Have you ever been in a situation where you’ve gone through the process of submitting a job application, sending a thoughtful follow-up email to the hiring manager, and then…crickets? Silence on the other end can be frustrating, leaving you wondering whether you should reach out again or move on.
But fear not, my fellow job seekers. I’ve got some tips and follow up email samples that might help ease your anxiety and improve your chances of getting a response from that elusive hiring manager.
Before we dive in, it’s important to remember that every situation is unique, so tailor your follow-up emails accordingly. These samples serve as a starting point, but feel free to edit them as needed to make them fit your specific circumstances.
With that being said, let’s take a look at some follow-up email samples that you can use to stand out from the crowd and keep your job search moving forward.
The Ultimate Guide to Crafting the Perfect Follow-Up Email to a Hiring Manager
Following up after a job interview is an essential part of the job search process. It shows that you are interested in the position and helps you stand out from the other candidates. However, crafting the perfect follow-up email can be tricky. You don’t want to come across as pushy or desperate, but you also don’t want to miss out on an opportunity. Here is a step-by-step guide to help you create a follow-up email that will impress the hiring manager:
Step 1: Start with Gratitude
Begin your email by thanking the hiring manager for taking the time to interview you. This shows that you appreciate their time and are genuinely interested in the position. Use this opportunity to reiterate your interest in the company and how you believe your skills and experience align with the job requirements.
Step 2: Remind Them Who You Are
Chances are, the hiring manager has interviewed several candidates for the position. Make sure they remember who you are by briefly reminding them of your qualifications and experience. This could include a brief summary of your skills and accomplishments, as well as any unique selling points that make you stand out as a candidate.
Step 3: Follow-Up on Next Steps
During the interview, the hiring manager may have mentioned when they plan to make a decision or what the next steps in the process will be. If they did not offer this information, politely ask for it in your follow-up email. This shows that you are proactive and interested in moving the process forward.
Step 4: Close on a Positive Note
End your email on a positive note, expressing your excitement about the opportunity to work for the company. Encourage the hiring manager to reach out if they have any further questions or need additional information. Finally, thank them again for their time and consideration.
Remember, crafting the perfect follow-up email is not a one-size-fits-all approach. Make sure to tailor your email to the specific position and company you applied for. By following these steps, you can create a follow-up email that sets you apart from the rest of the candidates and increases your chances of landing the job.
Sample Follow-Up Email to Hiring Manager for Interview Status
Following up on My Interview Status
Dear Hiring Manager,
I am writing to follow up on my recent interview with your company for the position of Sales Representative. I wanted to know if you have any updates regarding the selection process and the status of my application.
I am very excited about the opportunity to work with your company and I strongly believe that I am the right fit for this role. I am confident that my experience and skills align with what you are looking for in a Sales Representative, and I am eager to know how I can contribute to your team.
Thank you for taking the time to consider my application. I look forward to hearing back from you soon.
Best regards,
John Doe
Checking on the Interview Status
Dear Hiring Manager,
I hope this email finds you well. I wanted to follow up on the interview I had for the position of Marketing Manager at your company. It has been two weeks since the interview, and I wanted to know if there were any updates on the selection process.
I am still very interested in the position and I believe that I have the skills and experience needed to excel in it. I am eager to contribute to your company’s success and be a part of your team.
If there is any additional information I can provide you with, please let me know. I am looking forward to hearing back from you soon.
Thank you for your time and consideration.
Best regards,
Jane Smith
Following up on the Interview Results
Dear Hiring Manager,
Thank you for the opportunity to interview for the position of Software Engineer at your company. I wanted to follow up with you to see if there were any updates on the interview results and the decision-making process.
I am very excited about the possibility of joining your team and contributing to your company’s success. I believe that I have the technical skills and experience to fulfill the requirements of the position and I am confident that I can exceed your expectations if given the opportunity.
Thank you again for your consideration. I appreciate your time and effort.
Best regards,
Chris Lee
Checking in on the Onboarding Process
Dear Hiring Manager,
I hope this email finds you well. I wanted to follow up on the status of my onboarding process for the position of Customer Service Representative. It has been two weeks since I received the offer letter, and I am wondering how I can best prepare for my first day.
I am very excited to join your team and contribute to your company’s goals. I believe that my customer service skills and experience will be valuable assets to your organization.
If there is any additional information I need to provide you with or any steps I need to take before my first day, please let me know. I am looking forward to starting my new role.
Thank you for your time and consideration.
Best regards,
Lucy Chen
Following up on Communication
Dear Hiring Manager,
I am writing this email to follow up on our previous correspondence regarding the position of HR Manager at your company. I sent my application two weeks ago and I wanted to know if you received it and if there is any update on the hiring process.
I am very interested in the position and I believe that my experience and skills make me a strong candidate. I am looking forward to hearing from you soon to get more information on the next steps.
Thank you for taking the time to review my application. I appreciate your consideration and look forward to the possibility of working with your company.
Best regards,
Kevin Wu
Reiterating Interest After a Phone Interview
Dear Hiring Manager,
It was a pleasure speaking with you on the phone yesterday regarding the position of Project Manager at your company. I appreciate the opportunity to discuss my qualifications and experience with you.
I am writing to reiterate my interest in the position and to thank you for considering my application. I am confident that my skills and qualifications align with the requirements of the job and I am eager to contribute to your company’s success.
If you need any additional information from me or if there is anything I can do to support the selection process, please let me know. I look forward to the next steps in the hiring process and remaining in touch.
Thank you for your time and consideration.
Sincerely,
Maggie Li
Following up on the Next Steps
Dear Hiring Manager,
I wanted to follow up with you regarding the recent interview I had with your company for the position of Sales Manager. I am excited about the opportunity to work with your organization and I believe that my experience and skills align perfectly with what you are looking for in a candidate.
I wanted to know if there were any updates on the next steps in the hiring process. As I am enthusiastic about this position, I would appreciate any information you can provide on the decision-making timeline and the selection criteria.
Thank you for taking the time to review my application and for your consideration. I am looking forward to hearing back from you soon.
Best regards,
Benjamin Tan
Tips for a Successful Follow Up Email to a Hiring Manager
Following up with a hiring manager after an interview can be nerve-wracking, but it’s essential to increase your chances of landing that dream job. Here are some tips to help make your next follow-up email more effective:
- Use a catchy subject line – Grab the hiring manager’s attention right away by using a compelling subject line. Avoid generic options like “Follow-up Email” and instead opt for something more specific and personalized.
- Show gratitude – Begin your email by expressing your gratitude for the opportunity to interview and thank the hiring manager for their time. This gesture will show that you appreciate their consideration and are serious about the position.
- Remind them who you are – Briefly remind the hiring manager of who you are and which position you’re applying for. This will help jog their memory if they’re sifting through a lot of applicants.
- Highlight your qualifications – Use the follow-up email as a chance to reiterate your qualifications for the job. Emphasize any particular skills or experiences that may make you stand out from other candidates.
- Show enthusiasm – Let the hiring manager know how excited you are about the potential opportunity to join their team. This will demonstrate that you’re genuinely interested in the company and the position.
- Provide a clear call-to-action – End your email with a clear call-to-action that shows you’re proactive and interested in next steps. Ask when you can expect to hear back or if there are any additional steps you can take to move the process along.
- Be professional and respectful – Always be professional and respectful in your communication with the hiring manager. Avoid coming across as desperate or pushy, as this can be a turn-off.
- Follow up no more than twice – While it’s essential to follow up with a hiring manager, you don’t want to cross the line into being a pest. Research shows that two follow-up emails are the most effective and acceptable before it becomes overbearing.
By using these tips, you can craft an effective follow-up email that makes a lasting impression on hiring managers. Remember, a follow-up email shows that you’re serious about the position and willing to take the initiative to move forward with the process.
Follow Up Email to Hiring Manager Sample FAQs
What should I include in a follow up email to a hiring manager?
The follow up email should express your gratitude for the opportunity to discuss the job opening and your qualifications. It should also reiterate your interest in the position and ask about the status of your application.
When is the best time to send a follow up email to a hiring manager?
You can wait about a week after the interview to follow up on the status of your application. This gives the hiring manager enough time to review and assess your application.
How should I start my follow up email to the hiring manager?
You can start the email by mentioning your name and the position you applied for. You can also briefly summarize your conversation during the interview and express your interest in the position.
Should I call or email the hiring manager?
If you are not sure what communication method was preferred, it is always best to use email. However, if the hiring manager has specifically mentioned contacting them via phone, you can use that communication method.
What should I do if I do not hear back from the hiring manager?
You can send a follow up email after a week to two weeks to inquire about the status of your application. If you still do not hear back after sending the follow up email, it may be best to move on and focus on other job opportunities.
How can I make my follow up email to the hiring manager stand out?
You can make your follow up email stand out by adding a personal touch to your message. Mention something specific that you enjoyed discussing during the interview or something you learned about the company that made you even more interested.
Should I mention other job offers in my follow up email?
It is not advisable to mention other job offers in your follow up email to the hiring manager. This may come off as unprofessional or even as a threat.
Should I address the hiring manager by their first name?
If the hiring manager used their first name during the interview, you can address them by their first name in your follow up email. But if they did not use their first name, it is best to use their formal title and last name.
What should I avoid in my follow up email to the hiring manager?
Avoid using generic or template emails. Also, avoid mentioning anything negative about the company or the interview process. It is important to keep your message positive and professional.
Should I attach my resume and cover letter to my follow up email?
If you did not already attach your resume and cover letter in your initial application, you can include them in your follow up email. This will remind the hiring manager of your qualifications and interest in the position.
Thanks, and good luck!
Well done! You’re now equipped with some excellent tips for crafting a follow-up email to a hiring manager! Remember to keep it short and sweet, and make sure you emphasize your enthusiasm for the position. We hope you found this guide useful and informative and wish you all the best with your job search. Don’t forget to check back soon for more career advice and tips. Thanks for reading, and keep working towards that dream job!