Have you ever found yourself struggling to draft a proper going away email? Fear not, dear readers, for today’s article will serve as your ultimate guide to crafting a perfect farewell message. From colleagues to clients, a well-written goodbye email can leave a lasting impression and help you maintain professional relationships beyond the workplace.
We understand that writing a going away email can be overwhelming, especially when you’re juggling a packed schedule on top of bidding farewell to your coworkers. But fret not, as we’ve got you covered with some tried and tested examples that you can edit and personalize as needed.
Whether you’re leaving on good terms or bad, it’s crucial to take the time to pen down a thoughtful message that encapsulates your journey, expresses gratitude, and ensures a smooth transition. In this article, we’ll provide you with some simple and effective tips on how to write a compelling going away email and share some sample messages that you can use as a reference.
Don’t let the pressure of a farewell email weigh you down – instead, use our guide to craft a memorable message that leaves a lasting impact. So without further ado, let’s dive into the world of going away emails and see how to bid adieu in style!
The Best Structure for a Going Away Email Sample
As the time comes for you to leave a job or a position, it’s important to leave on a good note and with a professional tone. One way to do this is by sending a going away email to your colleagues and coworkers. But, what is the best structure for a going away email sample?
Firstly, start with a warm greeting to your colleagues. Express your gratitude for working with them, and share some memories and highlights of your experience in the company.
Secondly, make your intentions clear about why you are leaving and what your future plans are. Be as specific as you can about your new position and the opportunity it presents. Also, encourage your colleagues to keep in touch and share any new updates or achievements with them.
Thirdly, offer your help and support during the transition period. Let your colleagues know your availability for questions or assistance in any way you can. This gesture will show your colleagues that you still care about their success and leaving the company in good hands.
Fourthly, express your sincere thank yous to your colleagues, managers and mentors who have supported you throughout your time in the company. It’s a good idea to acknowledge some of the key individuals who have been influential in your professional growth and express your appreciation for their contributions.
Lastly, sign off with a friendly farewell message, and reiterate your gratitude and excitement for the future. One way to end it is to include your contact details, including your new email or phone number, or personal websites or blogs where they can reach you.
In summary, the best structure for a going away email is a warm greeting, clear intentions, offering to help in transition, expressing thank yous and signing off with a good farewell message. Remember that your going away email will be the last impression you leave on your colleagues, so take time to craft a professional email that shows your respect, gratitude and optimism for the future.
7 Going Away Email Samples for Different Reasons
Sample 1: Going Away Email for a Sabbatical
Dear All,
I am writing to inform you that I will be taking a sabbatical leave from work starting next week. It is important for me to take this break and refresh my mind and body so that I can come back even more focused and productive. During my absence, I have designated John Doe as the point of contact for all my projects and I trust that he will handle everything with utmost efficiency.
I appreciate all the support and camaraderie I received from each one of you in this company and look forward to rejoining you all soon. Until then, please feel free to reach out to me via email if you need to, and I will get back to you as soon as possible.
Thank you once again for your understanding and encouragement!
Warm regards,
Jane Smith
Sample 2: Going Away Email for a Retirement
Dear Team,
As I reach the milestone of retirement, I would like to take this opportunity to thank each and every one of you for the wonderful journey I have made at this company. It has been a fulfilling career, rich with valuable experiences and memories that I will cherish forever.
My tenure here would not have been as successful without the help and cooperation of all of you. Your efforts and dedication to our common goals have been the foundation of our collective achievements. It is reassuring to know that the team will continue to work together, striving to exceed expectations and make a positive impact on the company’s future.
It is with mixed feelings that I say goodbye, but I am excited to see what the next phase of my life has in store for me. Thank you once again and keep in touch!
Best regards,
John Doe
Sample 3: Going Away Email for a Relocation
Dear Colleagues,
I am writing to inform you that my family and I will be relocating to a new city soon. This decision was not an easy one, but it is necessary for us to pursue some personal and professional opportunities that have come our way.
It has been a pleasure working with all of you and being a part of such a dynamic and supportive team. I value the relationships I have built in this company, and I will miss the camaraderie that we shared. I am grateful for your contributions to my growth as an individual and as a professional.
Please stay in touch and keep me posted on the developments in the company and your personal lives. I will surely miss everyone, and I wish you all the best for the future!
With kind regards,
Jessica Lee
Sample 4: Going Away Email for a Promotion
Dear Team,
I am excited to announce that I have been promoted to a new role in another department of the company. This new position presents a great opportunity for me to grow my skills and contribute to the organization in new ways.
I want to express my gratitude to each one of you for your support, guidance, and encouragement during my time in this department. I have learned so much from each one of you and appreciate the camaraderie and support I received in this team.
Although I am sad to be leaving, I look forward to continuing to work with some of you in the future and forging new relationships along the way. Thank you for being such wonderful colleagues and friends!
Warmly,
Michelle Wu
Sample 5: Going Away Email for a Job Change
Dear All,
I wanted to inform you that I will be leaving this company for a new opportunity. After much deliberation and thought, I have decided to take up a challenging role that aligns well with my interests and career goals.
My time here has been an amazing experience, and I am very grateful for all the opportunities I received to grow and develop my skills. I want to thank each one of you for your support, encouragement, and collaboration over the years. It has been a pleasure working with all of you, and I will cherish the memories we made together.
If you would like to keep in touch, please feel free to add me on LinkedIn or send me an email. I hope to meet some of you again soon, and I wish you all the very best in your future endeavors.
Thanks again for everything!
Regards,
Tom Lee
Sample 6: Going Away Email for a Personal Break
Dear Colleagues,
I am writing to let you all know that I will be taking a hiatus from work for the next few months to attend to some personal issues. I have enjoyed working with each one of you and have learned a lot from interacting with you all.
During my absence, I have delegated my tasks to my team members, and I am confident that they will handle all the responsibilities with utmost care and professionalism.
Thank you for your understanding and support during this time. I look forward to returning to the workplace with renewed vigor and enthusiasm.
Take care and stay safe!
Best wishes,
Peter Chen
Sample 7: Going Away Email for a Voluntary Resignation
Dear Team,
I wanted to let you all know that I have decided to resign from my position here, effective immediately. This was not an easy decision for me, but personal circumstances have led me to take this step.
I have enjoyed working here, and I am grateful for all the opportunities that I got to learn and grow. I will always remember the positive experiences and relationships that I built within this company. I want to thank each one of you for your support and guidance during my tenure here, and I hope to continue to stay in touch in the future.
Wishing you all the very best in your future endeavors.
Kind regards,
Sophie Zhang
Tips for Writing a Going Away Email Sample
When it comes to leaving a job or a company, sending a going away email to colleagues and clients is an excellent way to bid farewell and express gratitude. However, crafting the perfect going away email can be a daunting task. Here are some tips and pointers that you can keep in mind when writing your going away email sample.
- Keep it short and sweet: While you may have a lot to say, it is important to keep your email brief and to the point. Focus on the most important aspects of your departure, such as the reasons behind your leaving and your gratitude towards your colleagues and clients.
- Be positive: It is important to maintain a positive tone throughout your email. Avoid any negative comments about your job or your colleagues, as this can reflect poorly on you. Instead, focus on the positive experiences and relationships you have built during your time at the company.
- Express gratitude: Take this opportunity to express your gratitude towards your colleagues and clients. Thank them for their support, guidance, and the experiences you have shared together. Personalized notes to specific individuals will leave a lasting impression.
- Provide your contact information: Make sure to provide your contact information so that your colleagues and client can stay in touch. This includes your personal email, social media profiles, and LinkedIn profile if desired.
- Avoid oversharing: While it may be tempting to share all the details of your future plans or new job, it is important to strike a balance. Avoid oversharing too much information that may not be relevant or appropriate for the company. Avoid making sensitive information public.
- Proofread: Before sending your email, make sure to proofread it thoroughly. Check for typos, grammar and spelling errors, and tone to ensure your email is professional and impactful. Ask a friend or colleague to read it as well if possible.
Take the time to write a thoughtful and well-crafted going away email to show your colleagues and clients how much they were appreciated. Goodbyes are never easy, but a farewell email can make all the difference in maintaining relationships in the future.
FAQs related to Going Away Email Sample
What should I include in my going away email?
Your going away email should include your last day, a brief message thanking your colleagues, contact information, and any important details about your departure.
Should I send my going away email to everyone in the company?
It depends on your relationship with your colleagues and the company’s culture. If you worked closely with many people, it may be appropriate to send it to a broader audience.
How far in advance should I send my going away email?
You should send your going away email at least a week before your last day, or earlier if possible, to give your colleagues enough notice.
Can I include personal contact information in my going away email?
It’s up to you, but be mindful of company policies and any sensitive information you share. It may be best to share personal contact information with colleagues you’re close to.
Should I include a personal message in my going away email?
A personal message can add a nice touch, but keep it professional and concise. Thank your colleagues for the opportunities you’ve had and express your excitement for your future endeavors.
What should I do if I receive a going away email from a colleague?
Reply to the email to express your well wishes and gratitude. It’s also a good opportunity to stay in touch and offer your own contact information.
Can I make my going away email humorous or lighthearted?
Humor can be a nice way to brighten up a going away email, but make sure it’s appropriate and in good taste. Remember to keep it professional overall.
Should I CC my boss on my going away email?
It’s best to ask your boss directly if they would like to be included on your going away email. Some managers may prefer to send their own message at a later date.
What should I do if I forgot to send a going away email?
If you forgot to send a going away email, reach out to your colleagues individually to let them know of your departure and to thank them for their support.
How can I stay in touch with my colleagues after I leave?
You can ask colleagues for their contact information and connect with them on social media or professional networking sites. You can also schedule periodic check-ins to catch up on each other’s careers.
Thanks for Reading!
I hope this “going away email sample” article was helpful for you. Saying goodbye to colleagues can be hard, but with this email template, you can make it a little easier. Remember to personalize it and make it feel like your own. And who knows, maybe you’ll need it again someday. Don’t be a stranger and make sure to visit again soon! Good luck with your next chapter.