As a job seeker, there’s nothing more frustrating than spending hours crafting the perfect cover letter and resume, only to receive no response from the hiring manager. Or worse, to receive an automated rejection email that doesn’t give any specific feedback on why you weren’t chosen for the position.
But fear not, fellow job hunters, because there’s a powerful tool at your disposal that can help you stand out from the crowd and snag that coveted job interview: the email to hiring manager sample.
By utilizing email templates that have been proven to be effective, you can save time and ensure that your introduction to the hiring manager is polished and professional. And the best part? You can easily edit these templates to fit your individual circumstances and make them your own.
Whether you’re reaching out to a potential employer after a networking event, following up after submitting an application, or simply introducing yourself cold, having a go-to email to hiring manager sample can make all the difference.
So if you’re tired of feeling like your job applications are disappearing into the void, take the time to research and customize an email template that fits your needs. By doing so, you’ll be one step closer to landing your dream job.
The Best Structure for an Email to a Hiring Manager
If you’re looking to land a new job, chances are you’ll need to reach out to a hiring manager at some point. Whether you’re cold emailing them or following up on an application, it’s important to have a structured and professional email that makes a good impression.
Here are the key components of an effective email to a hiring manager:
1. Clear subject line
The subject line should be concise and specific, so the hiring manager knows exactly what to expect when they open your email. Use keywords that relate to the position you’re applying for, such as “Application for Sales Associate Position” or “Follow-Up on Marketing Coordinator Role.”
2. Formal greeting
Start your email with a formal greeting that includes the hiring manager’s name, such as “Dear Ms. Smith” or “Hello John.”
3. Introduction
Introduce yourself briefly and explain why you’re reaching out, such as “I came across your company’s job posting for a Marketing Coordinator and wanted to express my interest in the position.”
4. Relevant experience and qualifications
Highlight your relevant experience and qualifications that make you a good fit for the job. Be specific about your skills, accomplishments, and how they relate to the requirements listed in the job posting.
5. Personalized connection
Make a personalized connection by mentioning something specific about the company, such as a recent project or accomplishment that caught your attention. This shows that you’ve done your research and are genuinely interested in the company.
6. Call to action
End your email with a clear call to action, such as requesting an interview or offering to provide additional information. Make it easy for the hiring manager to respond by including your contact information and availability.
7. Formal closing
Close your email with a formal closing, such as “Sincerely” or “Best Regards,” followed by your name.
By following this structure, you’ll have an email that’s both professional and effective in getting the attention of a hiring manager. Remember to proofread and edit your email carefully to avoid any errors, and always keep your tone polite and respectful.
Emails to Hiring Manager Sample
Recommendation for a Promising Candidate
Dear Hiring Manager,
I am writing to recommend an excellent candidate for your open position. [Name] is a highly-skilled and ambitious individual with [number] years of experience in the industry. Throughout [his/her] career, [he/she] has proven to be a valuable asset to [his/her] team, consistently demonstrating [his/her] ability to [relevant skill(s)].
I believe that [Name] would be a great addition to your team, as [he/she] possesses the expertise, passion, and work ethic needed to excel in [position]. [His/Her] qualifications and experience align perfectly with the requirements outlined in your job posting, and I am confident that [he/she] would make a significant contribution to your organization.
Thank you for considering [Name] for this opportunity. Please do not hesitate to contact me should you require further information.
Best regards,
[Your Name]
Advocating for a Talented Colleague
Dear Hiring Manager,
I am pleased to write this letter of recommendation for [Name], a talented and dedicated colleague. Having worked with [him/her] for [length of time] at [company], I can attest to [his/her] exceptional skills, work ethic, and attitude towards [his/her] work.
[Name] has continually demonstrated [relevant skill(s)] during [his/her] time at [company], and has made significant contributions to [his/her] projects and the organization as a whole. [He/She] is a true team player, always willing to go above and beyond to help others and collaborate towards achieving common goals.
It is without hesitation that I recommend [Name] for any [position / opportunity] that [he/she] may be interested in pursuing. [He/She] would be a valuable addition to your team, and I believe [he/she] would excel in [position] given [his/her] skills and experience in [relevant field(s)].
Thank you for your time and consideration. Please feel free to reach out to me if you have any questions or require further information.
Sincerely,
[Your Name]
Supporting a Former Employee’s Career Growth
Dear Hiring Manager,
I am writing this letter of recommendation for [Name], a highly motivated and skilled individual who previously worked with us at [company]. During [his/her] time with us, [he/she] consistently demonstrated [relevant skill(s)] and a dedication to [his/her] work that was both admirable and effective.
[Name] is now seeking new career opportunities, and I whole-heartedly recommend [him/her] for any relevant positions that might become available within your organization. [He/She] has the experience, knowledge, and personal qualities necessary to excel in [position], and [he/she] would also be an excellent asset to your team.
Please do not hesitate to contact me if you require any further information or clarification, or if I can assist you in [any other way / providing further references]. Thank you for considering [Name] for this opportunity.
Best regards,
[Your Name]
Referring a Friend for a Job Opening
Dear Hiring Manager,
I am writing to recommend [Name], a friend and former colleague of mine, for the [position] opening you have at your organization. I have known [Name] for [length of time], both personally and professionally, and can attest to [his/her] exceptional work ethic, intelligence, and passion for [relevant field(s)].
[Name] has a wealth of experience in the [relevant skill / field(s)] that would make [him/her] an ideal candidate for [position] in your organization. [He/She] is an excellent communicator, a skilled problem-solver, and maintains a positive attitude even in the most challenging circumstances.
I am confident that [Name] would be an asset to your organization and an excellent addition to your team. Please feel free to contact me with any additional questions or queries regarding [Name]’s experience or qualifications.
Many thanks,
[Your Name]
Highly Commending a Top Performer
Dear Hiring Manager,
I am writing to commend [Name], one of the top performers in our organization, for [his/her] exceptional work and dedication throughout [his/her] tenure with us. [He/She] has consistently demonstrated [relevant skill(s)] and a strong commitment to [his/her] work, contributing immensely to the success of [company / project / team].
[Name]’s knowledge, skills, and experience in [relevant field(s)] is truly impressive. [He/She] always goes above and beyond to deliver outstanding results, and is a reliable and collaborative team player who shares [his/her] expertise generously with colleagues and stakeholders. [He/She] has been an invaluable asset to our organization, and would be a valuable addition to any team or organization.
I highly recommend [Name] for any relevant positions, and urge you to consider [him/her] for [position] in your organization. [He/She] has earned my highest regard and I am confident that [he/she] will achieve great success in any endeavor [he/she] chooses to pursue.
Best regards,
[Your Name]
Supporting a Recent Graduate’s Career Launch
Dear Hiring Manager,
I am pleased to recommend [Name], a recent graduate of [University] with a degree in [major], for any relevant job openings that your organization may have. [Name] is a talented, ambitious, and hardworking individual with a passion for [relevant field(s)].
[Name] has acquired a diverse set of competencies during [his/her] studies at [University], including [relevant skill(s)], [skills], and [soft skills]. [He/She] has also demonstrated [his/her] ability to learn quickly, adapt to new challenges, and work collaboratively in teams.
I am confident that [Name] would be a highly valuable asset to your organization, bringing fresh ideas, energy, and perspective to your team. Please do not hesitate to contact me if you require any additional information or have any questions about [Name]’s experience or qualifications.
Sincerely,
[Your Name]
Endorsing a Voluntary or Social Cause
Dear Hiring Manager,
I am writing to recommend [Name], an exceptional individual I have had the honor of working with on a voluntary / social cause project. [Name] has consistently demonstrated [relevant skill(s)], a dedication to [the cause], and a deep concern for [the outcome / communities / stakeholders].
[He/She] has contributed significantly to our projects and campaigns, demonstrating outstanding leadership, communication, and project management skills. [Name] has been a reliable and effective team member, and has demonstrated [his/her] commitment to social justice and community empowerment beyond the boundaries of our organization.
I strongly recommend [Name] for any positions or opportunities that may relate to [the cause], or that may require [relevant skill(s)]. [He/She] has the expertise, passion, and determination needed to excel in any role [he/she] chooses to take. Please feel free to contact me if you have any questions or require additional information on [Name]’s contributions or qualities.
Yours sincerely,
[Your Name]
Tips for Writing an Effective Email to a Hiring Manager
When it comes to job searching, sending an email to a hiring manager can be a great way to stand out from the crowd. However, crafting an effective email can make all the difference. Here are some tips to help you create an email that will catch the hiring manager’s attention and increase your chances of landing the job:
1. Keep it concise: Hiring managers are busy people, and they don’t have time to read a long email. Keep your message brief and to the point. Introduce yourself and why you are emailing, highlight your qualifications and experience, and express your interest in the job.
2. Be professional: Your email should be professional in tone and format. Avoid using slang or emoticons, and make sure to proofread for any spelling or grammatical errors. Address the hiring manager using their formal title, such as “Dear Mr/Ms Last Name.”
3. Customize your email: Avoid sending a generic email to all the job listings you come across. Instead, take the time to customize your email for the specific job and company you are applying to. Research the company and mention why you specifically want to work for them and how your skills align with their values.
4. Use your subject line wisely: Your subject line is the first thing the hiring manager will see, so make it count. Use a clear and concise subject line that directly relates to the job you are applying to. For example, “Experienced Marketing Manager Seeking Open Position.”
5. Follow up: After sending your email, give the hiring manager some time to respond. If you haven’t heard back after a week or so, don’t be afraid to follow up with a polite and professional email. This can demonstrate your interest in the job and show that you are serious about the opportunity.
By following these tips, you can create an email that will stand out from the rest and help you land your dream job. Remember to keep it professional, concise, and customize it for the job you are applying to.
FAQs about Email to Hiring Manager Sample
What should be the subject line of an email to a hiring manager?
The subject line should be brief and clear. It should indicate the purpose of the email, such as “Application for Marketing Manager Position” or “Follow-up to Phone Interview.”
What is the appropriate salutation for an email to a hiring manager?
The salutation should be professional and polite, such as “Dear Hiring Manager” or “Dear [Manager’s Name].” Avoid using informal greetings like “Hey” or “Hi.”
How long should an email to a hiring manager be?
The email should be concise and to the point. Stick to one or two paragraphs in the body of the email. Avoid rambling or including unnecessary information.
Should I include my resume and cover letter in the email?
It is recommended to attach your resume and cover letter as separate documents, rather than including them in the body of the email. This ensures that the hiring manager can easily access and save these important documents.
What should I include in the body of the email?
In the body of the email, you should introduce yourself and express your interest in the position. You can also briefly highlight your qualifications and why you would be a good fit for the role.
How should I follow up after sending an email to a hiring manager?
If you haven’t heard back from the hiring manager within a week or two, you can send a polite follow-up email reiterating your interest in the position and asking if there are any updates on the hiring process.
What should I do if I realize I made a mistake in the email?
If you catch a mistake or typo in the email after hitting send, you can send a quick follow-up email apologizing for the mistake and correcting it. Keep it brief and professional.
Is it okay to use emojis or abbreviations in an email to a hiring manager?
No, it is not appropriate to use emojis or abbreviations in a professional email to a hiring manager. Keep the tone formal and professional.
Should I include my salary expectations in the email?
Avoid including your salary expectations in the initial email to the hiring manager. Save this discussion for a later stage in the hiring process.
What should I do if I don’t have the hiring manager’s contact information?
If you don’t have the hiring manager’s direct contact information, you can try searching for it on the company’s website or LinkedIn page. If you still can’t find it, you can send the email to the company’s general HR or careers email address.
Wrap it up
That’s it for our sample email to a hiring manager. We sincerely hope that you found this information useful in your job search journey. Remember, getting a job is not always easy, and you may face rejections along the way, but don’t give up. Keep refining your application strategy, and you’ll soon find the perfect job for you. We appreciate you taking the time to read our article and want to invite you to visit us again for more helpful tips and resources. Wishing you the best of luck!