraiser campaigns.
As we spoke, I believe it’s important to approach this idea systematically. To that end, I will compile information on different effective approaches to non-profit event creation, including the latest trends, event types, and key steps to planning the event. I also plan on looking into some relevant research to determine best practices in terms of fundraising strategy and event management.
I will schedule a follow-up call with you next week, at which point we can discuss further ideas and plan next steps. In the meantime, please let me know if you have any questions or suggestions on this matter.
Looking forward to connecting again soon.
Best regards,
[Your Name]
Job Application Follow-Up
Dear [Name],
It was a pleasure speaking with you during our conversation last week. Thank you for giving me the opportunity to discuss my qualifications and the available position at your organization in more detail.
As promised, I am writing to follow up on our conversation regarding the [Job Title] position. I am feeling enthusiastic about the possibility of contributing my knowledge and skills to your team. I am more than happy to answer any additional questions you might have, and I have enclosed my resume and references once again for your perusal.
Please let me know if there is anything else I can provide, and I look forward to hearing from you soon.
Thank you for your time and consideration.
Best regards,
[Your Name]
Offering Solutions
Dear [Name],
It was great speaking with you yesterday, and thank you again for taking the time to chat with me. I wanted to follow up on our discussion regarding [Topic].
As we talked about the possible solutions, I have researched further and brainstormed some practical ideas. One idea I thought of was to [Solution]. Another possible solution would be [Solution].
Please let me know whether these solutions align with your needs and whether there are any other insights you want me to provide.
If you have some time, I suggest we schedule another conversation to discuss these solutions in more detail. Looking forward to hearing from you soon.
Thank you for your time and consideration.
Best regards,
[Your Name]
Providing Feedback
Dear [Name],
It was great talking with you earlier today. Our conversation brought up some ideas worth exploring, and I found it quite interactive and productive. I wanted to share my feedback on the thoughts discussed.
Firstly, I appreciate the clarity of thought you brought in when explaining the current state, which enabled us to pinpoint the problem areas. I think a multi-pronged approach would be best for [Issue], as discussed. Secondly, the timeline and delegation of tasks need to be refined to ensure the project stays on track.
Looking forward to exploring how these improvements might be made, I am planning to set up another meeting with a more detailed plan. Please let me know if this would be suitable.
Thanks for your time and cooperation.
Best regards,
[Your Name]
Request for a Meeting
Dear [Name],
It was great catching up with you last week. I appreciated the time to explain how our company can assist your organization towards achieving its targets effectively. At our meeting, I mentioned our tools, our structured solutions, and our full range of services.
I want to continue our discussion further by proposing a meeting to detail how our solutions and services will precisely support your specific requirements.
I am flexible with schedules and hope to arrange for a meeting next week. Please suggest a convenient time and venue for you, and I will work towards making it work.
Thanks again, and I’m looking forward to your response.
Best regards,
[Your Name]
Providing Clarification
Dear [Name],
It was a pleasure speaking with you earlier today, and I wanted to follow up with a brief summary of the discussion. During our conversation, you expressed uncertainty about the new regulations regarding [Topic], and I would like to provide clarification.
The new regulations were introduced to [Reasons to Introduce the Regulations], and they apply to [Group of People Affected by Regulation]. The changes come into effect on [Date], and the measures are enforced to ensure [Safety/Compliance/Increase Efficiency].
I hope this clarifies the situation for you. If you have any further questions or concerns, please let me know so that we can discuss the same further in detail.
Thank you for taking the time to speak with me.
Best regards,
[Your Name]
Tips for Polishing Your “Per Our Conversation” Emails
As we discussed earlier, crafting a “per our conversation” email can be a tricky process. However, with a few tips and tricks, you can elevate the professionalism and clarity of your messages. Here are some things to keep in mind:
- Start with a clear subject line: This may seem obvious, but it’s essential to make sure your subject line accurately reflects the email’s content. Instead of generic phrases like “Follow-up” or “Regarding our conversation,” try to provide specific details that will help your recipient anticipate the email’s contents. Examples include “Finalizing Our Meeting Time and Location” or “Reviewing Project Next Steps.”
- Recap the conversation briefly: Since these emails follow a previous conversation, take some time to remind the recipient of key points you discussed. This is also an opportunity to clarify any misunderstandings or confirm details you may have forgotten. However, avoid simply replicating your conversation and instead hone in on essential information.
- Include any action items or next steps: One of the primary purposes of a “per our conversation” email is to ensure both parties understand what needs to happen next. Be sure to outline any action items you or your recipient agreed to complete, along with deadlines or timelines as needed. If possible, summarize these points at the beginning of your email so that they’re easily accessible.
- Restate your appreciation for their time and collaboration: Even if the conversation was challenging or contentious, it’s always a good idea to show gratitude for your counterpart’s time and continued collaboration. Including a brief phrase like “Thanks again for your assistance with this matter” or “I appreciate your insights and support” can go a long way to promote positive working relationships.
- End with a clear call-to-action: Your email should end with a clear indication of what you want your recipient to do next. This may be responding to a question, scheduling another meeting, or providing more details as needed. Try to make this as clear and straightforward as possible, so there’s no confusion about what’s expected.
By following these tips, you can ensure that your “per our conversation” emails are clear, concise, and professional. Remember, these messages can be helpful tools for maintaining positive working relationships, ensuring mutual understanding, and advancing your goals. So take the time to craft thoughtful and effective emails, and you’ll see the benefits in no time!
FAQs related to our conversation email
What was the main purpose of our email conversation?
The main purpose of our email conversation was to discuss our upcoming project and brainstorm ideas to make it successful.
How did you learn about our company?
I learned about your company through online research and positive reviews from previous clients.
What are the goals of the project we discussed?
The goals of the project are to increase brand awareness, generate leads, and ultimately drive sales.
What are the key challenges that we discussed during the conversation?
We discussed the challenges of budget constraints, reaching the target audience, and creating engaging content.
What are the next steps in the project after our conversation?
The next steps include finalizing the project scope, creating a timeline, and assigning tasks to team members.
What is your experience with similar projects in the past?
I have extensive experience in managing similar projects in the past and have a good track record of delivering successful results.
What is your communication style and how often do you provide updates?
My communication style is transparent and collaborative, and I provide regular updates at key milestones throughout the project.
What tools do you use to manage projects and ensure timely delivery?
I use project management tools such as Trello and Asana to keep track of tasks, deadlines, and progress, and ensure timely delivery.
What is your policy on revisions and modifications?
I am open to revisions and modifications throughout the project and work closely with clients to ensure their satisfaction.
What are the payment terms and methods?
The payment terms and methods were discussed and agreed upon in our initial conversation and will be outlined in the project contract.
That’s all for now!
Thanks so much for checking out this article on “per our conversation email samples”! I hope you found helpful tips and tricks for crafting your own emails. Remember to always keep your tone casual and approachable to keep things friendly and engaging. If you have any questions or comments, please don’t hesitate to drop them below. And don’t forget to come back soon for more helpful content! Take care and happy emailing.