Are you searching for the perfect job, and getting ready to apply? There’s one piece of the puzzle that’s too often overlooked – the email you send along with your resume. You might be thinking, “Does it really matter?” Short answer, yes. Your email is often the first impression you’ll make on a potential employer, and it can determine whether they give your application a closer look or hit delete.
But don’t worry, we’ve got you covered. In this article, we’ll give you examples of strong emails to send when applying for a job. You can use these as a template and edit them as needed to fit your specific situation.
Before we dive in, let’s talk about why the email matters. First, it’s more personal than just submitting a resume online. It shows that you’re taking initiative and are genuinely interested in the position. Second, it gives you a chance to showcase your communication skills. And third, it can set you apart from other applicants who just went with the standard “Attached please find my resume and cover letter” approach.
So, let’s get started. Here are some email samples to inspire you as you apply for your dream job.
The Ultimate Guide to Crafting a Winning Job Application Email
When it comes to job application emails, first impressions are everything. With hundreds of other applicants vying for the same position, your email needs to stand out from the crowd. But how do you do that? The answer lies in your email’s structure.
Here’s the best structure for an effective job application email:
1. Start with a clear subject line
The subject line of your email is the first thing your potential employer will see. It needs to be clear and concise, highlighting the position you’re applying for while enticing the recipient to open your email. Include the job title and your name for quick identification.
2. Greet the recipient with a friendly opening
Begin by addressing the recipient by name and using a friendly opening, such as “Dear [name], I hope this email finds you well.” This sets a positive tone for the email and shows that you’re polite and professional.
3. Clearly state your purpose
Get straight to the point and clearly state the purpose of your email. This is where you introduce yourself, explain why you’re interested in the position, and highlight your relevant experience and skills. Keep this section concise but informative, and avoid rambling or including unnecessary details.
4. Provide evidence of your qualifications
Use the body of your email to provide evidence of your qualifications, such as your education, work experience, and achievements. Use bullet points or numbered lists to make this information easy to read and digest. Remember, this is your opportunity to showcase your skills and convince the employer that you’re the best fit for the job.
5. End with a clear call to action
Wrap up your email by thanking the recipient for their time and consideration. End with a clear call to action, such as “I look forward to hearing back from you” or “Please let me know if you require any further information.” This shows that you’re proactive and eager to move forward in the application process.
Follow this structure to craft a compelling job application email that will impress potential employers and give you the best chance of getting the job you want.
Applying for a job after graduating
Greetings!
As a recent graduate from XYZ University, I am excited to apply for the position of Marketing Associate at ABC Company. My coursework in marketing, coupled with my internship experience, has equipped me with the skills necessary to excel in this role.
During my internship at DEF Inc., I had the opportunity to work on several marketing campaigns. I was able to create targeted social media and email marketing content that resulted in a 12% increase in customer engagement. In addition, I assisted with market research, analyzed data, and provided recommendations on how to improve our marketing strategies. These experiences, along with my passion for marketing, have fueled my desire to pursue a career in this field.
Thank you for considering my application. I look forward to discussing my qualifications further during an interview. I am eager to learn more about this position and how I can contribute to the success of your company.
Best regards,
John Doe
Applying for a job after a career change
Dear Hiring Manager,
I am writing to express my interest in the Sales Manager position at XYZ Company. After several years in the healthcare industry, I am excited to make a career change and pursue my passion for sales.
During my time in the healthcare industry, I developed strong communication skills and the ability to build relationships with patients and their families. I also gained experience in managing a large team and ensuring that patient care was always the top priority. These skills will enable me to effectively manage a sales team and work collaboratively with clients to create innovative solutions that meet their needs.
Thank you for considering my application. I believe my transferable skills and passion for sales would make me a valuable addition to your team. I look forward to discussing my qualifications with you further during an interview.
Sincerely,
Jane Smith
Applying for a job after a career break
Dear Hiring Manager,
I am writing to express my interest in the Human Resources Assistant position at ABC Company. After taking a career break to raise my children, I am eager to re-enter the workforce and contribute my skills to a new team.
During my career break, I stayed up-to-date with industry trends and developments by attending workshops and participating in online courses. I also volunteered at a local non-profit, where I gained valuable experience in recruitment and employee retention. I am confident that my experience, coupled with my strong work ethic and passion for human resources, make me an ideal candidate for this position.
Thank you for considering my application. I look forward to the opportunity to discuss my qualifications with you further and learn more about this exciting opportunity.
Best regards,
Samantha Davis
Applying for a job with a referral
Dear Hiring Manager,
I am writing to express my interest in the Communications Coordinator position at XYZ Company, as per the recommendation of John Smith, a former colleague of mine.
As a recent graduate from ABC College, I am excited to utilize my communication skills and creativity to contribute to the success of your company. During my time at ABC College, I worked as a Communications Assistant for the Office of Student Affairs, where I was responsible for creating and managing content for the office’s social media pages and newsletters. I developed excellent writing and editing skills and learned how to use various communication tools to engage with students and staff members.
Thank you for considering my application. I greatly appreciate the referral and look forward to discussing my qualifications further during an interview.
Best regards,
Lisa Johnson
Applying for a job through a job portal
Dear Hiring Manager,
I am writing to express my interest in the Administrative Assistant position at ABC Company, which I found on your company’s job portal.
As a highly organized and efficient individual, I am confident that my skills and experience make me an ideal candidate for this position. In my previous role, I managed a team of five and was responsible for scheduling meetings, coordinating travel arrangements, and providing administrative support to senior management. I pride myself on my attention to detail and ability to effectively manage multiple tasks simultaneously.
Thank you for considering my application. I look forward to the opportunity to discuss my qualifications with you further.
Sincerely,
Tom Davis
Applying for a job through a recruiter
Dear Hiring Manager,
I am writing to express my interest in the Sales Executive position at XYZ Company, as per the recommendation of Jane Doe, a recruiter with ABC Recruiting Agency.
I am excited about the opportunity to apply my skills and experience in sales to a dynamic and fast-paced organization like yours. During my previous role, I consistently exceeded my targets by developing and managing relationships with new and existing clients. I have a strong understanding of various sales techniques and know how to use them to influence buying decisions. I believe that my skills and experience make me an ideal candidate for this position.
Thank you for considering my application. I look forward to discussing my qualifications further during an interview.
Best regards,
Mike Adams
Applying for a job after relocation
Dear Hiring Manager,
I am writing to express my interest in the Digital Marketing Specialist position at ABC Company. I have recently relocated to the area and am eager to utilize my skills and experience in a dynamic and innovative organization like yours.
During my previous role, I developed expertise in developing and implementing successful digital marketing campaigns that increase brand awareness and drive engagement. I am well-versed in various marketing tools and understand how to effectively use them to achieve my goals. I am confident that my skills and experience make me an excellent candidate for this position.
Thank you for considering my application. I look forward to discussing my qualifications further, and I am excited about the prospect of contributing to the success of your company.
Sincerely,
Olivia Jones
Email Tips for Job Applications
Applying for a job can be a daunting experience, especially when it comes to crafting the perfect email. However, there are a few tips that can help you increase your chances of landing that dream job:
- Keep your email professional: Your email should be written in a formal tone, complete with proper grammar and spelling.
- Personalize your email: Use the company’s name and the hiring manager’s name if possible. This will show that you have put effort into your application.
- Keep it concise: Be clear and to the point, but don’t forget to include important information such as your experience and qualifications.
- Show enthusiasm: Express your interest in the job and the company. Let them know why you believe you are the best fit for the position.
- Include contact information: Make sure to include your email address and phone number so that the hiring manager can easily contact you.
- Attach your resume: Ensure that your resume is up-to-date and formatted correctly. Consider naming the file with your first and last name to make it easier to find.
- Send a follow-up email: If you haven’t heard back from the company after a week or two, sending a follow-up email can demonstrate your interest and initiative.
Remember, your email is your first impression on the hiring manager, so make sure that it is professional, personalized and shows your enthusiasm for the position.
FAQs about Email Sample When Applying for a Job
What should I include in the subject line of my job application email?
Your subject line should be clear and concise, indicating the job position you’re applying for and your name.
How should I address the recipient of my job application email?
Use a professional greeting like “Dear [Hiring Manager’s Name]” or “To Whom It May Concern” if the name is unknown.
What should I include in the body of my job application email?
Your email should introduce yourself, express your interest in the job, highlight your qualifications and skills, and thank the recipient for their time.
Is it necessary to attach a cover letter and resume to the job application email?
Yes, it’s important to attach a cover letter and resume to provide the recipient with more details about your education, skills, and work experience.
What should I name my cover letter and resume files?
Use your name as the title, for example, “John_Doe_Resume” and “John_Doe_Cover_Letter” to make it easy for the recipient to identify and save the files.
Can I use an email template when sending a job application email?
Yes, you can use a professionally-designed email template to make your job application email more visually appealing and consistent with your personal brand.
What should I do if I don’t receive a response to my job application email?
You can follow up with a polite email after a week or two to inquire about the status of your application.
How can I make sure my job application email stands out?
You can personalize your email, research the company and job position, and tailor your qualifications and skills to match the job requirements.
Can I send job application emails after business hours?
It’s recommended to send job application emails during business hours to increase the chances of the recipient reading and responding to your email promptly.
What should I avoid in my job application email?
Avoid using informal language, inappropriate humor, and overly convoluted sentences. Also, avoid making any demands or asking about salary and benefits before receiving the job offer.
Thanks for reading and best of luck!
I hope this email sample helps you in your job search. Remember to personalize each email to the company and position you are applying for, and don’t forget to attach your resume and cover letter. And most importantly, don’t give up! Job searching can be tough, but keep at it and you’ll find the right opportunity. Thanks again for reading, and feel free to come back for more helpful tips in the future.