Are you tired of constantly chasing up clients and potential customers with no response? It’s time to implement a follow up email with urgency sample into your communication strategy.
This simple tactic can help increase your response rate and ultimately, improve your chances of closing deals. But don’t worry, you don’t need to be a copywriting expert to effectively communicate urgency in your follow up emails.
To make it easier for you, I’ve gathered some examples that you can find in the resource section below. These samples can be easily edited to fit your specific needs and audience.
Whether you’re trying to secure a meeting, get a purchase order, or simply get a response, incorporating urgency into your follow up emails can make all the difference. So, let’s take a look at some examples and start seeing results.
The Best Structure for Follow Up Emails with Urgency
Writing a follow-up email is one of the best ways to keep the conversation going with your prospective clients or customers. However, it’s not enough to just send a follow-up email, you need to make it compelling enough that it gets the attention of the recipient and creates a sense of urgency that motivates them to take action. In this article, we’ll outline the best structure for follow-up emails with urgency that will help increase your chances of success.
Start with a Clear and Compelling Subject Line
The first thing that a recipient sees when they receive your email is the subject line. Therefore, it’s important to make it clear and compelling enough to catch their attention. The subject line should be concise, relevant to the recipient, and make it clear what the email is about. For example, “Urgent: Don’t Miss Out on Our Limited Time Offer!” will grab the recipient’s attention and prompt them to open the email.
Remind the Recipient of Your Previous Interaction
In the body of your email, start by reminding the recipient of your previous interaction. This will help them remember who you are and why they opened your email in the first place. It’s also a great way to build rapport and show that you’re invested in the relationship. For example, “I hope this email finds you well. Last week, we had a great conversation about (insert topic here), and I wanted to follow up with you on our discussion.”
Highlight the Urgency
Once you’ve reminded the recipient about your previous interaction, it’s time to get to the point of your email – the urgency. Highlighting the urgency of your message is critical to getting the desired response. Be clear and specific about the action that you would like the recipient to take and why it’s urgent. For example, “We only have a limited number of spots left for our upcoming workshop, and I wanted to make sure that you didn’t miss out on this opportunity to (insert benefit here).”
Offer a Clear Call-to-Action
Your email should end with a clear call-to-action that prompts the recipient to take action. Be specific about what you want them to do and make it easy for them to take that action. For example, “To secure your spot in the workshop, click on the link below to register now.” Make sure to include a deadline for taking action, such as “Registration closes on Friday, so don’t delay!”
Conclusion
Writing a follow-up email with urgency can be challenging, but with the right structure, you can increase your chances of success. Remember to start with a clear and compelling subject line, remind the recipient of your previous interaction, highlight the urgency of your message, and offer a clear call-to-action. By following these steps, you’ll be on your way to developing a compelling follow-up email with a clear sense of urgency that motivates your recipient to take action.
Urgent Follow Up Email Samples
Regarding Unpaid Invoices
Dear [Client Name],
We hope this email finds you well. We noticed that your account shows overdue payments. We kindly request that you settle the payment as soon as possible to avoid suspension of the service. Additionally, we will be happy to extend your payment deadline, provided that you let us know before the due date.
Thank you for your prompt attention to this matter. If you require further assistance, please do not hesitate to contact us.
Best regards,
[Your Name]
Regarding Pending Job Application
Dear [Candidate Name],
Thank you for submitting your job application to our company. We are excited to have received your application.
We kindly request that you complete the necessary steps to move forward with the process. Please complete the online assessment within 3 business days, as we aim to fill the position as soon as possible. If you have any inquiries or need further assistance, please feel free to contact us.
We appreciate your time and effort, and we hope to hear from you soon.
Sincerely,
[Your Name]
Regarding Overdue Project Deadline
Dear [Client Name],
We hope this email finds you well. We would like to remind you that the project deadline is fast approaching, and there is still a considerable amount of work that needs to be done. We are committed to delivering high-quality work on time, but we require your immediate attention to complete the project within the agreed timeline.
Please get in touch with us as soon as possible to discuss any potential issues or concerns, and we will work together to find the best solution possible.
We appreciate your cooperation, and we look forward to hearing from you soon.
Best regards,
[Your Name]
Regarding Pending Payment
Dear [Client Name],
We would like to remind you that the payment for your recent purchase is still pending. We kindly request that you complete the payment within the next 3 business days to avoid complications or additional charges.
If you require any assistance or have inquiries about the payment process, please do not hesitate to contact us. We are always happy to help you with any concerns you may have.
We appreciate your cooperation, and we hope to hear from you soon.
Sincerely,
[Your Name]
Regarding Pending Contract Renewal
Dear [Client Name],
We would like to remind you that your service contract is set to expire soon. To avoid any disruptions to the service, we kindly request that you renew the contract as soon as possible.
Please take the time to review the contract, and if you have any questions or concerns, please do not hesitate to contact us. We are always happy to help you with any inquiries you may have.
We appreciate your business and look forward to continuing our partnership.
Best regards,
[Your Name]
Regarding Pending Appointment
Dear [Client Name],
We hope this email finds you well. We kindly remind you about your upcoming appointment, which is scheduled for [Date and Time].
If you are unable to attend the appointment, please inform us as soon as possible so that we may offer the available slot to others. If you need to reschedule the appointment, please do not hesitate to contact us, and we will be happy to accommodate your request if possible.
We appreciate your cooperation, and we look forward to seeing you soon.
Sincerely,
[Your Name]
Regarding Delayed Response
Dear [Recipient Name],
We hope this email finds you well. We sent you a request for information, and we have not received a response from you yet.
We kindly request that you get in touch with us as soon as possible to provide the required information. We understand that you may have other urgent matters to attend to, but we need this information to move forward with the project/issue at hand.
If you need any assistance or have any questions, please do not hesitate to contact us. We are always happy to help you with any inquiries you may have.
Thank you for your time, and we hope to hear from you soon.
Best regards,
[Your Name]
Tips for Writing a Follow-Up Email with Urgency
Following up after an initial email is a crucial part of building relationships and closing deals. However, without the right approach, your follow-up email can easily get lost in your recipient’s inbox. One effective technique to prevent that from happening is to create urgency in your follow-up email. Here are some tips to keep in mind when writing a follow-up email with urgency:
- Be Clear and Direct: In your follow-up email, make sure you are clear about what you want and direct in your language. Avoid being vague or overly polite, as it can dilute the sense of urgency you are trying to convey.
- Provide a Reason: Give your recipient a reason to respond to your follow-up email immediately. Explain why it is essential that they respond promptly and what will happen if they don’t. This can create a sense of urgency in their mind and make them more likely to take action.
- Use a Strong Call To Action: Give your recipient a clear and straightforward call to action. Explain exactly what they need to do and by when to help them take quick action. By providing them with a clear next step, you can increase the chances of them responding to your follow-up email quickly.
- Be Polite and Professional: While it’s essential to be direct and create urgency in your follow-up email, it’s equally important to maintain a polite and professional tone. Avoid using any language that could be misinterpreted as rude or pushy.
- Keep it Short: Keep your follow-up email concise and to the point. Avoid repeating any information already provided in your initial email. This can help your recipient quickly understand what you want and take action accordingly.
- Use a Sense of Urgency in the Subject Line: Similar to the email’s body, the subject line is equally important in creating urgency. Use action-oriented words like “Urgent,” “Time-Sensitive,” “Important” to establish the email’s urgency and make it stand out in the recipient’s inbox.
- Include a Deadline: Including a clear deadline will give your recipient a sense of urgency to take quick action, as time is running out. A deadline can also help you track their response and follow up with them if it’s not met.
By implementing these techniques, you can put your follow-up email on top of your recipient’s inbox and increase the chances of getting a quick response. Remember, creating urgency does not mean being overly pushy or rude. Maintain a professional and polite tone throughout the email, and you will get a response sooner than later.
FAQs on Follow-Up Emails with Urgency
What is a follow-up email with urgency?
A follow-up email with urgency is an email sent to remind someone to take action on a task as soon as possible.
When should I send a follow-up email with urgency?
You should send a follow-up email with urgency if the task is time-sensitive and requires immediate attention.
What should I include in a follow-up email with urgency?
You should include a clear and concise message stating the urgency of the task, the deadline, and the consequences of not completing it on time.
What should be the tone of a follow-up email with urgency?
The tone of a follow-up email with urgency should be polite, but firm to convey the sense of urgency and importance.
Is it appropriate to send a follow-up email with urgency to my boss?
Yes, it is appropriate to send a follow-up email with urgency to your boss if the task is time-sensitive and requires immediate attention.
How often should I send a follow-up email with urgency?
You should send a follow-up email with urgency once or twice, depending on the deadline and urgency of the task.
Can I use templates for a follow-up email with urgency?
Yes, you can use templates for a follow-up email with urgency, but make sure to personalize it and make it relevant to the specific task.
What should I do if I don’t receive a response to my follow-up email with urgency?
If you don’t receive a response to your follow-up email with urgency, you can follow up with a phone call or schedule a meeting to discuss the task.
How can I avoid sending too many follow-up emails with urgency?
You can avoid sending too many follow-up emails with urgency by setting clear deadlines, communicating effectively, and following up only when necessary.
What are the benefits of sending a follow-up email with urgency?
The benefits of sending a follow-up email with urgency include ensuring that the task is completed on time, avoiding delays, and maintaining effective communication.
Wrapping Things Up
Well, that’s about it for now! Thanks for reading through this article on follow-up emails with urgency samples. We hope you’ve found it helpful and that it aids you in crafting effective messages. Remember, the key to a successful follow-up email is to convey your enthusiasm and sense of urgency while keeping the tone polite and professional. So go ahead and put these tips into action, and see what kind of response you get! We’ll catch you later with more interesting reads.