Do you ever receive an email message that you think someone else should see? Maybe it’s an important announcement from your boss or a funny meme from a friend. Whatever the reason, forwarding an email message is a quick and easy way to share it with others. And the good news is that you don’t have to start from scratch – there are plenty of forwarding email message samples out there that you can use as a template. In fact, you’ll find some examples included in this article that you can edit as needed. So, let’s take a closer look at forwarding email message samples and how you can use them to streamline your email communication.
The Best Structure for Forwarding Email Messages
Forwarding email messages is a task that many of us perform on a daily basis. Whether we’re sharing important information with colleagues or simply passing along an interesting article to a friend, forwarding emails is an essential part of modern communication. However, forwarding an email message is more complicated than simply hitting the “forward” button and hitting send. To ensure that your forwarded email is effective and easy to read, it’s important to follow a few key guidelines when it comes to the structure and format of your message.
First and foremost, it’s important to include a brief introduction to the email message you’re forwarding. This can be as simple as a sentence or two that explains why you’re forwarding the message, and what the recipient can expect to find inside. This introduction can help your recipient immediately understand the purpose of the email message and whether it’s relevant to them. For example, if you’re forwarding a work-related email to a colleague, you might start off by saying something like “Hey Sarah, I thought this email from our manager about the new team project would be useful for you to check out before our meeting this afternoon.”
Next, you should include the contents of the original email message you’re forwarding. This is important because it allows the recipient to see the original context and any attachments that may have been included in the original message. However, you don’t necessarily need to include the entire email message in your forwarding email. Instead, consider excerpting the most important parts of the message or adding your own comments to provide additional context.
Finally, it’s important to include a clear call to action at the end of your forwarding email. This could be a request for feedback or action on the part of the recipient, or simply a message that acknowledges the importance of the information contained in the forwarded email. This call to action can help ensure that your recipient takes action based on the forwarded message, rather than simply archiving it and forgetting about it.
In conclusion, forwarding email messages is an essential part of modern communication, but it’s important to follow a few key guidelines to ensure that your forwarding emails are effective and easy to read. By including a brief introduction, the contents of the original email message, and a clear call to action, you can ensure that your forwarded emails are understood and acted upon by their recipients.
7 Forwarding Email Message Samples for Different Occasions
Forwarding Resume and Cover Letter
Dear Hiring Manager,
I am writing to forward the resume and cover letter of Mr. John Doe who has recently applied for a position at your company. Mr. Doe is a highly motivated and experienced individual with a proven track record in his profession. He possesses the skills and qualifications that align with the requirements of the position.
I highly recommend Mr. Doe as he is a dedicated worker and a team player. I am confident that he would be an asset to your organization. Please review the attached documents and I look forward to hearing from you soon.
Regards,
Jane Smith
Forwarding an Invitation Email
Dear Recipient,
I am forwarding this invitation to you on behalf of Mr. John Doe who is hosting an event on June 30th, at 7 pm. The event is a cocktail reception at the Grand Ballroom of the XYZ Hotel. The theme of the event is “Celebrating Success”. Mr. Doe has personally invited you to attend this event.
Please RSVP at the earliest convenience. We would be delighted to have your presence at the event.
Thank you,
Jane Smith
Forwarding a Newsletter
Dear Reader,
I am forwarding this newsletter to you as I believe it would be of interest to you. The newsletter is from ABC Inc. and it includes the latest industry news, insights, and updates. The article on “Effects of the Pandemic on Industry Trends” is especially informative and insightful.
I hope you enjoy reading the newsletter as much as I did. Feel free to contact me if you have any questions or feedback.
Best regards,
Jane Smith
Forwarding a Job Vacancy
Dear Recipient,
I am forwarding this job vacancy announcement on behalf of ABC Inc., a leading organization in the field of marketing. ABC Inc. is currently seeking a marketing professional to fill the position of a marketing manager. The job description is attached for your reference.
I strongly encourage you to apply for this opportunity if you believe your skills and experience align with the position requirements. Please apply at the earliest convenience.
Sincerely,
Jane Smith
Forwarding a Request
Dear Recipient,
I am forwarding this email request to you on behalf of Mr. John Doe, who is seeking your assistance. Mr. Doe is working on a project that requires access to data that is managed by your department. He has requested access to this data and is seeking your approval.
I highly recommend Mr. Doe as he is an expert in his field and his work would benefit from this data. I appreciate your quick attention to this matter.
Thank you,
Jane Smith
Forwarding a Business Proposal
Dear Recipient,
I am forwarding this business proposal on behalf of ABC Inc. The proposal outlines a potential partnership opportunity with your organization. ABC Inc. is a leading provider of comprehensive business solutions and has been in business for over a decade.
The proposed partnership would be mutually beneficial for both organizations, and would lead to increased revenue potential. Please review the attachment and let me know if you have any questions or comments.
Best regards,
Jane Smith
Forwarding a Customer Complaint
Dear Recipient,
I am forwarding this email on behalf of our customer, Ms. Jane Doe. Ms. Doe recently contacted us regarding an issue she faced with our product. She has sent her email to you with the hope that you could offer a resolution to her issue.
We value Ms. Doe as a customer and would appreciate it if you could resolve her issue at the earliest convenience. Please let us know if you require any additional information.
Thank you,
Jane Smith
Tips for Forwarding Email Messages
Emails are an essential mode of communication in our work and personal life. We often forward emails to share important information with others. However, forwarding an email message is more than just clicking the forward button. Here are some tips to improve your email forwarding skills:
1. Check the email content: Before forwarding an email, ensure that the content is accurate, helpful, and relevant. Avoid forwarding spam messages, chain emails, or messages with inappropriate content.
2. Verify the source: Before forwarding an email, check the sender’s email address and verify that it is a legitimate source. Cybercriminals often use phishing emails to get access to your personal information.
3. Add a personal touch: If you are forwarding an email to someone, add a personal touch by adding a comment or explanation for why you are forwarding it. This will make your message more valuable to the recipient.
4. Keep the original format and attachments: When forwarding an email, keep the original format intact. Also, ensure that any attachments are included and accessible to the recipient.
5. Be mindful of the recipient: Consider the recipient’s interest and preferences before forwarding an email. For example, if you are forwarding an email about a job opening, ensure that the recipient is interested in the position.
In conclusion, forwarding an email message requires attention to detail to avoid sending irrelevant or inappropriate messages, and to ensure the recipient receives the relevant content in the correct format. Apply these tips to your email forwarding routine, and you will improve your communication skills while avoiding common mistakes.
Forwarding Email Message Sample FAQs
What is the purpose of forwarding an email message?
The purpose of forwarding an email message is to share the contents of the email with someone else who needs to see it.
How do I forward an email message?
To forward an email message, you can usually click on the “Forward” button or icon within your email client. You can then enter the email address of the recipient and add any additional comments or context before sending it.
Can I forward an email message without the original sender knowing?
It depends on the email client and settings. Some email clients allow you to forward an email message as if it came from you, without the original sender knowing. However, it’s usually best to be transparent about forwarding the message.
What should I do if I receive an email that is not meant for me?
If you receive an email that is not meant for you, you should not forward it to anyone else. Instead, you should notify the original sender that they sent the email to the wrong person.
Is it okay to alter the contents of an email message before forwarding it?
No, it’s not okay to alter the contents of an email message before forwarding it. You should forward the message as it was written, without making any changes or edits.
Can I forward emails to a group of people?
Yes, you can forward emails to a group of people. However, it’s important to ensure that all recipients have a legitimate reason to receive the email message and that their email addresses are not visible to other recipients.
What are some reasons to forward an email message?
Some reasons to forward an email message include sharing important information, providing updates to a team or group, or requesting someone’s assistance or input.
What are some best practices for forwarding email messages?
Some best practices for forwarding email messages include verifying the accuracy of the message before forwarding it, being transparent about why you’re forwarding the message, and not forwarding messages that contain personal or sensitive information unless necessary.
Can I forward an email message if it has attachments?
Yes, you can forward an email message that has attachments. Make sure to review the contents of the message and the attachments before forwarding it, and ensure that the recipients have the appropriate permissions to access the attachments.
How do I know if it’s appropriate to forward an email message?
If you’re not sure if it’s appropriate to forward an email message, consider the contents of the message, your relationship with the sender and the recipient, and the potential consequences of forwarding the message. If you’re still unsure, it’s always a good idea to ask the original sender or another trusted colleague for their input.
Thanks for reading this forwarding email message sample!
I hope that this example has been helpful in guiding you on how to forward emails properly. Remember to always be mindful of the sender’s intentions and the privacy of the recipients. If you have any questions or feedback, feel free to leave a comment below. Don’t forget to check back later for more useful tips! Take care and happy emailing!