Are you tired of sending out countless internship emails, only to receive little to no responses? Crafting the perfect application letter can feel like a daunting task, but fear not, as I offer you a solution. In this article, you will find internship email application letter samples that you can use as a reference point to create your own application letter. These samples are not only informative but also editable, so you can take advantage of them and customize them to fit your specific needs. Whether you’re a student looking for work experience or an experienced individual seeking career advancement, this article will provide you with everything you need to craft a compelling internship email application letter. So, without any further ado, let’s dive into the world of internship application letters.
Crafting the Perfect Internship Application Email Letter: Tips and Tricks
Are you ready to apply for your dream internship but feeling intimidated by the application process? Fear not, because with the right approach, you can create an email that stands out and showcases your qualifications. In this guide, we’ll break down the best structure for an internship application email letter.
First and foremost, it’s important to address the email properly. You want to make sure you’re sending it to the right person, so do your research ahead of time. Look for a specific name or email address for the person in charge of intern hiring. Avoid addressing it generically such as “To Whom It May Concern” or “Dear Sir/Madam”.
Next, make sure to introduce yourself clearly and concisely. Start with a brief, yet impactful opening that grabs the recipient’s attention. This could be mentioning how you found out about the internship or highlighting your passion for the industry. Make sure to follow up with a detailed explanation of your background skills and experiences. Describe what makes you unique and what value you would bring to the company.
The body of your email should also highlight your interest in the company and your eagerness to learn from them. This is where you can show that you’ve done some research on the company and have a solid understanding of its values and mission. Mention any specific initiatives that you’re particularly excited about and how your skills could contribute to those goals. Adding a personalized touch by mentioning any personal connection to the company can also be a great method to set your email apart.
Lastly, it’s important to wrap up the email with a clear call-to-action. This tells the recipient what the next steps should be and how you want to proceed. You might suggest a specific time to follow up with the employer on the status of the application, or you might simply let them know that the ball is in their court and you’re looking forward to hearing back soon.
Now it’s time to put it all together! Make sure your email is well-organized and easy to read. Use bullet points and subheadings to break up the text and draw attention to key points. Be sure to proofread your application multiple times to avoid any errors or typos. And last but not least—remember to show your enthusiasm and personality! Allowing your unique style and voice to shine through can make a significant difference in securing an interview and ultimately, the internship you’re gunning for.
In summary, crafting an internship application email letter might seem daunting, but with a structured approach, attention to detail, and a little bit of personality, you can set yourself apart and secure the internship of your dreams.
7 Internship Email Application Letter Samples
Sample 1 – Applying for an Internship
Dear [Employer],
I am excited to apply for the internship position at [company name] which I found on [Job board]. As a [field of study] student, I believe this opportunity will give me practical knowledge and skills in the [field of study] industry.
I am especially interested in the work that [company name] does, and I share your passion for [company core values or mission statement]. I believe that through this internship, I will be able to contribute meaningfully to [company name] and also learn a great deal in the process.
Thank you for considering my application. I look forward to speaking with you soon.
Sincerely,
[Your name]
Sample 2 – Requesting an Internship Extension
Dear [Supervisor],
I hope this email finds you well. I am writing to request an extension for my internship, which is set to be completed within the next few weeks. I would like to request a two-week extension so that I can complete the remaining tasks and also take on additional responsibilities during this period.
During my time at [company name], I have learned a great deal about [specific achievements or skills earned], and I am certain that an extension will give me the opportunity to gain even more valuable experience. I am also eager to take on new challenges and help the [department/team] achieve its goals.
Thank you for considering my request. Please let me know if you require any further information.
Best regards,
[Your name]
Sample 3 – Requesting to Switch Internship Departments
Dear [Supervisor],
I am writing to request a switch to a different department for the remainder of my internship. While I have enjoyed my time working with the [current department], I believe that switching to the [new department] will allow me to gain more experience and learn new skills relevant to my career goals.
I am particularly impressed by the work that the [new department] is doing, and I am eager to contribute to their projects. I have already spoken to [new department supervisor/manager] who has expressed willingness to take me on for the remaining [duration of internship] period.
Thank you for your consideration. Please let me know if you require any further information.
Best regards,
[Your name]
Sample 4 – Requesting to Work Remote During Internship
Dear [Supervisor],
I am writing to request permission to work remotely for the remainder of my internship. Due to [reason e.g. COVID-19 pandemic], I would like to work from my own location, rather than coming into the office.
I assure you that I will continue to fulfill all my responsibilities and complete my tasks on time, despite working from home. I have [good internet connectivity/good communication tools], which will help me stay connected to the team, and I am willing to adapt my work schedule to suit the needs of the company.
Thank you for considering my request.
Best regards,
[Your name]
Sample 5 – Requesting a Reference Letter from Internship Supervisor
Dear [Supervisor],
I hope this email finds you well. I am in the process of applying for [graduate school/job/internship], and I am writing to request a reference letter from you, based on my performance during my internship at [company name].
During my time at [company name], I have learned a great deal about [specific achievements or skills earned], and I am grateful for the opportunity to have worked under your supervision. I am confident that a reference letter from you will greatly enhance my chances of securing [graduate school/job/internship] placement.
Thank you for considering my request. Please let me know if you require any further information.
Best regards,
[Your name]
Sample 6 – Requesting a Meeting to Discuss Future Opportunities
Dear [Employer],
I am writing to request a meeting with you to discuss potential future opportunities at [company name]. During my internship, I have gained a great deal of knowledge and experience in the [field of study] industry, and I am interested in exploring ways that I could continue working with the company in the future.
I am impressed by the work that [company name] is doing, and I believe that I could make a positive contribution to the team. I would be happy to discuss potential opportunities and how my skills and experience could be a good fit for the company.
Thank you for your time. I look forward to hearing back from you soon.
Best regards,
[Your name]
Sample 7 – Thank you Letter After Completing Internship
Dear [Supervisor/HR Manager],
I would like to take this opportunity to express my gratitude for the opportunity to complete my internship at [company name]. The experience has been truly invaluable, and I feel that I have learned so much about [specific achievements or skills earned].
I am grateful to have worked under your guidance and supervision, and I appreciate the patience and support that you have shown me during my time at [company name]. The skills and knowledge that I have gained during this internship will undoubtedly prove useful in my future endeavors.
Thank you once again for everything you have done for me during my internship. I will remain forever grateful.
Best regards,
[Your name]
Tips for an Effective Internship Email Application Letter Sample
Internship application letters are the first point of contact between a candidate and the employer. They can make or break the chances of landing the internship. As such, it is important to craft an effective email application letter that highlights your skills, experience, and qualities that make you the ideal candidate for the role. Here are some tips for an effective internship email application letter sample.
Highlight Relevant Experience and Skills
The first and most important tip for an internship email application letter is to highlight your relevant experience and skills. This means showcasing any past internships, projects or volunteer work that align with the requirements of the internship. In addition to this, highlight any transferable skills that make you the ideal candidate for the role. This can include leadership, communication, time management and problem-solving skills.
Be Clear and Concise
Internship email application letter sample must be clear and concise. Employers receive hundreds of applications, so it is crucial to make your letter stand out. To achieve this, start with a strong opening that grabs their attention. The letter should be structured with an introduction, body, and conclusion. Ensure that your letter is well-written and free of any spelling or grammatical errors.
Showcase Your Passion and Enthusiasm
Employers want to hire interns who are passionate, enthusiastic and eager to learn. As such, it is important to showcase these qualities in your email application letter. This means demonstrating your interest in the company and the industry. Show that you have done your research on the company and explain why you want to work for them. This will not only show your passion but also make your letter more personalized.
Provide Relevant Supporting Documents
Finally, providing relevant supporting documents can improve your chances of getting an internship. This can include a resume, cover letter, transcripts, and references. Ensure that these documents are tailored to the internship and highlight your relevant skills and experience. Additionally, make sure that these documents are well-designed and visually appealing.
By following these tips, you can create an email application letter sample that stands out and increases your chances of landing the internship.
FAQs about Internship Email Application Letter Sample
What should a subject line of the email be?
The subject line of the email should be concise and informative, mentioning clearly the internship program and the applicant’s name, e.g. “Application for Marketing Internship – Jane Doe”.
What should I mention in the opening paragraph?
The opening paragraph should introduce yourself, state the internship position you are applying for, and express your interest and reasons for applying.
Is it important to tailor the letter according to the company?
Yes, it is crucial to customize the application letter according to the company and role you are applying for, as it shows that you have researched and understand the company’s values, goals, and requirements.
Should I highlight my previous experiences related to the position?
Yes, it is advised to mention any relevant experiences, skills, or projects that align with the internship position.
What should I include in the body of the letter?
The body of the letter should provide more details about your experience, skills, and achievements, and how they make you an ideal candidate for the position. You can also mention why you are interested in the internship and how it fits into your career goals.
Should I attach my resume and other documents with the email?
Yes, you should attach your resume, cover letter, and any other relevant documents to the email, and mention it clearly in the email body.
How long should the email and letter be?
The email should be brief and to the point, with a maximum length of 2-3 paragraphs. The letter can be one or two pages long, but it should be concise, organized, and visually appealing.
What should the closing paragraph include?
The closing paragraph should thank the hiring manager for their time and consideration, express your enthusiasm for the opportunity, and provide your contact information and availability for an interview.
Is it necessary to follow up after sending the application?
Yes, it is recommended to follow up after a week or two if you haven’t received any response, to show your interest and persistence. You can send a polite email or call to inquire about the status of your application.
How important is proofreading and editing the application before sending?
Proofreading and editing are crucial to ensure that your application is error-free, professional, and effective in conveying your message. A poorly edited application can hurt your chances of getting selected, so it is important to take the time to revise and refine it.
Wrapping Up
That’s a wrap, folks! I hope you found this internship email application letter sample helpful on your journey to finding the perfect internship. Remember, the key to success is to showcase your passion, skills, and eagerness to learn in a compelling and concise email application. Thanks for joining me today. I look forward to seeing you back here again soon for more helpful tips and tricks!