Hey there! If you’re in the process of applying for jobs, you know how important it is to nail the interview stage. One of the most critical components of this process is scheduling the interview itself, and crafting the perfect email can make all the difference.
That’s why we’ve put together some interview availability email samples for you to use as a starting point. These examples can be easily edited to fit your specific needs, ensuring that you come across as professional, courteous, and organized in your correspondence.
Whether you’re responding to a general request for availability, proposing specific dates and times, or following up after an initial interview, our samples have you covered. Plus, we’ve included some helpful tips and tricks for crafting the perfect interview availability email, so you can present the best version of yourself to potential employers.
At the end of the day, your ability to schedule interviews effectively can make or break your chances of landing your dream job. So why not start with a strong foundation? Check out our interview availability email samples today and get ahead of the competition.
The Best Structure for Interview Availability Email Sample
When it comes to securing a job, the interview process can often feel like the most daunting hurdle to overcome. One of the key aspects of acing an interview is showing up prepared and on time. In order to do so, it’s important to effectively communicate your availability for the interview. Crafting an email to convey your availability may seem like a straightforward task, but there are certain key elements that should be included to ensure success.
A well-structured interview availability email should begin with a courteous and professional greeting, addressing the recipient by name and expressing gratitude for the opportunity to interview. It’s important to convey professionalism from the very beginning of the email, as it sets the tone for the entire communication. Additionally, it’s crucial to clearly state the purpose of the email in the opening line to ensure the recipient knows exactly why you are reaching out.
The body of the email should then provide a range of available dates and times for the interview. It’s important to lead with your most flexible schedule options to increase the chances of finding a time that works for both parties. Be sure to include enough available times to cover at least a few days, as this increases the likelihood of finding a mutually convenient time slot.
After providing a range of dates and times, it’s helpful to include a polite closing statement reiterating your interest in the opportunity and thanking the recipient for their time. Make sure to provide your contact information within the email as well, so that the recipient can easily reach out with any follow-up questions or to confirm a time for the interview.
In summary, the best structure for an interview availability email includes a professional greeting, clarity of purpose, a range of available dates and times, a polite closing statement, and your contact information. Following these guidelines will help you to communicate your availability in a clear and professional manner, setting the stage for a successful interview.
Sample Interview Availability Emails
Interview Availability for Post-Graduate Program Admissions
Dear Admissions Committee,
I am writing to confirm my availability for an interview regarding my application for the post-graduate program at your esteemed institution. I am available anytime during weekdays from 9am to 5pm, and can arrange to come in at a time that is most convenient for you. Please let me know if there is anything else I need to prepare for the interview, and I will make sure to bring it with me on the day.
Thank you for considering my application, and I look forward to the opportunity to meet with you in person.
Sincerely,
John Smith
Interview Availability for Sales Position
Dear Hiring Manager,
Thank you for considering me for the sales position at your company. I am excited to have the opportunity to discuss my qualifications and experience in further detail during an interview. I am available for an interview at any time during the week, and am happy to come in at short notice if needed.
Please let me know if there are any specific topics or questions you would like me to prepare for, and I will make sure to come fully prepared. I look forward to meeting with you soon.
Best regards,
Jane Doe
Interview Availability for Research Assistant Role
Dear Hiring Manager,
Thank you for considering my application for the research assistant role at your organization. I am keen to discuss my experience and qualifications with you in person, and am available for an interview at your earliest convenience. I understand that scheduling an interview with multiple stakeholders can be a challenge, and am happy to be flexible in accommodating your needs.
Please let me know if there is anything else I can do to prepare for the interview, and I will be more than happy to do so. Once again, thank you for considering my application. I look forward to meeting with you soon.
Sincerely,
Maxwell Smart
Interview Availability for Internship Position
Dear Hiring Manager,
Thank you for considering my application for the internship position at your organization. I am thrilled to have the opportunity to further discuss my qualifications and experience with you through an interview. I am available anytime during the week, and can arrange my schedule to accommodate your availability.
Please let me know if there is anything specific I can prepare for the interview, and I will do my best to be well informed and prepared. I look forward to hearing from you soon.
Thank you,
Samantha Lee
Interview Availability for MBA Program Admissions
Dear Admissions Committee,
Thank you for considering my application for the MBA program at your esteemed institution. I am available for an interview any time during weekdays, and am willing to come in at a time that is most convenient for you. I understand that the admissions process can be rigorous and time-consuming, and appreciate the opportunity to discuss my qualifications with you in further detail.
Please let me know if there is anything specific I should prepare for the interview, and I will make sure to do so before the day of the interview. Thank you for considering my application, and I look forward to hearing from you soon.
Best regards,
Richard Kim
Interview Availability for Software Engineer Role
Dear Hiring Manager,
Thank you for considering my application for the software engineer role at your company. I am excited to discuss my qualifications with you in further detail during an interview. I am available any time during weekdays, and am happy to come in at short notice.
Please let me know if there are any specific topics or questions you would like me to prepare for, and I will make sure to come fully prepared. Thank you for considering my application, and I look forward to hearing from you soon.
Sincerely,
Oliver Jones
Interview Availability for Teaching Assistant Position
Dear Hiring Manager,
Thank you for considering my application for the teaching assistant position at your organization. I am excited to have the opportunity to discuss my qualifications and experience with you in further detail during an interview. I am able to come in for an interview anytime during weekday mornings, and can accommodate other schedules as well if given sufficient notice.
Please let me know if there is anything specific I can prepare for the interview, and I will do my best to be well informed and prepared. Thank you again for considering my application, and I look forward to hearing from you soon.
Best regards,
Jamie Smith
How to Write an Effective Interview Availability Email Sample
A well-written interview availability email can increase your chances of getting the job you desire. Employers are always looking for candidates who are proactive, professional, and clear in their communication. A concise and clear email conveys these traits and shows the employer how interested and serious you are about the position. Here are some tips to help you write an effective interview availability email sample:
- Start with a clear subject line that includes your name and the purpose of the email (e.g., “Meeting Availability for John Doe”).
- Greet the employer formally, using their name if you have it (“Dear Mr./Ms. LastName”).
- Thank them for extending the opportunity to interview for the position.
- State your interest in the job and briefly explain why you think you are a good fit for the role.
- Offer your availability in the next week or two. Provide multiple options for dates and times, and be flexible. Avoid stating general availability (e.g., “I’m available anytime next week”), as it can make scheduling more difficult.
- Mention how long the interview will take, if known, and any other relevant details such as the location or whether it will be conducted in-person or virtually.
- Express your enthusiasm for the opportunity to meet and learn more about the job and the company.
- Close the email with a professional sign-off and your contact information.
Here’s an example of a well-written interview availability email sample:
Dear Mr. Smith,
Thank you for considering me for the role of Marketing Manager at ABC Company. I am thrilled about the opportunity to join such a reputable organization and utilize my marketing skills to advance the company’s growth goals.
I am available for an interview next week between 9 am and 12 pm on Monday, Wednesday, or Friday. I would be happy to schedule the interview at your convenience. The interview should take approximately an hour, and I am currently located in downtown Manhattan.
Please let me know if there are any additional details you would like me to provide or if any changes need to be made to the proposed schedule. I am looking forward to meeting with you and discussing how I can contribute to your team.
Best regards,
Jane Doe
Interview Availability Email Sample FAQs
What should be the subject line of an interview availability email?
The subject line of an interview availability email should be brief and indicate the purpose of the email. For example, “Interview Availability for [Position Title]”.
What should be included in the body of an interview availability email?
The body of an interview availability email should include your name, the position you are applying for, your availability for the next few weeks, and a request for the interviewer to confirm their availability during those times.
How soon should I send an interview availability email after receiving an invite?
You should try to respond to an interview invitation within 24-48 hours of receiving it. If you need more time to check your schedule, let the interviewer know that you will send your availability as soon as possible.
Should I edit the interview availability email sample to fit my tone?
Yes, it’s always a good idea to customize the email to your tone and style. This helps make a positive impression on the interviewer.
What if I don’t have availability during the suggested dates and times?
If you don’t have availability during the suggested dates and times, suggest alternative dates and times that work for you. It’s important to be flexible and accommodating.
How many dates and times should I provide in the email?
It’s recommended to provide at least 3 dates and times for the interviewer to choose from. This increases the chances of finding a mutually convenient time.
Should I send a reminder email if I don’t get a response to my interview availability email?
It’s okay to send a reminder email after a few days if you don’t receive a response. But make sure to include a polite message and avoid being too pushy or aggressive.
How should I sign off an interview availability email?
You should thank the interviewer for considering you for the position and express your enthusiasm for the opportunity. You can finish the email with “Best regards”, “Sincerely”, or a similar sign-off.
Can I suggest a phone or video interview if I can’t travel to the location?
Yes, it’s perfectly fine to suggest a phone or video interview if you can’t travel to the location. However, make sure to clarify the details and logistics of the interview format and technology.
How important is it to be punctual for an interview?
Being punctual for an interview is important because it shows respect for the interviewer’s time and professionalism. Make sure to arrive at least 10 minutes before the scheduled time.
Cheers to Your Future Interviews: Sample Email for Interview Availability
Now that you have an idea on how to craft an impressive interview availability email, it’s time to put your skills to the test. Remember to highlight your flexibility and work schedule and to end on a positive note. Thank you for taking the time to read this article, and we hope you found the sample email useful. Don’t forget to visit our website for more career-related content and tips. Good luck with your job search!