Are you tired of sending out countless job applications, only to receive no response? We understand how frustrating that can be. But what if we told you that there’s a way to increase your chances of landing that dream job? Enter the hired email sample.
A hired email sample is an effective tool that can help you stand out from the crowd and catch the attention of potential employers. With this sample, you can showcase your skills, qualifications, and experience in a concise and professional manner.
The best part? You don’t have to start from scratch. We’ve compiled a list of examples that you can use as a template and edit as needed. Whether you’re applying for a marketing position or a software engineering role, there’s a hired email sample for every industry.
So don’t let your dream job slip away. Take advantage of the hired email sample and increase your chances of getting hired.
The Perfect Structure for a Hired Email
When it comes to communicating with potential employers, every word counts, and the structure of your email can make all the difference in whether you get hired or not. The best structure for a hired email is one that is concise, personalized, and professional. Here’s how to structure your email to increase your chances of getting hired:
Subject Line
Your email subject line will be the first thing the hiring manager sees, and it may determine whether or not they even open your email. To make your email stand out, your subject line should be brief, attention-grabbing, and related to the job you’re applying for. Keep it simple, such as “Application for [Position]” or “Interested in [Company Name] [Position].”
Opening Paragraph
The opening paragraph of your email should be personalized and attention-grabbing. Start by addressing the hiring manager by name, and then briefly introduce yourself and explain why you’re interested in the job. Be sure to mention any specific qualifications or experiences you have that make you a good fit for the position.
Body Paragraphs
The body of your email should be short and sweet. Use this section to explain why you’re the perfect candidate for the job. Highlight your relevant skills, experiences, and achievements, and provide examples that demonstrate your abilities. Use bullet points to make your email easy to read, and keep your paragraphs short and to the point.
Closing Paragraph
The closing paragraph of your email should be polite and professional. Thank the hiring manager for considering your application and express your eagerness to meet with them to discuss the position in more detail. Provide your contact information, such as your phone number and email address, so they can easily reach out to you if they’re interested in scheduling an interview.
Signature
End your email with a professional signature that includes your full name, job title, phone number, and email address. You can also include a link to your professional social media profiles, such as LinkedIn, to showcase your professional brand identity.
By following this structure, you’ll be able to craft a professional and personalized hired email that stands out from the competition and gets you the attention you deserve. Remember to keep it simple, concise, and relevant to the job you’re applying for.
Hired Email Samples
Job Offer
Dear [Name],
We are delighted to offer you the position of [Job Title] at [Company Name]. We were impressed with your qualifications, skills, and experience. You will be joining our team of talented professionals on [Start Date].
Your main responsibilities will include [Job Responsibilities]. Your starting salary will be [Salary] per year. As part of our benefits package, you will receive [Benefits]. We will provide you with full details about your employment contract soon.
We understand that you might have some questions or concerns. Please don’t hesitate to contact us at [Contact Information]. We look forward to welcoming you to our team.
Best Regards,
[Your Name and Title]
Job Interview Invitation
Dear [Name],
We would like to invite you to our office for an interview for the position of [Job Title] at [Company Name]. We appreciate your interest in our company and your qualifications, skills, and experience match our requirements.
The interview will be held on [Date and Time] at our office located at [Address]. You will be meeting with [Interviewer’s Name and Title]. Please bring a copy of your resume and any supporting documents.
We look forward to getting to know you better and learning more about your skills and experience. If you have any questions or concerns, please don’t hesitate to contact us at [Contact Information].
Best Regards,
[Your Name and Title]
Job Acceptance
Dear [Name],
I am pleased to accept the job offer for the position of [Job Title] at [Company Name]. I appreciate the opportunity to work with such a talented team and contribute my skills and experience to the company’s success.
I am excited to start working with you on [Start Date]. I will give my best effort to accomplish my assigned tasks and contribute positively to the company. Please let me know if there are any specific items I should be preparing before starting on the job.
Thank you for offering me such an excellent opportunity.
Best Regards,
[Your Name]
Job Rejection
Dear [Name],
Thank you for your interest in the position of [Job Title] at [Company Name]. We appreciate the time and effort you put into your job application. We received many applications for this position, and the competition was intense.
We regret to inform you that we have decided not to proceed with your application. We understand that this decision may be disappointing, but we want to thank you for considering our company for your next career move. We recommend checking our website in the future for other job openings you might be interested in.
We wish you all the best in your future endeavors and hope you find the right job soon.
Best Regards,
[Your Name and Title]
Internship Offer
Dear [Name],
I am pleased to offer you the internship position of [Job Title] at [Company Name]. Your application was impressive, and we believe your skills, experience, and qualifications align with our requirements and expectations.
The internship will begin on [Start Date]. You will work alongside our team of professionals in [Department]. Your main responsibilities will include [Job Responsibilities]. You will also receive training and guidance throughout your internship.
The internship duration is [Duration]. As a basic compensation, we will provide you with [Compensation] per month or as regulated by company policy. We will provide you with more details about your compensation and expectations soon.
Please let us know if you accept our offer as soon as possible so we can move forward with the necessary steps to finalize things and provide you with more information regarding starting your internship.
Best Regards,
[Your Name and Title]
Feedback Request
Dear [Name],
We hope that you are enjoying your new role at [Company Name]. We value your opinion and would be grateful if you could provide us with some feedback regarding your experience on [Duration]. We are interested to know how you feel regarding working with your fellow employees, the job experience and skills you have gained.
Your feedback is important to us, and we will base our decisions to improve the work environment on your constructive criticism and comments. Please submit your feedback to us by [Date].
If you have any other thoughts or concerns, please contact [Human Resources Manager] at [Email Address] or [Phone Number]. We value your work and are looking forward to hearing from you.
Best Regards,
[Your Name and Title]
Termination Notice – Performance
Dear [Name],
It is with regret that we inform you that we have decided to terminate your employment at [Company Name]. We have been continually monitoring your job performance, and we feel that you have been unable to meet our expectations or make improvements to achieve company goals.
Your termination date is [Date]. You will receive [Severance Package] in accordance with the terms and conditions of your employment contract. We will also provide you with a reference letter upon request. We strongly acknowledge your contributions and efforts during your time here at our company, which have been greatly appreciated and valuable.
Please contact [Human Resources Manager] at [Email Address] or [Phone Number] if you have any questions or concerns regarding termination or your compensation or reference letter. We wish you success in your future endeavors.
Best Regards,
[Your Name and Title]
Tips for Crafting a Great Hired Email Sample
Creating a successful hired email sample doesn’t have to be a daunting task. With a few simple tips, you can effectively communicate your message and impress your potential employer. Here are some tips for crafting a great hired email sample:
1. Keep it Concise
When creating a hired email sample, it’s important to keep your message short and to the point. It should be a quick and easy read for the employer, not a lengthy email that they will skip over. Get straight to the point and make it clear what you are asking for.
2. Personalize Your Email
Personalizing your email is always a good idea. Use the employer’s name and reference specific details from the job posting or your interview to make a connection. This will help to show your interest in the position and make a positive impression.
3. Be Polite and Professional
Your hired email sample should always be polite and professional. Use proper salutations and avoid slang or informal language. Showing that you are professional and can communicate effectively will give the employer the confidence that you are the right person for the job.
4. Highlight Your Qualifications
Showcasing your qualifications is crucial in a hired email sample. Use specific examples to demonstrate how your skills and experience match the position. This will help the employer see that you are a good fit for the job and can excel in it.
5. Close with a Call to Action
Finally, it’s important to close your hired email sample with a call to action. This can be as simple as expressing your enthusiasm for the position and requesting the next steps in the hiring process. It shows your eagerness to move forward and helps keep the momentum going.
By following these tips, you can create an effective hired email sample that will help you stand out from the competition and increase your chances of getting the job. Good luck!
FAQs Related to Hired Email Sample
What is a hired email sample?
A hired email sample is a pre-written email that you can use to notify someone that you have hired them for a job or project.
How can I customize a hired email sample?
You can customize a hired email sample by adding personal details, such as the recipient’s name, the company name, or specific project details, to make the email more personalized.
Is it necessary to send a hired email sample?
Yes, it is necessary to send a hired email sample to inform the recipient that they have been hired and what they should expect next. It is a professional way to establish a business relationship with the new hire.
What should be included in a hired email sample?
A hired email sample should include information about the job or project, the start date, the salary or payment details, any necessary paperwork that needs to be completed, and the next steps the new hire should take.
Can I send a hired email sample via text message?
No, it is not recommended to send a hired email sample via text message. It is best to send it via email as it is more professional and it is easier to include all necessary information.
When should I send a hired email sample?
You should send a hired email sample as soon as possible after you have made the hiring decision, typically within 24-48 hours.
Can I use a hired email sample for both full-time and part-time hires?
Yes, you can use a hired email sample for both full-time and part-time hires. Just make sure to adjust the details accordingly.
What if the new hire declines the job offer?
If the new hire declines the job offer, you can send a polite email thanking them for their time and consideration, and inform them that you will keep their resume on file for any future job openings.
Can I add my company logo to the hired email sample?
Yes, you can add your company logo to the hired email sample to make it more professional and branded. Just make sure to keep the email concise and easy to read.
What if the new hire has questions or concerns?
If the new hire has questions or concerns, it is important to address them promptly and professionally. Invite them to schedule a call or meeting to discuss their concerns and offer any necessary reassurance or clarification.
Thanks for reading!
I hope this hired email sample has been helpful to you in crafting your own email for a job. Remember to always personalize it to your situation and tailor it to the company you are applying to. Good luck with your job search! Don’t forget to visit us again later for more helpful tips and tricks. Keep smiling and keep moving forward!