Are you tired of sending generic holiday notice emails to your clients or colleagues? Well, I’ve got some good news for you. I’ve scoured the internet to gather the best holiday notice email samples that you can use as a template for your next email. These emails are versatile and can be edited as needed to fit your specific circumstances.
With the holidays fast approaching, it’s important to make sure that everybody is aware of your office’s schedule. Whether you’re taking a well-deserved break or just adjusting your office hours, sending out a holiday notice email is a must. Not only does it ensure that nobody gets caught unaware, but it also shows that you are a professional who values open communication.
Now, some of you may be hesitant to send out these types of emails, worried that they may come off as too impersonal or stiff. But fear not, these holiday notice emails are perfectly tailored to strike the right tone – whether that be formal or informal. And don’t worry about sounding too repetitive, every sample is unique and fresh.
So, what are you waiting for? Check out these fantastic holiday notice email samples and see for yourself how easy it is to craft a message that is both informative and engaging. Trust me, both you and your recipients will be glad you did!
The Best Structure for a Holiday Notice Email
If you’re running a business or managing a team, it’s important to keep everyone informed of upcoming holidays and office closures. Not only does this help with planning and scheduling, but it also shows your employees that you care about their work-life balance. But how do you write an email that effectively conveys this information without seeming too formal or impersonal?
The key to a successful holiday notice email is structure. By breaking down the information into easy-to-digest sections, you can ensure that your message is clear, concise, and well-received. Here’s a sample structure that you can use:
1. Greeting and Introduction
Start your email with a friendly greeting, such as “Hello team!” or “Good day everyone,” followed by a brief introduction. This sets a positive tone and lets your recipients know that the email is worth reading.
2. Holiday Information
Get straight to the point by stating the date(s) of the holiday(s) or office closure(s). Make sure to include any relevant details, such as whether the closure applies to all employees or just certain departments. You may also want to provide a brief explanation for the closure (e.g. “Our office will be closed for Thanksgiving Day to give our staff time to spend with their families”).
3. Impact on Work
If there will be any impact on work due to the holiday or office closure, make sure to address it in this section. For example, you may need to mention that deadlines will be extended or that certain tasks will need to be completed before the closure. This helps to manage expectations and prevent any confusion or frustration among your team.
4. Next Steps
Finally, end your email with a clear call-to-action. This could be a reminder to everyone to finish their work before the holiday, or instructions for how to contact someone in case of an emergency. You may also want to provide information about when the office will reopen or when everyone is expected to return to work.
By using this structure, you can create a well-organized and effective holiday notice email that keeps everyone informed and on track. Don’t forget to proofread your message before sending it out to ensure that it’s error-free and conveys the appropriate tone. Happy holidays!
Holiday Notice Email Sample for Office Closure
NOTICE: Office Closure during the Festive Season
Dear Team,
We would like to notify you that our office will remain closed from December 24, 2021, to January 3, 2022, to celebrate the festive season. During this period, we will not be available to provide any services or support. We apologize for any inconvenience that this may cause. Please plan your work accordingly and ensure that all outstanding tasks are completed before the office closure. In case of any urgent requirement, please get in touch with us before December 23, 2021. We will resume regular office hours from January 4, 2022.
Thank you for your cooperation and understanding.
Sincerely,
[Your Name]
Holiday Notice Email Sample – Extended Time Off Request
NOTICE: Extended Time Off Request During the Holiday Season
Dear Manager,
I am writing to request an extended time off from December 20, 2021, to January 3, 2022, to celebrate the festive season with my family. I have completed all my work and prepared a detailed handover document for my colleagues to ensure a smooth workflow during my absence.
Given the pandemic situation, it has been an exhausting year, and I would like to take this time off to rejuvenate and spend quality time with my family. I understand that this may cause inconvenience, and I am willing to work extra hours to complete any outstanding tasks before my holiday begins. Please let me know if this request can be accommodated and any further actions needed from my end.
Thank you for your understanding.
Sincerely,
[Your Name]
Holiday Notice Email Sample – Temporary Closure of Business
NOTICE: Temporary Closure of Business During the Holiday Season
Dear Valued Customer,
We would like to inform you that our business will be temporarily closed from December 24, 2021, to January 3, 2022, for the festive season. During this period, we will not be able to provide any services or support. We apologize for any inconvenience that this may cause. Please plan your work accordingly and ensure that all orders are placed before the closure. Any orders placed after the cutoff date will be processed upon our return.
Thank you for your cooperation and understanding. We look forward to continuing our partnership in the upcoming new year.
Happy Holidays and Warm Wishes,
[Your Company Name]
Holiday Notice Email Sample – Gift Giving Policy
NOTICE: Gift Giving Policy During the Holiday Season
Dear Team,
We would like to remind you of our gift-giving policy during the holiday season to maintain transparency and integrity in our workplace. We encourage gift-giving within reasonable limits and in adherence to the company’s code of conduct. Any gifts exceeding $50 would be considered inappropriate and should not be accepted. Furthermore, we expect no pressure to be applied to anyone to give or receive gifts against their wishes.
Please keep in mind that your actions reflect our company’s values and ethics, and we expect nothing less than professionalism from all employees.
Thank you for your attention and cooperation.
Warm Regards,
[Your Name]
Holiday Notice Email Sample – Company-Wide Volunteer Activity
NOTICE: Company-Wide Volunteer Activity During the Holiday Season
Dear Colleagues,
We are pleased to announce that our company is organizing a volunteer activity to spread holiday cheer and help the less fortunate. We invite all employees to participate in our annual gift-wrapping event, where we will wrap and donate gifts to underprivileged children and families in our community.
The activity will take place on December 21, 2021, and all necessary materials will be provided. Participating employees will receive a half-day off to attend the event and be eligible for a volunteer certificate. Please let us know if you would like to participate and any further queries you may have.
Thank you for your support and dedication.
Best Wishes,
[Your Company Name]
Holiday Notice Email Sample – New Year’s Day Closure
NOTICE: New Year’s Day Closure
Dear Team,
We would like to inform you that our office will be closed on December 31, 2021, and January 1, 2022, in observance of New Year’s Day. Our team will resume regular office hours from January 2, 2022.
Please note that during this period, we will not be available to provide any services or support. We apologize for any inconvenience that this may cause. Please plan your work accordingly and ensure that all outstanding tasks are completed before the office closure.
Best Regards,
[Your Name]
Holiday Notice Email Sample – Season’s Greetings
Season’s Greetings to All – Message from [Your Company Name]
Dear Customer,
We would like to take this opportunity to extend our warmest wishes to you and your loved ones. The festive season is a time to reflect on the year that has passed, to give thanks and to celebrate the good times with family and friends. We hope that this holiday season brings you joy, peace, and happiness that you deserve.
We would also like to thank you for your continued support and loyalty. Your trust in us has been paramount to our success, and we hope to continue to serve you and exceed your expectations in the upcoming new year. Have a wonderful and safe holiday season.
Warmest Regards,
[Your Company Name]
Tips for Writing Effective Holiday Notice Emails
The holiday season is a great time for businesses to take a break and recharge. However, it is important to communicate with your clients, customers, and colleagues. Sending a holiday notice email can help you keep your contact list informed and leave a positive impression on your audience. Here are some tips on how to write an effective holiday notice email:
- Keep it simple: Keep your email brief and to the point. Write a clear and compelling subject line that quickly conveys the message of your email.
- Personalize your message: Use a friendly and conversational tone in your email. Address your audiences by their names if possible. Share your holiday wishes and convey your appreciation for their support throughout the year.
- Communicate your availability: Let your audience know your holiday schedule and when you will be back in the office. Provide information on who they can contact in case of any urgent matters.
Furthermore, there are specific elements that you can include to make your holiday notice email more effective:
- Include a call-to-action: Use your holiday notice email as an opportunity to promote your products, services, or events. Provide links to your website, social media pages, or any relevant content.
- Add some fun: Use holiday-themed visuals, such as images or GIFs, to make your email more engaging. You can also share funny or heartwarming stories related to the season.
- Send your email in advance: Send your holiday notice email at least a week before your office shuts down. This gives your audiences enough time to schedule their own activities or reach out to you if needed.
Overall, an effective holiday notice email is one that communicates your holiday schedule, conveys your appreciation and best wishes, and adds value to your audience. By following these tips, you can create a memorable and impactful holiday message that helps you stay connected with your network.
Frequently Asked Questions about Holiday Notice Emails
What is a holiday notice email?
A holiday notice email is a message sent to colleagues, clients, customers, or other contacts to inform them that you will be unavailable during a certain period due to a holiday or vacation.
Why is it important to send a holiday notice email?
Sending a holiday notice email is important to ensure that your contacts are aware of your absence and can plan accordingly. It also helps to avoid misunderstandings or missed deadlines.
When should I send a holiday notice email?
You should send a holiday notice email in advance of your holiday or vacation, ideally at least one to two weeks before your planned absence.
Who should I send a holiday notice email to?
You should send a holiday notice email to anyone who might need to know about your absence, such as colleagues, clients, customers, suppliers, or other business contacts.
What should I include in a holiday notice email?
A holiday notice email should include the dates of your absence, any relevant information about how to reach you in case of emergency, and any instructions on how to handle your work or projects while you are away.
How do I write a polite and professional holiday notice email?
Start your email with a friendly greeting and a brief introduction. Explain that you will be away on holiday or vacation, and provide the dates of your absence. Thank your contacts for their understanding and include any relevant contact information or instructions. End your email with a polite closing and your contact details.
Can I use a template for my holiday notice email?
Yes, you can use a template for your holiday notice email. However, make sure to personalize the template to your specific situation and add any relevant information or instructions.
Do I need to set up an out-of-office message as well as send a holiday notice email?
If you use a work email account, it is recommended that you set up an out-of-office message to automatically reply to any emails you receive while you are away. This can be in addition to sending a holiday notice email.
What should I do if I receive a holiday notice email from a business contact?
If you receive a holiday notice email from a business contact, make sure to take note of the dates of their absence and any relevant information or instructions. If you have any urgent matters, try to contact them before they leave or make alternative arrangements.
Is it appropriate to wish someone a happy holiday in a holiday notice email?
Yes, it is appropriate to wish someone a happy holiday or vacation in a holiday notice email. This can help to maintain positive relationships with your contacts and show that you value their understanding and support.
Happy Holidays from Our Team!
We hope this holiday notice email sample has been useful in drafting your own messages to clients and coworkers. Remember to always keep your tone friendly, yet professional, and to communicate the necessary details clearly. From all of us here, we wish you and your loved ones a happy and restful holiday season. Thank you for reading and we hope to see you again soon for more helpful tips and insights. Take care!