Are you feeling frustrated because your application or request has been denied? Don’t give up yet. Writing an email for reconsideration can increase your chances of getting the response you want. But how do you write an effective email to persuade the reader?
Firstly, you need to understand that the content of your email is critical. You should be respectful, polite, and professional in your approach. Furthermore, your email must have a clear purpose and answer the question, “Why should this person consider me again?”
To help you write a compelling email, several examples are available on the internet that you can use as a starting point. Just keep in mind that you should edit them as needed to match your situation and needs.
In this article, you will learn how to write an email for reconsideration that will increase your chances of getting a positive response. Regardless of whether you are applying for a job, requesting for reconsideration, or asking for an extension, the tips and strategies outlined in this article will aid you in writing an email that will help you get what you want.
So don’t fret, you are not alone. With these tips at your disposal, you can write an email that will convince the reader to grant you a reconsideration. So, let’s get started!
The Best Structure for Writing an Email for Reconsideration
When writing an email for reconsideration, it’s important to structure your message in a way that is clear, concise, and persuasive. Here are some tips to help you craft an effective reconsideration email.
1. Start with a clear and respectful subject line: Your subject line should make it clear that you are requesting a reconsideration of a decision, while maintaining a tone of respect and professionalism. Example: “Request for Reconsideration: Jane Doe’s Admissions Application”
2. Begin with a polite and concise introduction: Introduce yourself and your reason for requesting reconsideration in a brief and respectful manner. Keep in mind that the person reading your email is likely busy, so it’s important to be straightforward and to the point. Example: “Dear Admissions Committee, I am writing to respectfully request reconsideration of my recent admissions application.”
3. State your case clearly and provide supporting evidence: In this section, you should provide a clear and compelling argument for why you believe the decision should be reconsidered. Provide any relevant evidence or documentation that supports your case. Try to make your case as persuasive as possible by using specific details and examples. Example: “I believe that my application was unfairly evaluated due to a misinterpretation of my transcripts. Attached please find a copy of my official transcript, which clearly shows that I have met all of the necessary requirements for admission.”
4. Acknowledge any shortcomings and show your willingness to improve: Even if you believe that the decision was unjust, it’s important to acknowledge any weaknesses in your application and express your willingness to improve. This can help to demonstrate that you are a serious and committed applicant. Example: “While I understand that my GPA fell slightly below the minimum requirement, I have taken steps to improve my academic performance and would be willing to provide any additional documentation or information that may be helpful.”
5. End with a polite and gracious closing: Thank the reader for their time and consideration, and express your appreciation for their efforts. Be sure to close with a polite and gracious tone that reinforces your professionalism and sincerity. Example: “Thank you for your time and attention to this matter. I appreciate your consideration and hope that you will reconsider my application. Sincerely, Jane Doe.”
In conclusion, when writing an email for reconsideration, it’s important to structure your message in a clear and persuasive manner. By following these tips and using a respectful and professional tone, you can make a strong case for reconsideration and demonstrate your commitment to success.
7 Sample Emails for Reconsideration
Appealing Financial Aid Decision
Dear [Financial Aid Office],
I am writing to respectfully request a reconsideration of my financial aid package. While I am grateful for the aid I have received, I feel that my financial situation has been misrepresented in my initial application. Specifically, my family’s income has significantly decreased since I submitted my FAFSA form, and I believe this information was not accurately reflected in my financial aid calculation.
I understand that the deadline for submitting additional information has already passed, but I hope you will consider an exception in my case. I have included documentation of my current financial situation and would be happy to provide further details if needed.
Thank you for your time and consideration. I am eager to continue pursuing my education and hope that with your help, I can do so without an undue financial burden.
Sincerely,
[Your Name]
Requesting Job Reconsideration
Dear [Hiring Manager],
I am writing to respectfully request a reconsideration of my recent job application. While I understand that I was not selected for the position, I believe that there are circumstances in my application that were not fully considered.
Specifically, I noticed that my references were not contacted during the hiring process, despite being included in my application. I believe that their feedback would have provided valuable insight into my qualifications and experience.
I would be happy to provide updated information and contact information for my references if it would be helpful in reconsidering my application. Thank you for your time and consideration, and I look forward to hearing from you soon.
Best regards,
[Your Name]
Appealing Scholarship Denial
Dear [Scholarship Committee],
I am writing to respectfully request a reconsideration of my recent scholarship application. While I understand that there were many qualified candidates for the award, I believe that my application was overlooked due to a technical error.
Specifically, I discovered that the transcript I submitted with my application was not correctly updated. The document displayed my grades from a previous semester rather than the current one. I believe that had the correct transcript been reviewed, my application would have been given greater consideration.
I have attached an updated transcript that accurately reflects my academic standing and would be happy to provide additional information if needed. Thank you for your time and consideration, and I hope that you will reconsider my application.
Sincerely,
[Your Name]
Appealing a Tax Assessment
Dear [Tax Assessor],
I am writing to request a reconsideration of my recent tax assessment. While I understand that assessments are based on a number of factors, I believe that there has been an error in my case.
Specifically, I noticed that my property value was assessed at a significantly higher rate than similar properties in my area. I have done extensive research and comparison and believe that this assessment does not accurately reflect the fair market value of my property.
I would be happy to provide additional documentation and comparative analysis to support my claim. Thank you for your time and consideration, and I hope that you will take another look at my assessment.
Best regards,
[Your Name]
Appealing a Medical Insurance Decision
Dear [Insurance Provider],
I am writing to request a reconsideration of a recent decision regarding a medical claim. While I understand that coverage is subject to the policy terms and conditions, I believe that the claim was unfairly denied.
Specifically, the claim in question was related to a chronic medical condition that has been extensively documented and treated by multiple healthcare professionals in the past. I was surprised to receive a denial for a treatment that has been deemed necessary and effective in the past.
I would be happy to provide additional medical records and documentation to support my claim. Thank you for your time and consideration, and I hope that you will reconsider your decision.
Sincerely,
[Your Name]
Requesting a Promotion Reconsideration
Dear [Supervisor],
I am writing to respectfully request a reconsideration of my recent promotion request. While I understand that there are many factors that influence promotion decisions, I believe that my qualifications and performance were not fully considered.
Specifically, I have been a dedicated and successful member of the team for several years and have consistently exceeded performance expectations and taken on additional responsibilities. I feel that my contributions were not fully recognized during the promotion process.
I would be happy to provide additional information and feedback from colleagues if it would be helpful in reconsidering my promotion request. Thank you for your time and consideration, and I look forward to discussing this further with you.
Best regards,
[Your Name]
Requesting a Credit Card Limit Increase
Dear [Credit Card Company],
I am writing to respectfully request a reconsideration of my recent credit limit increase request. While I understand that there are certain eligibility requirements for credit limit increases, I believe that my creditworthiness and timely payment history have been overlooked.
Specifically, I have taken great care to responsibly manage my credit card account and have maintained a consistently high credit score. I believe that an increase in credit limit would not only be appropriate but also reflect my positive credit history and financial standing.
I would be happy to provide additional documentation or clarify any details regarding my application that would be helpful in reconsidering my request. Thank you for your time and consideration, and I hope to hear from you soon.
Sincerely,
[Your Name]
Tips for Writing a Convincing Email for Reconsideration
When it comes to writing an email for reconsideration, getting your point across in a clear, concise, and convincing manner is key. Whether you’re seeking a second chance from a potential employer or asking a professor to reconsider a failing grade, here are a few tips to help you write an effective email:
- Start with a clear and concise subject line: Your subject line is the first thing the recipient will see, so make sure it clearly and concisely conveys the purpose of your email. For example, “Request for Grade Reconsideration” or “Request for a Second Interview.”
- Begin with a friendly and respectful greeting: Address the recipient by name and use a friendly and respectful tone. This will help set a positive tone for the rest of the email.
- State the purpose of your email upfront: Don’t beat around the bush or wait until the end of the email to state your request. Clearly state the purpose of your email in the first or second sentence.
- Provide context and justification: Explain why you are making your request and provide any relevant context or justification that supports your case. This could include specific examples or evidence that supports your request.
- Be humble and avoid blaming or accusing: Take responsibility for your role in the situation and avoid blaming or accusing others. Instead, focus on your own actions and explain why you believe you deserve a second chance.
- Suggest a solution or compromise: Instead of just asking the recipient to reconsider, suggest a potential solution or compromise. This shows that you are willing to work with the recipient to find a mutually beneficial outcome.
- End with a polite and grateful closing: Thank the recipient for their time and consideration, and end with a polite and respectful closing such as “Sincerely” or “Best regards.”
Writing an effective email for reconsideration takes time and effort, but by following these tips, you can increase your chances of success. Remember to stay respectful, provide relevant context and justification, and suggest potential solutions or compromises.
FAQs on How to Write Email for Reconsideration
What is the purpose of writing an email for reconsideration?
An email for reconsideration is sent to request a review or change of a decision made by someone. It aims to persuade the recipient to reconsider their decision by providing new information or clarifying misunderstandings.
What should I consider before writing an email for reconsideration?
You should first examine the reason for the decision and identify the areas that need clarification or new information. You should also research and understand the recipient’s perspective and tailor your message to their needs.
What are the essential elements of an email for reconsideration?
The essential elements of an email for reconsideration include a clear and concise explanation of the decision you’re appealing, a brief summary of the reason for your appeal, new information or clarification of misunderstandings, a polite tone, and a request for reconsideration.
How long should my email for reconsideration be?
Your email for reconsideration should be brief and to the point. It should not exceed one page or 300-500 words. You can use bullet points or headings to make your message visually appealing and easy to understand.
What tone should I use in my email for reconsideration?
You should use a polite and respectful tone in your email for reconsideration. Avoid using negative or accusatory language, and focus on presenting facts and evidence to support your appeal.
What mistakes should I avoid when writing an email for reconsideration?
Avoid being emotional or defensive, using jargon or technical terms that the recipient may not understand, making false claims or exaggerations, or making personal attacks on the recipient.
When is the best time to send an email for reconsideration?
The best time to send an email for reconsideration is as soon as possible after the decision has been communicated to you. This shows your interest in the matter and demonstrates your willingness to work towards a solution.
What should I do if I don’t receive a response to my email for reconsideration?
You can follow up with a polite reminder email after a few days. If you still don’t receive a response, you can try contacting the recipient through other channels, such as phone or in person.
Can I attach supporting documents to my email for reconsideration?
Yes, attaching supporting documents such as evidence, testimonials, or reference letters can strengthen your case and show that you are serious about your appeal. However, make sure that the attachments are relevant, clear, and easy to understand.
Do I need to thank the recipient in my email for reconsideration?
Yes, expressing gratitude in your email for reconsideration can help establish a positive tone and make the recipient more receptive to your appeal. You can thank them for their time, consideration, or any other form of support they offer.
Wrapping It Up
So there you have it, folks! Writing an email for reconsideration is not rocket science, but there are a few things you need to keep in mind to make your case as convincing as possible. Remember to be polite, concise, and honest, and to provide as much evidence as possible to support your claim. And if you’re ever in doubt, just put yourself in the recipient’s shoes and think about what you would like to see if you were in their position. Thanks for reading, and see you again soon!