Are you about to leave your job and struggling to write a last day email to your colleagues? Fear not, as I have put together some examples that you can use as a template and customize as needed. Saying goodbye to your team can be emotional and overwhelming, but sending a thoughtful email can leave a lasting impression and strengthen the relationships you’ve built during your time at the company. I understand that writing can be a daunting task, especially when it comes to a professional farewell email. That’s why I am here to guide you through the process and provide you with actionable tips that will ensure your last day email hits all the right notes. Whether you’re resigning from your position to pursue a new career or taking a break to focus on personal growth, you want to depart with grace and dignity. So, let’s dive in and create the perfect last day at work email that will leave a positive impression on your colleagues.
The Best Structure for Last Day at Work Email Sample
When it comes to the last day at work, it’s important to tie up loose ends and say goodbye to your coworkers. However, it’s also essential to leave a lasting, positive impression with an appropriate email message. Crafting a farewell email can feel daunting, but with the right structure and tone, you can send off your colleagues in a way that’s both professional and genuine. To help you out, let’s walk through the best structure for a last day at work email sample.
Opening
The opening of your email should immediately state that it’s your last day. This allows your colleagues to recognize the importance of your message and to understand that you are leaving the company. You can begin with a simple greeting such as, “Good morning/afternoon everyone,” then follow up with something like, “Today is my last day at [company name].” Keep this portion brief and straightforward, as you don’t want to dwell on your exit too much.
Gratitude
Next, express your gratitude to your coworkers and supervisors. Thank them for the opportunities they have given you and the support they have provided during your time at the company. Let them know what you’ve learned, how you’ve grown, and how much you value the relationships you’ve built. This part of the email should be heartfelt and personal, but also professional. Avoid going into too much detail or oversharing, as this can come across as unprofessional.
Acknowledgment
If possible, take the time to acknowledge specific individuals who have made an impact on your time at the company. This can include bosses, colleagues, and even clients or vendors you’ve worked with. Share a memorable experience or project you worked on together and thank them for their support or mentorship. By recognizing specific people, you show that you’ve paid attention and that you value their contributions.
Final Thoughts
In your final thoughts, you can include a quick summary of your time at the company and your future plans. Let your colleagues know what you’ll be doing next and how they can stay in touch with you. You may also want to include your personal contact information if you’re comfortable with that. Avoid going into too much detail or sounding like you’re giving a speech. Keep it concise, friendly, and professional.
Sign-off
Finally, sign-off your email with a positive note. Include your contact information again, if desired, and thank your colleagues once more for all they’ve done for you. End with a simple closing like “Best regards,” or “Sincerely.” Keep in mind that this email will be your final impression, so avoid anything negative or controversial.
Crafting a farewell email can be emotional, but it’s also an opportunity to leave on a high note. Using this structure, you can create a heartfelt, professional message that shows your appreciation and respect for your colleagues. Keep it brief, positive, and genuine, and you’ll send them off with the best possible impression.
Last Day at Work Email Samples for Different Reasons
Resignation for Personal Reasons
Dear Team,
As you all know, I have decided to resign from my position as [position] for personal reasons. I have been privileged to work with such an amazing team over the past [duration], and I am grateful for all the experiences I have gained during my time here.
I want to express my appreciation to all my colleagues for their support and encouragement. You have all contributed to creating a positive and supportive work environment that has made my time here an enjoyable and productive experience. I will always remember the wonderful memories we have shared together.
My last day of work will be [date]. I will ensure that I complete all my pending tasks before then and provide all necessary handover details to ensure a smooth transition.
Thank you again for everything, and I hope we can keep in touch in the future.
Sincerely,
[Your Name]
Laid Off Due to Company Reorganization
Dear [Manager’s Name],
I want to take a moment to express my sincere appreciation for the opportunity to work with [Company Name]. Unfortunately, I am writing to inform you that my position has been terminated as part of the company’s recent reorganization.
I want to thank you, my colleagues, and the company for providing me with a supportive and productive work environment where I have been able to grow and develop my skills. I appreciate all the knowledge and experiences I have gained during my time here, and I will always value the relationships I have built.
My last day at work will be [date]. I will ensure that I complete all my pending tasks before then and provide all necessary handover details to ensure a smooth transition.
Thank you again for everything, and I wish you and the company all the best in your future endeavors.
Best regards,
[Your Name]
Retirement
Dear Team,
I write this email with mixed feelings to inform you all that I will be retiring from my role as [position] at [Company Name] effective from [date]. It has been a privilege working with such an incredible team for the past [duration], and I am grateful for all the amazing experiences I have had during my time here.
I want to thank the company and all my colleagues for providing me with the opportunity to grow and develop my skills professionally and personally. I have made many friends and learned so much, and I will always cherish the memories and experiences I have gained while working here.
I will ensure that I complete all my pending tasks before my last day and provide all necessary handover details to ensure a smooth transition for my successor.
Thank you again for everything, and I wish you all the very best in your future endeavors.
Regards,
[Your Name]
Completion of Contract
Dear [Manager’s Name],
I am writing to inform you that my contract for the position of [position] at [Company Name] will complete on [date]. It has been an enriching experience working with such an amazing team over the past [duration], and I am grateful for all the opportunities and experiences I have gained.
I want to express my appreciation to all my colleagues for their support and encouragement. You have all contributed to creating a positive and supportive work environment that has made my time here an enjoyable and productive experience. I will always remember the wonderful memories we have shared together.
I will ensure that I complete all my pending tasks and provide all necessary handover details to ensure a smooth transition for my successor. I look forward to keeping in touch with you all in the future.
Thank you again for everything, and I wish you and the company all the best in the future.
Sincerely,
[Your Name]
Medical Reasons
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [position] at [Company Name] due to medical reasons. Unfortunately, my condition has made it difficult for me to continue my work effectively.
I want to express my appreciation to the company and my colleagues for providing me with the opportunity to work and grow professionally. I am grateful for all the knowledge and experiences I have gained during my time here.
I will ensure that I complete all my pending tasks before my last day and provide all necessary handover details to ensure a smooth transition for my successor.
Thank you again for everything, and I wish you and the company all the best in your future endeavors.
Best regards,
[Your Name]
Relocation to Another State/Country
Dear Team,
It is with mixed emotions that I am writing this email to inform you that I will be resigning from my position as [position] at [Company Name]. This decision was made due to my need to relocate to another state/country.
I want to express my deepest gratitude to the company and my colleagues for providing me with an environment where I have been able to grow and develop my skills. I appreciate all the knowledge and experiences I have gained during my time here, and I will always value the relationships I have built.
I will ensure that I complete all my pending tasks and provide all necessary handover details to ensure a smooth transition for my successor. While I may be leaving physically, I will always carry with me the lessons and memories I have gained while working with such an incredible team.
Thank you again for everything, and I wish you and the company all the best in your future endeavors.
Best regards,
[Your Name]
Starting a New Venture/Entrepreneurial Pursuits
Dear Team,
I am writing to inform you all that I will be resigning from my position as [position] at [Company Name] due to my eagerness to start a new venture/ pursue my entrepreneurial ambitions.
I have been privileged to work with such an amazing team over the past [duration], and I am grateful for all the experiences I have gained during my time here. I want to express my appreciation to all my colleagues for their support and encouragement. You have all contributed to creating a positive and supportive work environment that has made my time here an enjoyable and productive experience.
I will ensure that I complete all my pending tasks before my last day and provide all necessary handover details to ensure a smooth transition for my successor.
Thank you again for everything, and I hope we can keep in touch in the future.
Sincerely,
[Your Name]
Tips for Writing the Last Day at Work Email
Saying goodbye to your colleagues and boss on your last day at work can be emotional and nerve-wracking. Writing the last day at work email is essential, as it gives you the opportunity to thank your colleagues and convey your appreciation for the company you worked for. Here are some tips to help you write a thoughtful and professional last day at work email.
- Keep it professional: Your last day at work email should be professional and not negative. Always remember that this email is your last impression on your colleagues and boss, and you don’t want to burn bridges.
- Show your appreciation: Express your gratitude towards your colleagues and boss for the support and guidance they gave you during your time in the company. It is also essential to thank the company for giving you the opportunity to work and grow.
- Include your contact information: Ensure you include your email address or other contact information in your email for future reference.
- Highlight your accomplishments: Use the opportunity to highlight your achievements during your time in the company. This is a great way to remind your colleagues of the value you brought to the company.
- Mention your future plans: If you have a new job or plan on pursuing further education, you can briefly mention it in your email. However, avoid making it the focal point of your message.
- Wish them well: End your email by wishing your colleagues and boss the best of luck in the future, thanking them once again for the privilege of working with them.
- Proofread: Ensure you proofread your email before sending it, as it will be archived and can be retrieved by your ex-colleagues if necessary.
In conclusion, writing the last day at work email does not have to be complicated or stressful. By keeping it professional, showing appreciation, highlighting your accomplishments, including your contact information, and wishing your former colleagues and boss the best of luck, you can create a thoughtful and memorable farewell message.
Last Day at Work Email Sample FAQs
What should I include in a last day at work email?
Your last day at work email should include a heartfelt goodbye message, thanking your colleagues and employer for the opportunity to work with them. You should also provide contact information for future correspondence and express your wishes for continued success of the company.
Should I mention my reason for leaving in the last day at work email?
It’s not necessary to mention the reason for leaving in the last day at work email. If you’d like to share the reason, keep it professional and concise.
When should I send my last day at work email?
You should send your last day at work email on your last day. It’s important to ensure that you’re still being productive until the very end of your employment.
Should I use humor in my last day at work email?
Humor can be appropriate in a last day at work email, but don’t overdo it. Your message should remain respectful and professional.
How long should my last day at work email be?
Your last day at work email should be brief and to the point. It shouldn’t be longer than a few paragraphs.
Should I send a last day at work email to everyone in the company?
No, there’s no need to send a last day at work email to everyone in the company. It’s best to send the email only to those colleagues and superiors with whom you’ve worked closely with.
Can I include personal contact information in my last day at work email?
Yes, it’s appropriate to include your personal contact information in your last day at work email. This will enable your colleagues to keep in touch with you in the future.
Should I mention my future plans in my last day at work email?
You can mention your future plans in your last day at work email if you’d like to. However, keep it professional and avoid oversharing.
Should I mention colleagues by name in my last day at work email?
Yes, it’s appropriate to thank colleagues and superiors by name in your last day at work email. This will show them that you appreciate their contributions to your professional growth and development.
Can I include a photo in my last day at work email?
No, it’s not necessary to include a photo in your last day at work email. A simple, text-only message is sufficient.
Goodbye for Now!
Well folks, that’s all she wrote! We hope that this “last day at work email sample” has been helpful to you, whether you’re leaving your job or helping out a colleague who is. Remember, it’s always important to thank your co-workers and supervisors for everything they’ve done for you during your time at a job. And who knows? Maybe you’ll cross paths with these folks again down the road. Until then, thanks for reading, and feel free to check back soon for more helpful tips and tricks. And to all of you out there in the workforce, good luck out there!