Dear readers,
If you’re like most people, you dread sending and receiving emails. It can be overwhelming, time-consuming, and draining. This is why it’s crucial to master the art of writing effective emails, particularly going forward emails.
A going forward email is a type of communication that is sent after a meeting or discussion to summarize the points discussed and to clarify any action items. It serves as a reference for the parties involved and ensures that everyone is on the same page.
Crafting an effective going forward email can be challenging, especially if you’re not sure what to include. However, fear not. There are numerous examples available online that you can use as a guide. Simply find a sample that resonates with you, edit it as needed, and you’re good to go.
In this article, we’ll dive deeper into the concept of going forward emails and provide you with some tips and tricks to help you master this essential communication tool. By the end of this article, you’ll be able to write going forward emails like a pro, improving your professional relationships and making your workday more efficient.
So, let’s get started!
The Best Structure for a Going Forward Email
When it comes to crafting a going forward email, there are a few key elements that should be included in order to ensure the message is clear, concise, and actionable. Here’s the structure that works best:
1. Start with a clear subject line: The subject line is the first thing your recipient will see, so it needs to grab their attention. Make sure it accurately reflects the purpose of the email and communicates what the recipient can expect inside.
For example, if you’re sending a going forward email after a meeting, your subject line might read “Action Items and Next Steps from Yesterday’s Meeting.”
2. Briefly recap the meeting or conversation: This is where you set the context for your going forward email. Remind the recipient of what was discussed so they understand why this email is important and what you’re addressing. Be sure to keep this section short and sweet, as you don’t want to rehash everything that was already covered.
Use this section to summarize the main takeaways from the meeting. Highlight any important decisions that were made or action items that were assigned.
3. Clearly define the action items: This is the main purpose of the going forward email – to communicate what needs to be done next. Be sure to list specific, actionable tasks so the recipient understands exactly what they need to do. Break complex tasks into smaller, more manageable steps if necessary.
Be sure to also assign deadlines for each task, so everyone is clear on expectations and timing.
4. Offer any necessary resources or support: If the recipient needs additional help or resources in order to complete the action items, let them know where they can turn. This could be anything from a list of relevant contacts to access to a company database.
Make sure the recipient feels supported and empowered to complete the tasks at hand.
5. Close with a clear call to action: This is where you wrap everything up and communicate what you expect from the recipient. Be direct and specific, and offer any necessary contact information or follow-up steps.
End the email with something like “Please confirm receipt of this email and let me know if you have any questions.”
By following this structure, you can ensure your going forward email is effective, actionable, and clearly communicates the next steps.
7 Sample Going Forward Emails for Different Reasons
Follow-Up on a Sales Inquiry
Greetings [Client Name],
Thank you for reaching out to our sales team about [product/service]! We appreciate your interest and would love to assist you in making a purchase. In response to your inquiry, we wanted to provide you with some additional information that we believe will help you to make an informed decision.
Our [product/service] is renowned for [unique selling points], and we believe it could be a great fit for your needs. We would like to extend an invitation to you to speak with one of our knowledgeable sales representatives in order to answer any questions you may have. We also offer a [special promotion] that we think you might be interested in taking advantage of!
Thank you again for considering us for your [product/service] needs. We look forward to the opportunity to work with you!
Best Regards,
[Your Name]
Following Up After a Job Interview
Dear [Interviewer Name],
I wanted to thank you once again for taking the time to meet with me regarding the [job title] position at [company name] on [interview date]. It was a pleasure speaking with you and learning more about the exciting work that your team is doing.
I am eager to express my enthusiasm for joining your team and contributing to the outstanding work your company is doing. I believe that my skills in [specific skill set] could be an asset to [company’s project/department], and I am excited about the potential to work alongside your team in this capacity.
If you require any additional information at this time, please do not hesitate to let me know. Thank you again for considering my application, and I look forward to hearing back from you soon.
Sincerely,
[Your Name]
Follow-Up on a Networking Meeting
Dear [Networking Contact Name],
Thank you for taking the time to speak with me today regarding [specific topic of discussion]. It was a pleasure meeting you and learning more about your work in the [industry/field].
I appreciate your willingness to share your experiences and insights with me. Your guidance and support have been invaluable as I navigate some of the challenges in my own career. I am grateful for the opportunity to have met you, and I look forward to maintaining a connection as I continue to grow professionally.
Please let me know if there is ever anything I can do to assist you in your pursuits. I hope that I can return the favor of your kindness in the future.
Best,
[Your Name]
Follow-Up on a Client Project
Dear [Client Name],
I hope this email finds you well. It has been a few weeks since we completed your [project name], and I wanted to check in to see how everything is going.
We take pride in our work and are committed to ensuring that our clients are satisfied with the final product. If there is anything that needs to be adjusted or addressed in order to meet your needs, please do not hesitate to let us know. We are happy to work with you to ensure that your expectations are met.
Thank you again for choosing our team for your [project type]. We look forward to working with you again in the future.
Sincerely,
[Your Name]
Follow-Up on a Job Application
Dear [Hiring Manager Name],
Thank you for considering my application for the [job title] position at [company name]. After [length of time since application], I wanted to check in and see if there are any updates regarding the status of my candidacy.
I am still very interested and excited about the opportunity to join your team. My [relevant qualifications/experience] make me a strong fit for the [job responsibilities/description]. If there are any further materials or information that I can provide to help strengthen my candidacy, please do not hesitate to let me know.
Thank you for your time and consideration.
Best regards,
[Your Name]
Follow-Up on a Complaint Resolution
Dear [Customer Name],
I wanted to reach out to you regarding the issues that you brought to our attention in your recent complaint. We take customer satisfaction very seriously and want to ensure that all of our clients are happy with our service.
I am pleased to inform you that we have taken steps to address the issues that you raised, including [specific actions taken]. We appreciate your feedback, as it allows us to improve our service and ensure that our clients receive the best care possible.
Thank you for taking the time to bring these concerns to our attention. We value your business and look forward to continuing our relationship with you in the future.
Sincerely,
[Your Name]
Follow-Up on a Partnership Opportunity
Dear [Partner Contact Name],
Thank you for considering our proposal for a [type of partnership] between our organizations. We believe that there is great potential for [shared goal of partnership], and we are excited about the opportunity to collaborate and bring about mutual benefits.
We would like to discuss the details of the proposal further and address any questions or concerns that may have arisen. If you could please let us know your availability for a call or meeting in the next few days, we would be happy to schedule a time to chat.
Thank you for your consideration and we look forward to speaking with you soon.
Best regards,
[Your Name]
Tips for Going Forward Email Sample
Composing a “going forward” email can be a challenging task, especially if you are communicating with someone about a sensitive topic. A well-written email can help set the tone for productive discussions and strengthen your relationship with the recipient. Here are a few tips to consider when crafting a “going forward” email:
- Be clear and concise: Avoid using flowery language and jargon. Instead, state your message plainly and directly. Your recipient will appreciate this approach, and it will help clarify your intentions.
- Start with a positive tone: Even if you need to address a negative situation, starting with a positive tone can help set a good foundation for the conversation. Begin with a friendly greeting and mention any positive points or actions that have occurred so far.
- Provide context: It’s essential to provide context to the recipient so they can thoroughly understand what you are referring to in your email. Provide background information and state your purpose clearly in the first paragraph.
- Use bullet points: Bullet points are a great way to break down information in a clear and concise way. They make it easier for the recipient to read and understand the information, especially if you are outlining specific steps or action items.
Finally, remember to end your email on a positive note. This approach further reinforces the positive tone you started within your email. You could end your email by expressing gratitude or emphasizing the benefits of working together in the future.
Crafting a “going forward” email can be daunting, but these tips can help set you on the right track for meaningful and productive communication. Taking the time to craft a clear and concise message will show your recipient that you value their time and that you are committed to working together effectively.
FAQs Related to Going Forward Email Sample
What is the going forward email?
Going forward email is an email that you send after a meeting or conversation to summarize the key points discussed and outline next steps or actions.
When should I send a going forward email?
You should send a going forward email after a meeting or conversation where action items or next steps were discussed.
What should be included in a going forward email?
A going forward email should include a summary of the meeting or conversation, any action items or next steps that were discussed, and a clear timeline for completion.
How do I start a going forward email?
You can start a going forward email by thanking the person or team you met with and then briefly summarizing the key points discussed.
What tone should I use in a going forward email?
You should use a professional and polite tone in a going forward email. Avoid using overly casual language or jokes.
How long should a going forward email be?
A going forward email should be concise and to the point. It should not be more than a page long.
Can I attach documents to a going forward email?
Yes, you can attach relevant documents to a going forward email if necessary.
Do I need to follow up on a going forward email?
Yes, it is recommended to follow up on a going forward email to ensure that the action items or next steps are being completed on time.
What is the best subject line for a going forward email?
The subject line should be specific and capture the purpose of the email. For example, “Follow-Up on Marketing Meeting – Action Items and Next Steps.”
How do I end a going forward email?
You can end a going forward email by thanking the person or team again for their time and reiterating your commitment to completing the action items or next steps discussed.
Catch You Later
All things considered, going forward email samples can save you loads of time and effort while communicating professionally. It’s important to remember to tailor each email to the recipient and maintain a business-casual tone right down to the signature. Just like starting a new habit, it takes time to adjust and make it a part of your workflow. Remember to practice patience and look out for tips that make your email game better. It’s been great having you here, thanks for sticking around and catch you later!