Are you tired of ending your emails with the same old generic phrases? “Best regards”, “Sincerely”, “Take care” – they’re all so overused and lacking in personality. That’s why we’ve created an ending email template that will not only leave a lasting impression on the recipient but also make your emails stand out in a sea of sameness.
Our template is simple, yet effective. It includes a closing phrase, followed by your name and contact information. But with this template, you have the flexibility to customize it in a way that reflects your unique voice and style.
We understand that writing emails can be a chore, which is why we’ve made it easier for you to create a meaningful closing statement that shows your gratitude or leaves a strong impression. You’ll find several examples on our website that you can use as inspiration or edit to fit your specific needs.
So why settle for a boring ending to your emails, when you can use our ending email template and make a lasting impression on your recipient? Try it out today and see the difference it can make in your communication.
Crafting the Perfect Email Closing: Tips for a Memorable Sign-Off
When it comes to ending an email, many people simply type “best regards” or “thank you.” However, a well-written email closing can be more than just a polite gesture — it can also help you leave a lasting impression.
Here are a few tips for crafting a memorable email sign-off that reflects your personality and leaves a positive impression on the recipient:
1. Be Concise and Clear
First and foremost, keep your email closing short and to the point. A long-winded or overly complicated sign-off can come across as awkward or insincere. Stick to simple phrases like “best wishes” or “warm regards” that express gratitude or goodwill without sounding overly formal or forced.
2. Personalize It
If you’re sending an email to someone you know well, consider tailoring your closing to reflect your relationship. Use a more casual sign-off like “cheers” or “talk soon” to show that you’re comfortable and familiar with each other. On the other hand, if you’re reaching out to a potential employer or client, choose a more professional closing that reinforces your respect and admiration for them.
3. Add a Signature Line
Another way to stand out is to include a signature line that includes your name, title or business, and contact information. This not only makes it easier for the recipient to get in touch with you, but it also shows that you take your communication seriously and are willing to put your name and reputation behind your message.
4. Inject Some Personality
Don’t be afraid to inject some personality into your email closing. Adding a fun or quirky phrase like “stay awesome” or “live long and prosper” can make your message more memorable and show that you’re not just another boring email sender.
5. Avoid Common Pitfalls
Finally, be sure to avoid common email closing mistakes like using all caps, misspelling the recipient’s name, or using overly familiar language that might come across as disrespectful or unprofessional.
Ultimately, the key to a great email closing is to be genuine, concise, and memorable. Whether you’re sending a message to a friend or a potential employer, your sign-off can help make your email stand out and leave a positive impression on the recipient.
Ending Email Template for Job Application
Greetings Alex,
I would like to thank you for your time and consideration during the job application process. Your organization is definitely the perfect fit for me. The job’s description aligned perfectly with my goals and career interests. I am confident that my technical skills, work ethic, and personality would make a significant contribution to your team.
Should you have any further inquiries or require additional information, please feel free to contact me. I look forward to hearing from you soon.
Thank you again.
Best Regards,
Eric
Ending Email Template for Interview Follow Up
Dear Sarah,
Thank you for taking the time to meet with me today. I thoroughly enjoyed our conversation about the job and was impressed with the company’s culture, mission, and vision. I believe that I would be an excellent addition to your team and could contribute greatly in the role we discussed.
I am interested in the opportunity to work with your company, and I want to reiterate my enthusiasm for the position. Should you require any further information, please let me know. I look forward to speaking with you again soon.
Best Regards,
Jennifer
Ending Email Template for Job Referral
Hello David,
I hope this message finds you well. I am writing to recommend one of my colleagues, John, for the opening position in your department. John is one of the brightest and most skilled individuals I have ever worked with. I believe he would make a great addition to your team.
I understand that you are looking for someone with extensive knowledge of project management, leadership skills, and experience working with agile teams. If you would like to learn more about John’s qualifications, please let me know, and I will gladly arrange an introduction.
Thank you for considering this referral.
Best Regards,
Vivian
Ending Email Template for Business Proposal
Dear Jamie,
I appreciate the time you and your team took to review our proposal. We strongly believe that our product is a great match for your company’s needs and will help your business reach new heights.
We have included all the necessary information in the proposal and are confident that our product will deliver value for you. If you have any questions or require additional information, please do not hesitate to contact us. We look forward to hearing from you soon.
Thank you for your consideration.
Sincerely,
Lisa
Ending Email Template for Customer Service Inquiry
Hi John,
Thank you for contacting us regarding your issue. We are sorry for the inconvenience you have experienced and would like to take this opportunity to resolve your concerns.
In response to your inquiry, our technical support team has reviewed your case and has advised on the necessary steps to fix your issue. Please follow the instructions provided, and if you need further assistance, please do not hesitate to reach out to us. An agent will be in touch with you soon to ensure that your support requirements are met.
Thank you for bringing this to our attention.
Best Regards,
Anna
Ending Email Template for Networking
Greetings Tom,
It was a pleasure meeting you at yesterday’s networking event. I was fascinated to learn more about your company and am grateful for the time you took to speak with me.
I have attached my card and resume for your reference. Please feel free to contact me if you know of any job openings or have any recommendations for me. I would be more than happy to provide you with any additional information/certificates if required.
Thank you for considering me for any future opportunities.
Best regards,
Anthony
Ending Email Template for Feedback Request from Clients
Dear Samantha,
Thank you for taking the time to provide feedback on our product. We value your opinion and comments and appreciate the insights you have shared with us. Your feedback is an essential part of our continual growth and improvement efforts.
If you have any further feedback that you want to share or suggestions on how we can improve our product, please do not hesitate to reach out. We would welcome the opportunity to incorporate your suggestions into our future development efforts.
Thank you for your loyalty and continued support.
Best Regards,
Emma
Tips for Ending Your Email Template in a Professional Manner
Crafting the right email template that conveys the intent and tone of your message can be challenging. It is just as crucial to leave a lasting, positive impression with the recipient. The way you wrap up your email can determine whether you get a response or not. Here are best practices for ending an email template in a professional and courteous manner.
Use a personalized sign-off:
Avoid signing off your emails with robotic or generic phrases such as ‘best,’ ‘regards,’ or ‘sincerely.’ A personalized end to your email, such as ‘Yours truly’ or ‘Looking forward to hearing from you,’ can create a positive impact and establish a more intimate connection with the recipient.
Include a call to action:
When crafting an email template, ensure that you include a clear call to action for the recipient. Be direct with what you expect them to do next. This includes asking them to schedule a meeting, reply to your email, or provide feedback. This sets the tone for the next course of action and shows that you take the recipient’s opinion into account.
Add gratitude:
It never hurts to show your appreciation or gratitude by adding a sincere thank you note. This can be as simple as ‘thank you for your time and consideration’ or ‘I appreciate your assistance in this matter.’ It lets the recipient know that you value their time, effort and input.
Proofread and double-check:
Finally, before hitting the send button, read through the email template once more and check for any typos or errors. A misspelling or grammatical error can compromise the message you are trying to convey and leave a bad first impression. Take time to proofread and make sure that your message is clear and concise.
In conclusion, ending your email template in a professional and courteous manner can make all the difference in getting a response from the recipient. Personalizing the sign-off, including a call to action, adding gratitude, and double-checking the message can convey a positive impression of your communication skills. Use these tips to create a lasting and favorable impact in your emails.
Ending Email Template FAQs
What should be included in the closing of an email?
The closing of an email should include a brief closing statement, followed by your name and contact details, and a professional sign-off.
What are some common professional email sign-offs?
Common professional email sign-offs include “Best regards,” “Sincerely,” and “Thank you.”
Should I include a signature in my email?
Yes, it is a good idea to include a signature in your email that includes your name, job title, and contact details.
How do I make my email sound more friendly?
You can make your email sound more friendly by adding a personal touch, such as using the recipient’s name or asking about their day.
When should I use “Best regards” as a sign-off?
“Best regards” is a good sign-off to use in a professional email when you want to be polite, but not too formal.
Is it necessary to use a closing statement?
Although not necessary, including a closing statement can help provide clarity and professionalism to your email.
Should I include my phone number in my email signature?
Including your phone number in your email signature is highly recommended as it allows recipients to easily contact you.
What are some good opening statements for a follow-up email?
Good opening statements for a follow-up email include “I hope this email finds you well,” or “I’m writing to follow up on our previous conversation.”
Is it okay to use emojis in professional emails?
It is best to avoid using emojis in professional emails as they can come across as unprofessional and may not be appropriate for all recipients.
Should I proofread my email before sending it?
Yes, it is highly recommended to proofread your email before sending it to catch any spelling or grammatical errors that may be present.
Time to Say Goodbye…
And with that, we’ve reached the end of our email template journey. We hope this article has been helpful in creating your own effective and efficient email endings. Remember, it’s all about keeping it casual and personal, while still conveying your message clearly and politely. Thank you for reading and we can’t wait for you to visit us again soon! Until next time, happy emailing!