Are you interning at a company and have decided to move on? It’s time to write your resignation email. Don’t worry if you’re not sure where to start. We’ve got you covered with some examples of internship resignation email samples that you can edit and customize to fit your situation. Whether you want to thank your team or express your gratitude for the experience, our samples will help you write a professional and respectful resignation email. So, let’s get started!
The Best Structure for an Internship Resignation Email Sample
Resigning from an internship can be a tough decision, as it not only affects your immediate work but also your long-term career prospects. Regardless of the circumstances that have led you to this point, it is important to ensure that you resign professionally, cordially and in a way that does not burn bridges with your boss or colleagues.
Here is the best structure for an internship resignation email sample:
1. Subject line
The subject of your email should be clear and concise, indicating that you are resigning from your internship. An example of an appropriate subject line is “Internship Resignation – [Your Name]”. This will help your employer identify the email quickly and respond accordingly.
2. Salutation and introduction
Your salutation should be formal, addressing your supervisor by their name. You should then proceed to introduce yourself, stating your full name, position and the department you work in. This will be helpful in case your boss is not immediately familiar with your name, or if there are other interns working in the same department.
3. Reason for resignation
You should then state your reason for resigning from your internship. While you don’t have to go into too much detail, it’s essential to be honest and transparent. If you are leaving because of a personal issue, you can keep the explanation brief and provide a general reason such as “I have accepted a job offer,” or “I have to attend to a family emergency.” If you are unhappy with your internship, try to be diplomatic and constructive in your feedback, but avoid offending anyone.
4. Gratitude and appreciation
After explaining the reason why you are leaving, it is essential to express your gratitude for the opportunity to work with the company and your colleagues. You can point out some of the things you have learned, the skills you have developed, and the people you have met. If you have received feedback from your supervisor or colleagues, ensure that you acknowledge them and let them know that you have found it helpful.
5. Offer to help out
If you are leaving your internship on good terms, you can offer to help out in any way possible. This can involve assisting with the handover of your work or providing support in the transition period. By offering this, you leave a good impression and show that you are committed to leaving things in good shape.
6. End on a positive note
Finally, you should end your resignation email with a positive statement, wishing your supervisor, colleagues and the company all the best. You can also include your contact details so that you can stay in touch. This closing will ensure that you are leaving your internship with grace and dignity, regardless of your reason for resigning.
Following this structure will help you write the best internship resignation email sample. Remember that when resigning from an internship, you should aim to do it professionally, cordially, and without burning bridges. By using the right tone and adhering to the structure above, you will make a good impression, even as you leave for other opportunities.
7 Internship Resignation Email Samples for Different Reasons
Sample 1: Personal Reasons
Dear [Supervisor’s name],
I hope this email finds you in the best of health and spirits. I am writing to regretfully inform you of my resignation from my internship position at [Company Name]. This was not an easy decision for me to make as I have enjoyed my time here and learned a great deal from the experience.
However, I have recently been confronted with some personal matters that require my full attention and devotion. As a result, I am unable to continue with the internship at this time.
I want to thank you and everyone at [Company Name] for giving me this amazing opportunity. I will always cherish the knowledge and skills I have gained here.
I will complete my work and ensure a smooth transition before my departure on [Date].
Thank you for your understanding,
[Your Name]
Sample 2: Health Issues
Dear [Supervisor’s name],
I am writing to tender my resignation from my internship position at [Company Name]. It is with deep regret that I must take this step, but due to health reasons, I cannot continue with my work at this time.
I have consulted with my physician, and they have advised me to take a break from work to focus on my health. I am confident that with a little rest, I will be able to come back stronger and better.
I am grateful for the opportunity that [Company name] has given me, and for all the experience and knowledge I have acquired during my time here. I will ensure that everything is in order before my departure on [Date], and that a smooth transition is made.
Thank you for your understanding,
[Your Name]
Sample 3: Going Back to School
Dear [Supervisor’s name],
I am grateful to have had the opportunity to work as an intern at [Company Name]. However, I regretfully inform you of my resignation as I have decided to go back to school to pursue further studies.
I have always been passionate about [field of study], and I believe that going back to school will help me achieve my career goals. This decision was not easy, but I am excited for this new chapter in my life.
I want to thank you and everyone at [Company Name] for the support and encouragement during my time here. I will ensure that all my work is completed before my last day on [Date].
Thank you for everything,
[Your Name]
Sample 4: Work-Life Balance
Dear [Supervisor’s name],
I am writing to resign from my internship position at [Company Name]. While I have enjoyed my experience here and learned a great deal, I have realized that I am unable to maintain a healthy work-life balance.
I have been struggling to keep up with the demands of the internship and my personal life. As a result, I feel that it is in my best interest to step down and prioritize my well-being.
I want to thank you and the entire team at [Company Name] for the opportunity to learn and grow during my time here. I will make sure to complete all my work and ensure a smooth transition before my last day on [Date].
Thank you,
[Your Name]
Sample 5: Family Emergency
Dear [Supervisor’s name],
I am writing to resign from my internship position at [Company Name]. It is with deep regret that I must take this step, but I have been confronted with a family emergency that requires my undivided attention.
I have tried my best to balance my time between work and family, but I realize that the situation demands more from me than what is practical to be able to continue with my internship.
I want to thank you and everyone at [Company Name] for the amazing experience I have had here. I will ensure that the work assigned to me is completed before my departure on [Date].
Thank you for your understanding,
[Your Name]
Sample 6: Career Change
Dear [Supervisor’s name],
I am writing to resign from my internship position at [Company Name]. While I have enjoyed my time here and learned a great deal, I have decided to change my career path and will be pursuing a different field.
I want to express my appreciation to you and the entire team at [Company name] for the fantastic opportunity to work with you all. I will ensure that everything is in order before my departure on [Date], and that a smooth transition is made.
Thank you again for everything,
[Your Name]
Sample 7: Work Culture Mismatch
Dear [Supervisor’s name],
I am writing to resign from my internship position at [Company Name]. It is with regret that I must take this step, but I find that the work culture here is not aligned with my expectations and has become a significant source of stress for me.
I want to thank you and everyone at [Company Name] for the fantastic opportunity to work with you all. I will ensure that all my work is completed before my departure on [Date], and that a smooth transition is made.
Thank you for your understanding,
[Your Name]
Tips for Writing an Internship Resignation Email
If you’re considering resigning from your internship, it’s important to do so professionally and courteously. While it may be tempting to simply quit without notice or explanation, this could harm your professional reputation and make it more difficult to secure future opportunities. Here are some tips for crafting a well-written internship resignation email:
1. Start with a formal greeting: Begin your email with a formal greeting, such as “Dear [Supervisor’s Name].” Use their proper title, such as “Dr.” or “Mr./Ms./Mrs.” if applicable.
2. Express gratitude: Express your gratitude for the opportunity to intern with the company or organization. This could be a few sentences outlining your experience and what you learned, and what you appreciated about the internship.
3. Be specific about your resignation date: Clearly state the date when you intend to resign. This allows your supervisor to plan for your eventual departure and arrange for someone to replace you if necessary.
4. Provide a brief explanation: There’s no need to go into great detail about why you’re resigning, but a brief explanation can help provide context and avoid any misunderstandings. For example, if your decision is due to personal reasons such as a family emergency or health issue, it’s fine to state this in your message.
5. Offer to help: If appropriate, offer to assist with the transition before you leave. For example, you might offer to finish a project, provide notes or training for your replacement, or help organize your files.
6. End with a professional closing: End your email with a polite closing, such as “Sincerely” or “Best regards,” followed by your name and contact information. This shows that you value the relationship you’ve built with your supervisor and the company, and are willing to maintain connections in the future.
Overall, your internship resignation email should be brief, professional, and convey your appreciation for the opportunities you’ve been given. By following these tips, you can exit your internship on a positive note and keep the door open for future opportunities with the company or organization.
FAQs about Internship Resignation Email Sample
What is an internship resignation email?
An internship resignation email is a written notice sent to your employer informing them of your intention to terminate your internship with the company.
When should I send my internship resignation email?
You should send your internship resignation email as soon as you have made the decision to terminate your internship. Ideally, this should be done at least 2-3 weeks before your last day of work.
How do I write an internship resignation email?
When writing an internship resignation email, keep it simple and straightforward. Start with a clear statement of your intention to resign, followed by the reason for your resignation. Thank your employer for the opportunity and express your willingness to help ease the transition process.
What should I include in my internship resignation email?
You should include the date of your resignation, your reason for resigning, the last date you will be available to work, and any information about how you will assist with the transition.
Should I include my supervisor or boss in the internship resignation email?
Yes, it is important to include your supervisor or boss in the internship resignation email as they will need this information for planning and scheduling. It is also a sign of respect towards your supervisor or boss.
Can I resign from an internship without notice?
In general, it is not recommended to resign from an internship without giving any notice. Giving notice allows the company to make the necessary arrangements to cover your responsibilities and ensures a smoother transition.
Can I change my mind after sending my internship resignation email?
If you change your mind after sending your internship resignation email, it is possible to speak with your supervisor or boss to discuss your situation further. However, it is important to be aware that this may not be possible, particularly if the company has already made plans to replace you.
How should I address my internship resignation email?
You should address your internship resignation email to your supervisor or boss, using their name and title. You may also copy other individuals depending on the company’s protocol.
What should I do after sending my internship resignation email?
After sending your internship resignation email, arrange a meeting with your supervisor or boss to discuss the details of your departure. Be sure to complete any outstanding tasks and tie up any loose ends before your final day of work.
Can I use a template for my internship resignation email?
Yes, you can use a template for your internship resignation email. However, be sure to customize it to your specific situation and follow the guidelines provided by your company.
That’s all, folks!
There you have it, an internship resignation email sample that you can adapt to fit your personal circumstances. Remember, resigning from an internship may seem daunting, but it’s a necessary step towards achieving your goals. Just be sure to do it professionally and with grace. Thank you for reading and I hope this article has been helpful. Be sure to visit our site again for more career advice and tips!