Have you ever found yourself struggling with how to effectively end an email? Maybe you’re not quite sure how to sign off, or you’re concerned about leaving a lasting impression. Look no further – we’ve got you covered with some great ending email samples that are guaranteed to leave your recipients impressed.
Whether you’re sending a professional email to a client or a casual message to a friend, the way you sign off can make a big difference in how your message is received. With our selection of ending email samples, you can choose from a variety of options that fit the tone and style of your message. And if you don’t see exactly what you’re looking for, no worries – feel free to edit them as needed to fit your specific needs.
So what are you waiting for? Check out our collection of ending email samples and take your email game to the next level. From traditional sign-offs to creative closing lines, we’ve got everything you need to put the perfect finishing touch on your messages. Say goodbye to boring email sign-offs and hello to a more polished and professional communication style.
The Best Structure for Ending an Email Sample
As communication has shifted from more traditional methods to email over the past few decades, there’s been a cultural shift in the way we interact with one another. Nowadays, professionals ranging from small-time entrepreneurs to top-level managers utilize email as a primary mode of communication, making email etiquette and best practices more important than ever before.
Moreover, one of the most crucial components of sending an email is closing it in the right way, as this can impact the recipient’s perception of you as a communicator. A poorly written closing could lead to misunderstandings, confusion, or even damage your reputation.
When it comes to ending an email, there are several strategies you can use, including asking a question, promising to follow up, or summarizing the content of your message. However, the most effective way to wrap up an email is by using a combination of gratitude, clear expectations, and a call to action.
Gratitude: Starting your closing with gratitude shows the recipient that you value their time and input. This can be as simple as writing a brief statement thanking them for the time they took to read your email or any insight they’ve offered regarding the topic of the message.
Clear expectations: Once you’ve shown gratitude, it’s important to provide your recipient with clear expectations of what they should expect to do or what you will do moving forward. This could range from affirming that they’ve understood specific details to informing them of future actions you will take, such as further correspondence or a meeting scheduled.
Call to action: Lastly, a closing that includes a call to action can be an effective way to encourage the recipient to respond or take the next step regarding the conversation. This could be a question, requesting further details, or an open invitation to respond with thoughts or questions.
At the end of the day, perfecting your email closing takes time and practice, but implementing these strategies can help to ensure that your messages are perceived positively by your colleagues and clients. As with any written communication, it’s essential to proofread carefully before sending and make sure that your closing aligns with the tone of your message and your typical communication style.
So, next time you sit down to craft an email, remember that closing with gratitude, clear expectations, and a call to action will undoubtedly improve your communication and professional reputation.
Seven Ending Email Samples for Different Occasions
Thank You for Your Business
Dear [Client Name],
It was a pleasure working with you on [project or service provided]. Your business has been greatly appreciated, and we are thankful for the trust you have placed in our services. Our team enjoyed collaborating with you and we are grateful for your professionalism and timely communication throughout the process.
If you have any further needs or require our assistance in the future, feel free to reach out. We are always here to help and provide the best possible solutions for your business.
Thank you again for choosing us as your partner in [project or service provided]. We value our clients and look forward to continued business with you.
Best regards,
[Your Name]
Job Interview Follow-Up
Dear [Hiring Manager’s Name],
Thank you for the opportunity to interview for [position] at [company name]. I appreciate the time you took to speak with me and learn more about my skills and experience.
After speaking with you about the role, I became even more convinced that it is a perfect fit for my skills and career goals. I am eager to use my expertise to support [company name]’s mission and contribute to its continued growth. I am also interested in learning more about [a specific aspect of the company or department discussed during the interview].
If there are any further steps in the interview process, please let me know. I am available at your convenience and look forward to hearing back from you soon.
Thank you again for the opportunity to interview with [company name].
Sincerely,
[Your Name]
Postpone a Meeting
Dear [Recipient’s Name],
I want to thank you for scheduling a meeting with me on [date and time]. Unfortunately, due to [a specific reason for postponing the meeting, such as illness or a scheduling conflict], I must ask if we can reschedule for another time.
I apologize for any inconvenience this may cause and I hope to find a new time that works for both of us. Please let me know your availability in the coming weeks so that we can arrange a new meeting date and time.
Thank you for your understanding and flexibility. I look forward to speaking with you soon.
Best regards,
[Your Name]
Decline a Job Offer
Dear [Hiring Manager’s Name],
Thank you so much for offering me the [position] role at [company name]. After careful consideration, I must decline the offer at this time.
While I was very impressed by [company name] and the work you do, I have decided to pursue a different opportunity that aligns better with my career goals and priorities.
Thank you again for the time and consideration you and your team have put into my candidacy. I appreciate the offer and enjoyed getting to know [company name] better. Please feel free to stay in touch, as I value the connection we have made.
Best regards,
[Your Name]
Recommendation Letter for a Colleague
Dear [Recipient’s Name],
I am writing to recommend [Colleague’s Name] for [a specific job or opportunity they are applying for]. As [Colleague’s Position] working alongside them at [company name], I have had the pleasure of seeing their unique talents and skills in action and can attest to their exceptional work ethic, dedication, and professionalism.
[Give specific examples of their work and achievements, highlighting their strengths and accomplishments.]
In conclusion, I wholeheartedly recommend [Colleague’s Name] for [the job or opportunity they are applying for]. They possess the qualities of an outstanding employee and would be a great asset to any team. If you have any further questions or need additional information, please don’t hesitate to contact me.
Thank you for considering [Colleague’s Name] for this opportunity.
Sincerely,
[Your Name]
Withdraw from a Course
Dear [Professor’s Name],
I am writing to inform you that I must withdraw from [course name] this semester. Due to [a specific reason for withdrawing, such as a personal or medical issue], I am unable to continue attending classes and completing the course requirements.
I apologize for any inconvenience this may cause and appreciate your understanding. If there are any further steps necessary on my part to officially withdraw from the course, please let me know.
Thank you for your time and attention to this matter.
Best regards,
[Your Name]
Follow-Up to a Networking Event
Dear [Contact’s Name],
It was a pleasure meeting you at [name of networking event]. I enjoyed our conversation and appreciate the time you took to share your insights and expertise with me.
As we discussed, I am currently looking for [career or business opportunity] and am interested in exploring how we might work together or share resources or connections. I would love to continue our conversation and learn more about your professional experiences and goals.
Please feel free to get in touch with me anytime. I look forward to staying connected and seeing how we might support each other in our respective endeavors.
Best regards,
[Your Name]
Tips for Ending Emails Like a Boss
As communication has become increasingly digital, emails have replaced face-to-face interactions in a lot of cases. Therefore, it’s important to end emails strongly in order to make a lasting impression. Here are some tips to end your emails like a boss:
- Use a strong and clear call-to-action: Don’t leave your recipient guessing about what you want them to do after receiving your email. Include a clear call-to-action that highlights your main point of the email. Make it as easy as possible for them to take action, whether it’s asking for a meeting, scheduling a call, or responding with an answer.
- Add a signature: Including a signature at the end of your email can make all the difference in how professional and thought out your message appears. Your signature should include details such as your full name, phone number, and other contact information relevant to the context in which you are communicating.
- Be personable: Ending your email with a friendly closing can strengthen your rapport with the recipient. Consider using phrases such as, “Best regards,” “Take care,” or “Looking forward to hearing from you”. While it might seem like a small gesture, it can greatly impact the overall tone and the recipient’s impression of you.
- Show your gratitude: If there’s something specific you’re thankful for regarding your correspondence with the recipient, make sure to mention it in your closing. This appreciated gesture can go a long way in strengthening relationships with your contacts.
- Wrap it up with a question: Ending your email with an open-ended question can entice the recipient to keep the conversation going. It can be a great way to get feedback or to encourage a response that might not otherwise have been offered.
The way you end your emails can either make or break your chances of getting a response or maintaining a professional relationship. Be sure to follow these tips and remember to put yourself in the receiver’s shoes when crafting the perfect closing to your message.
FAQs related to ending email sample
How to end an email politely?
You can use phrases like “Best regards,” “Sincerely,” or “Thank you” to end an email politely.
Can I end my email with “Love”?
No, it is not appropriate to end a professional email with “Love.”
What are some unprofessional ways to end an email?
Using phrases like “Later,” “TTYL,” or “Cheers” can be considered unprofessional ways to end an email.
Should I always end an email with my name?
It is generally a good practice to end your email with your name, especially if you are contacting someone for the first time.
Can I use emojis to end my email?
No, it is not appropriate to use emojis to end a professional email. Stick to text-based closing phrases.
What if I forgot to include the closing phrase?
It is always recommended to include a closing phrase to provide a professional touch to your email. However, if you forget, don’t worry too much about it.
Is it necessary to include a signature in every email?
It is not necessary to include a signature in every email, but it is a good practice to do so.
What should I include in my email signature?
Your email signature should include your full name, job title, company name, and contact information.
Can I change my closing phrase for different types of emails?
Yes, you can change your closing phrase for different types of emails based on the nature of the communication.
What if I’m not sure how to end my email?
If you are not sure how to end your email, it is always safe to use a professional and polite phrase like “Best regards” or “Sincerely” as a closing.
That’s All Folks!
And that’s a wrap! We hope you enjoyed these email sample endings as much as we enjoyed crafting them for you. Now that you have some new ideas to take with you, don’t forget to experiment and have fun with your email closings. So many things can be said with just a few words, so go ahead and try something bold, silly, or unique to make your last impression count. Thanks for reading and don’t forget to visit again soon for more tips, tricks and helpful articles. Cheers!