Are you tired of the same old monotony at work and crave a new adventure? Or maybe you’ve decided to pursue your passion and start a new business venture. Whatever your reason may be, resigning from a job can be a daunting task, especially when it comes to drafting the resignation email. Lucky for you, we have a humble resignation email sample that will make the process a lot easier. Not only that, but we have also included various examples that you can edit as needed to suit your situation perfectly. With our help, you can resign with grace and professionalism, leaving behind a positive impression that will go a long way in your future endeavors. So don’t let the fear of resignation hold you back, take the first step towards a brighter future with our humble resignation email sample today.
The Ideal Structure for a Humble Resignation Email Sample
Writing a resignation email can be a daunting task, particularly if you are leaving a job that you have been in for a long time. You want to express your gratitude to your employer and colleagues for the opportunities, experiences, and support while also letting them know that you will be moving on to your next venture. The key to a great resignation email is to keep it concise, straightforward, and humble. Below is a sample structure that you can use to write a resignation email that will leave a lasting impression.
Opening Paragraph: Expressing Gratitude and Announcing Resignation
Begin your resignation email by expressing your gratitude for the experiences and opportunities you have had working with your current employer. Let them know that you have made the difficult decision to move on to the next chapter in your career and that you will be resigning from your position. You don’t need to go into too much detail about your reasons for leaving, but it is important to let them know that you appreciate the time you have spent working with them.
Second Paragraph: Sharing Appreciation and Offering to Assist in Transition
In this paragraph, you should further express your appreciation for the skills you have developed, the experiences you have had, and the relationships you have built while working in your current position. Additionally, offer your assistance in making the transition as smooth as possible. You can offer to help train a replacement or complete any unfinished work before you leave.
Third Paragraph: Closing and Expressing Gratitude Again
In the final paragraph, reiterate your appreciation for the opportunities the employer has provided you. Let them know that you are confident that your next venture will provide new challenges that will allow you to continue to learn and grow professionally. Provide your contact information so that they can reach out to you if they need any further information or have any questions.
In conclusion, a great resignation email should be concise, straightforward, and humble. Begin with an opening paragraph expressing gratitude and announcing your resignation, followed by a second paragraph offering your assistance in the transition. End with a closing paragraph reiterating your appreciation and providing your contact information. Remember that this is a professional email, and you should ensure that your writing style is clear, concise, and respectful.
Humble Resignation Email Samples for Various Reasons
Medical Reasons
Dear [Manager’s Name],
It is with a heavy heart that I write this letter to inform you that I am resigning from my position as [Your Position] at [Company Name] due to medical reasons. After consulting with my doctor, I have come to the decision that I’m no longer able to fulfill my responsibilities in this position.
I want to thank you and the entire team for the great experiences I have had during my time in this company. My time here has been amazing, and I’ve had the opportunity to learn and work with fantastic people. I’ll cherish the knowledge and skills I’ve gained here.
I will do everything I can to ensure a smooth transition. Please let me know if there is anything I can do before my last day. I hope to keep in touch and I’m grateful for everything.
Best regards,
[Your Name]
Career Growth
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation as [Your Position] at [Company Name]. After much careful thought and consideration, I have decided that it’s time for me to take the next step in my career.
I want to thank you and the team for the support and learning opportunities provided during my tenure here. My job at [Company Name] has been amazing, and I’m proud of the contributions I’ve made to the team and the company.
I will work with my team to ensure a smooth transition before my last day. Please let me know if there is anything I can do before then. I’ll cherish the connections and memories I’ve made with everyone.
Yours respectfully,
[Your Name]
Relocation
Dear [Manager’s Name],
This letter serves as my formal notice of resignation from my position as [Your Position] at [Company Name]. The reason for this is that my family and I have decided to relocate to [New City].
I can’t express how much I’ve enjoyed working at [Company Name]. I’ve had the opportunity to work with great colleagues and learn new things. I’m grateful for all the support during my tenure with the company.
I want to assure you that I’ll do my best to provide a smooth transition. I’ll stay in touch with my team and be available if you need any help during this period.
Thank you again for everything. I hope our paths cross again in the future.
Yours sincerely,
[Your Name]
Personal Reasons
Dear [Manager’s Name],
I’m writing this letter to inform you that I am resigning from my position as [Your Position] at [Company Name]. My decision is based on personal reasons that have been taking up much of my time and energy outside of work.
It’s been an honor to work with [Company Name] over the years, and I’m thankful for the career development it has afforded me. I’m indebted to the team for the support and knowledge shared during my tenure here.
Rest assured, I’ll do everything I can to ensure a seamless transition before my last day. Please let me know if there is anything else I can collaborate with during this period.
I appreciate your understanding and look forward to keeping in touch.
Best regards,
[Your Name]
Better Prospect
Dear [Manager’s Name],
I’m writing this letter to inform you that I am resigning from my position as [Your Position] at [Company Name]. The reason for my resignation is that I have come across an opportunity that offers better growth prospects and career development.
I want to thank you and the team at [Company Name] for providing a platform where I could learn and grow. I’ve had a great time working alongside such talented colleagues, and I’ll always cherish the memories and experience I’ve gained.
I will ensure that I do everything in my power to smoothen my transition and handover to the next person taking over the role. Please let me know if there is anything else that I can collaborate with during this period.
Wishing the team well for the future and staying in touch.
Yours sincerely,
[Your Name]
Stress and Burnout
Dear [Manager’s Name],
It is with sadness that I write this letter to inform you that I’m resigning from my position as [Your Position] at [Company Name]. I’ve been battling stress and burnout due to a combination of work overload and personal factors, and I have decided that I need to take some time to recover and re-energize.
I appreciate all the fantastic opportunities I’ve had working with the team, and I’m glad to have been part of its success. I learned so much and was genuinely impressed with everyone’s professionalism and commitment to excellence.
I’ll collaborate to ensure the job is handed over smoothly in the coming weeks during my notice period. Please let me know if there is anything else that I can collaborate with during this period.
Thank you for everything and hoping to stay in touch.
Sincerely yours,
[Your Name]
Conflict in the workplace
Dear [Manager’s Name],
I am writing this letter to notify you that I am resigning from my position as [Your Position] at [Company Name]. The reason for my resignation is that I feel I can no longer work under the current circumstances of conflict with a fellow team member.
It is not an easy decision to make, but I believe it is the best course of action to take under the circumstances. I have enjoyed my tenure with the company and appreciate the opportunities presented to me during this period.
I would like to assure you that I will work collaboratively with my team to ensure a smooth handover when my departure date arrives, and I’ll be the first to volunteer if there is a need to provide additional support.
Thank you again for everything, and I wish the team well in the future.
Best regards,
[Your Name]
Tips for Writing a Humble Resignation Email
Resigning from a job can be a challenging decision. It requires a lot of strength and bravery, especially when it comes to informing your employer. Writing a humble resignation email is one way to showcase your professionalism and show gratitude for the opportunity given. Here are some tips to help you write a humble resignation email:
- Start with a friendly greeting – Begin your email with a friendly and positive message. Let your employer know how much you appreciate the opportunity to work with their organization and how grateful you are for the experience you gained.
- Be clear and concise – Your email should be brief and to the point. Avoid digressing into details about your decision to resign, or going into too much detail about why you are leaving. Focus on the essentials, such as the date of your last day of work and any outstanding tasks that need completing before you leave.
- Offer to help with the transition – It is courteous to offer assistance in transitioning your job to someone else. This may include offering to train a new employee, documenting your work processes, or providing them with contact information for key stakeholders you have been in contact with.
- Thank your employer – In your resignation email, thank your employer again for the opportunity given and the time you have spent working with the company. Express your gratitude for everything you have learned and the skills you have gained while working with them.
- Stay positive – It is important to maintain a positive tone throughout your resignation email despite your reasons for leaving. Avoid criticizing your colleagues or employer, or venting your grievances. This can leave a negative impression on the company and damage future professional relationships.
- Proofread carefully – Your resignation email is an official document and must be free of grammatical errors, typos, and other mistakes. Double-check your email for accuracy, clarity, and tone before hitting send.
Resignation from a job can be stressful, but writing a humble resignation email can smooth the transition and minimize the negative impact on the organization. Following these tips can help you write a diplomatic and professional resignation email that leaves a lasting positive impression.
FAQs Related to Humble Resignation Email Sample
What is a humble resignation email?
A humble resignation email is a letter sent to your employer, announcing your resignation in a respectful and humble tone, rather than being arrogant or rude.
What should be the tone of a resignation email?
The tone of a resignation email should be professional, polite, respectful, and humble, regardless of the reasons why you are resigning from your job.
What are the benefits of writing a humble resignation email?
Writing a humble resignation email reflects your good character, professionalism, and respect for your employer and colleagues. It also helps you maintain positive relationships and good references for your future career.
How do you start a humble resignation email?
You can start your humble resignation email by addressing your supervisor or manager by their name or title and expressing your gratitude for the opportunities and experiences you have had while working for the company.
What should you include in a humble resignation email?
You should include the date of your resignation, your reason for leaving, an offer to assist in the transition, your contact information, and a closing statement thanking your employer and colleagues for their support.
Should you mention negative aspects of your job in a resignation email?
No, you should avoid mentioning negative aspects of your job or your coworkers in a resignation email as it could harm your professional reputation and damage your relationship with your employer and colleagues.
How do you express your appreciation in a humble resignation email?
You can express your appreciation in a humble resignation email by thanking your employer and colleagues for the support, trust, collaboration, and opportunities they have given to you during your time at the company.
How do you maintain a positive relationship after sending a humble resignation email?
You can maintain a positive relationship after sending a humble resignation email by completing your tasks, fulfilling your duties, offering your assistance, and showing your respect and appreciation until your last day at the company.
Can a humble resignation email help you in your future career?
Yes, a humble resignation email can help you in your future career as it demonstrates your professionalism, integrity, and soft skills such as communication, emotional intelligence, and conflict resolution.
What is the best time to send a humble resignation email?
The best time to send a humble resignation email is at least two weeks before your planned departure date to give your employer and colleagues enough time to prepare for your transition and find a replacement if necessary.
Say Goodbye in Style!
Now that you have a better understanding of how to write a humble resignation email, it’s time to put it into action. Remember, resigning from a job is never an easy thing to do, but it can be made easier by showing humility and gratitude. Even if you are leaving on bad terms, writing a professional and courteous email can help maintain a positive relationship with your former employer and colleagues. Thanks for taking the time to read this article, and we hope to see you again soon!