Hey there, friend! Whether it’s for a job, a relationship, or any other reason, saying goodbye can sometimes be a difficult task. Thankfully, the right words can make a huge difference in how we leave things. That’s why today, we’re going to talk about the power of the perfect goodbye email.
Writing a goodbye email can feel daunting, but it’s actually a great way to depart on a positive note. Not only does it show respect and gratitude for the time you’ve spent with a person or company, but it can also help you leave the door open for future opportunities.
That said, crafting the right message can be a challenge. That’s why we’ve put together some examples of goodbye emails that you can use as inspiration or edit as needed. We’ve got tips for saying goodbye to coworkers, clients, bosses, and even friends – so you’re sure to find something that fits your situation.
So, take a deep breath, grab a cup of coffee, and let’s dive into the art of the perfect goodbye email. We promise it’ll be easier than you think!
The Best Structure for a Goodbye Email Sample
When it comes to saying goodbye to colleagues, friends, or even clients via email, it’s crucial that your message conveys warmth, gratitude, and professionalism. While you should personalize your message based on your relationship with the recipient, there are a few key elements that should be included in a goodbye email sample.
Opening paragraph: Start off your message by acknowledging the end of your time working with the recipient. Express gratitude for the opportunity to work together and highlight some of the positive experiences you’ve shared.
Hey there,
I hope this email finds you well. As you may know, my tenure here at ABC Inc. has come to an end, and I wanted to take the time to express my gratitude for the opportunity to work with you all over the past few years. It’s been an incredibly positive experience and I feel fortunate to have had the chance to learn and grow alongside such a talented group of professionals.
Transition paragraph: In this section, you can briefly touch on what your next steps will be or why you’re leaving the company. It’s important to keep this section brief and professional, avoiding any negative comments or complaints.
While I’m sad to be leaving ABC Inc., I’m excited to announce that I’ll be taking on a new challenge as the head of marketing at XYZ Corp. It’s an exciting opportunity that I couldn’t pass up, and I’m looking forward to taking on this new role and continuing to grow as a professional.
Express gratitude: In this section, highlight specific individuals or teams that you’ve worked with and express gratitude for their support, guidance, and contributions.
Before I go, I want to express my gratitude for the incredible support and collaboration that I’ve received from both you and the rest of the ABC Inc. team. I’m especially grateful for the kindness, guidance, and mentorship provided by [insert names of individuals or teams]. Your unwavering support and willingness to lend a helping hand truly made a difference, and I’m so thankful to have had the chance to work alongside such amazing colleagues.
Wish them well: End your message on a positive note by offering well wishes for the recipient’s future and expressing confidence in their continued success.
As I close out my tenure here, I wanted to take a moment to say that I have complete confidence in your continued success. I’ve had the privilege of seeing firsthand just how skilled and dedicated you are, and I know that this team will continue to thrive in the years ahead. I wish you all the best and hope that our paths will cross again in the future.
Closing: Finish your message with a warm and friendly closing that reflects your personality and relationship with the recipient.
It’s been an honor to work with you all, and I’m looking forward to seeing what great things you’ll accomplish in the future. Please feel free to keep in touch – you can reach me at [insert email or social media handle]. Best of luck, and take care!
In summary, the best structure for a goodbye email sample includes an opening paragraph that acknowledges the end of your time working with the recipient, a transition paragraph that briefly explains why you’re leaving or what your next steps will be, a gratitude paragraph that highlights specific individuals or teams and their contributions, a well wishes paragraph, and a closing that reflects your personality and relationship with the recipient. By following this general structure and personalizing your message, you can convey warmth, gratitude, and professionalism in your goodbye email sample.
Goodbye Email Samples
Goodbye Email to Co-Workers
Dear team,
It is with a heavy heart that I am bidding farewell to this company. I have decided to pursue new opportunities that align with my personal and professional goals.
I am grateful for the opportunities this company has provided me with. I have learned a lot from my colleagues, and I have also developed meaningful relationships with many of you. I will truly miss working with all of you.
Thank you for making my time here a memorable one.
Best regards,
[Your Name]
Goodbye Email to Manager/Supervisor
Dear [Manager/Supervisor’s Name],
It is with mixed emotions that I write this email to inform you of my departure. I have been offered an exciting opportunity that I am unable to pass up, which necessitates my resignation from my current position.
I want to express my gratitude for the support and guidance you have provided me with throughout my tenure in this company. Your mentorship has been invaluable and has aided in my professional development. It has been an honor working for you and being a part of your team.
Thank you once again for everything.
Sincerely,
[Your Name]
Goodbye Email to Clients
Dear Valued Clients,
It is with a mix of both sadness and excitement that I say goodbye to all of you. I have decided to pursue a new adventure, and thus, my time as your point of contact with our company is coming to an end.
Working with all of you has been a profound experience. Your loyalty and trust in me have been critical to my success in this role. I have cherished our professional relationship, and I will always look back upon it fondly.
Thank you so much for allowing me to be a part of your journey.
All the best,
[Your Name]
Goodbye Email to Vendors/Partners
Dear [Vendor/Partner’s Name],
As my time with this company comes to an end, I wanted to take a moment to express my appreciation for the partnership we have shared.
You have been an integral part of our success, and I wanted to personally thank you for your hard work, dedication, and excellent service to our company.
It has been a true pleasure working with you, and I am grateful for the professional relationship we have built. Please let me know if there is anything I can do to assist in making this transition as smooth as possible.
Best regards,
[Your Name]
Goodbye Email to Students/Parents
Dear [Student’s/Parent’s Name],
It is with a heavy heart that I inform you that I will no longer be teaching at [School/Institution’s name]. I am moving on to new opportunities and challenges.
I want to express my gratitude for the time we have spent together. It has been a privilege to teach your child/adult student. I hope that I have provided them with a positive learning environment, and I am confident that they will continue to achieve great things in their academic and personal lives.
Thank you for the support you have shown me throughout my time here.
Warm regards,
[Your Name]
Goodbye Email to Customers
Dear [Customer’s Name],
I am writing to let you know that I will be leaving the company at the end of this month. I want to take this opportunity to thank you for your business and for the trust you have placed in me and the company.
It has been a pleasure working with you and serving your needs, and I hope that I have provided you with excellent customer service. Please know that there will be a smooth transition and that my colleagues will continue to provide you with the same level of quality support you have come to expect.
Best wishes,
[Your Name]
Goodbye Email to Board of Directors
Dear [Board of Directors’ Name],
I am writing to inform you that I am resigning from my role as [Job Title] effective [Date].
I want to express my sincere gratitude for the opportunity to have served on this board. It has been an honor to work alongside such an esteemed group of professionals and to contribute to [Company’s Name] growth and success.
Please know that I am committed to ensuring a smooth transition and that I will be available to assist in any way that I can during this period.
Thank you again for everything, and I wish you all the best for the future.
Sincerely,
[Your Name]
Tips for Writing a Great Goodbye Email
Saying goodbye is never easy, but sending a thoughtful goodbye email can make the transition smoother and leave a lasting positive impression. Here are some tips to make the most of your goodbye email:
- Express genuine gratitude: Take the time to thank your colleagues, bosses, and mentors for their support and guidance during your time at the company. Be specific about the ways they have helped you grow and develop professionally.
- Show humility: Even if you are leaving for a better opportunity, avoid bragging or boasting about your new position. Instead, remain humble and appreciative of the experiences and relationships you’ve gained at your current job.
- Highlight accomplishments: Briefly summarize the accomplishments or projects you worked on during your time at the company. This can help your colleagues understand your contributions and impact, and leave them with a positive impression of your work.
- Provide contact information: If you’re comfortable sharing your personal email or LinkedIn profile, provide that to your colleagues so they can stay in touch. This could lead to valuable networking opportunities down the road.
- Extend an offer to help: Let your colleagues know that you’re willing to offer support or assistance in the future, should they need it. This shows that you value the relationships you’ve built and are committed to maintaining them, even after leaving the company.
- Be professional and positive: While it’s natural to have mixed emotions about leaving a job, avoid airing any grievances or negativity in your goodbye email. Instead, maintain a professional and positive tone throughout your message.
- Proofread and edit: Before hitting send, take the time to proofread and edit your email for any spelling or grammar errors. A well-written and polished email can leave a lasting positive impression on your colleagues and employer.
In conclusion, a well-crafted goodbye email can help you leave your current job on a high note and maintain positive relationships with your colleagues and employer. By expressing gratitude, showing humility, highlighting accomplishments, providing contact information, extending an offer to help, and maintaining a professional and positive tone, you can ensure that your farewell message reflects the best aspects of yourself and your time at the company.
Goodbye Email Sample FAQs
What should I include in a goodbye email?
A goodbye email should include a proper farewell message expressing your gratitude and appreciation, a mention of your future plans, contact information for future reference, and an invitation to stay in touch.
How do I address my goodbye email?
You should address your goodbye email to all the stakeholders you have worked with, your colleagues, supervisors, managers, and clients you have collaborated with.
Is it necessary to send a goodbye email?
Yes. It’s a way to express gratitude, appreciation, and respect for the time and opportunities you’ve had together with your colleagues and employers.
What is the ideal length of a goodbye email?
The ideal length of a goodbye email is 150-200 words, expressing your gratitude, and summarizing the highlights of your tenure.
Should I mention the reason for leaving in a goodbye email?
You can choose to include a brief mention of the reason you’re leaving, but it’s always good to keep it professional and positive.
How should I end my goodbye email?
You can end your goodbye email with a thoughtful note of well wishes, thanking the recipients for their kindness, support, and collaboration during your tenure.
When is the best time to send a goodbye email?
You should send your goodbye email on the day of your last working day, before your departure.
Can I add humor in my goodbye email?
You can add some lightheartedness in your goodbye email, but make sure to keep it professional and appropriate.
Should I attach my CV in a goodbye email?
You don’t have to attach your CV in a goodbye email, but instead, you can include your LinkedIn profile or a portfolio link for future reference.
Can I indicate that I’m open to job opportunities in a goodbye email?
You can indicate that you’re open to job opportunities, but it’s always good to keep it subtle and professional.
Wrap it Up!
There you have it, folks, a sample of a casual goodbye email. Hopefully, this has given you some ideas on how to say farewell to your colleagues. Remember to keep it professional, light-hearted and sincere. Don’t forget to let them know how much you’ll miss them, and how much you have enjoyed working with them. Thanks for reading, and don’t forget to visit us again for more helpful tips and tricks! Until next time, best of luck with your goodbyes!