If you’re like most people, writing emails can be a pain. What’s worse? Attaching files that are several pages long. It takes time, effort, and patience. Plus, who knows if the recipient will even receive or read your message? Luckily, email letter sample with attachment can help make this daunting task a bit easier.
By using email letter sample templates, you can create well-crafted emails with attachments that get noticed. These templates are pre-written examples that you can edit and customize based on your needs. Whether you’re sending a job application, a project proposal, or a legal agreement, you can find a template that fits your requirements.
To make things simpler, we’ve assembled some email letter sample with attachment templates that you can readily use. These samples are designed to save you time, effort and frustration as you draft professional-looking emails. Simply choose a template, tweak the wording as needed, and attach the necessary files.
So, if you’re tired of struggling with emails, turn to these sample templates for help. They can be the difference between a smooth sailing communication experience, or a messy one. Get started today and see the difference—your inbox will thank you.
Best Structure for Email Letter Sample with Attachment
If you’re sending an email with an attachment, it’s important to structure the message in a way that effectively communicates your message and ensures the recipient can easily access and open the attachment.
Here’s an example structure for an email with an attachment:
Subject Line: [Insert Clear and Concise Subject Line]
Greeting: [Insert Appropriate Greeting]
Opening Sentence: [Insert Brief Introduction and Purpose of Email]
Body Paragraphs: Use 1-2 paragraphs to clearly outline the purpose of the email and any context or details regarding the attachment(s). Consider using bullet points or numbered lists to break up complex information and increase readability. Be sure to mention the filename of the attachment and provide a brief description of what it contains.
Closing: Include a polite and clear closing, such as “Thank you for your time and attention” or “I look forward to your response.”
Attachments: Clearly indicate that there is an attachment (or multiple attachments), and include a clear file name and file extension (e.g. “Proposal.pdf”). If the attachment is particularly large, consider using a cloud storage service like Dropbox or Google Drive to share the file instead of attaching it directly to the email.
Signature: End your email with a professional signature that includes your name, title, and additional contact information (e.g. phone number, website, social media handles).
By following this structure, you can ensure that your email with attachment is organized, clear, and effective in communicating your message. Remember to always keep your tone professional and concise, and to proofread for any errors before hitting send.
Email Templates for Various Occasions
Recommendation Letter – Job Application
Dear Hiring Manager,
I am pleased to recommend [Name] for the [Position] role at your company. [Name] is a skilled professional with a keen attention to detail, strong communication skills, and a proven track record of driving growth and increasing sales.
During [Name]’s time at [Previous Company], they consistently exceeded expectations and brought innovative ideas to the table. They were able to build strong relationships with clients, resulting in a 10% increase in sales over the course of the year. [Name] also played a pivotal role in the launch of a new product line, resulting in a 15% increase in revenue.
I highly recommend [Name] for the [Position] role at your company. They would be a valuable asset to your team, and I have no doubt that they would excel in this role.
Sincerely,
[Your Name]
Thank You Letter – Business Relations
Dear [Name],
I wanted to take a moment to express my gratitude for the business relationship we have established over the past few years. Your dedication to providing exceptional customer service and high-quality products has been instrumental in our success.
I appreciate the time and effort you put into ensuring that our orders are always filled on time and in perfect condition. Your attention to detail and commitment to excellence have not gone unnoticed.
I look forward to continuing our partnership and building a stronger relationship in the future. Thank you again for your hard work and dedication to excellence.
Best regards,
[Your Name]
Introduction Letter – Networking Event
Dear [Name],
It was a pleasure meeting you at [Networking Event] last week. I was impressed by your knowledge of the [Industry] and your enthusiasm for the work you do.
I wanted to take this opportunity to introduce myself and my business. My name is [Your Name], and I am the CEO of [Your Company]. We specialize in [Industry/Services Provided], and I believe that we could provide valuable solutions to some of the challenges your company may be facing.
I would love to schedule a meeting with you to discuss how we can work together. Please let me know if that is something you are interested in.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Proposal Letter – New Business
Dear [Name],
I am excited to present a proposal for a potential partnership between [Your Company] and [Recipient’s Company]. As a fellow leader in the [Industry], I believe that our companies possess unique strengths and capabilities that could complement each other.
Our proposal involves a collaboration on [Project/Initiative]. We believe that together we could leverage our collective resources to create a successful product that would benefit both of our companies.
Attached to this email you’ll find a detailed proposal outlining our vision for this project, including timelines and financial projections.
We look forward to hearing your thoughts and feedback on this proposal. Please feel free to reach out to us with any questions or concerns.
Best regards,
[Your Name]
Follow-Up Letter – Job Interview
Dear [Interviewer’s Name],
I wanted to take a moment to thank you for the opportunity to interview for the [Position] role at [Company Name]. I thoroughly enjoyed our conversation and appreciated the chance to learn more about the company and its values.
I am writing to follow up on the interview and see if there are any further steps I can take to move along in the hiring process. I remain highly interested in this position and am eager to contribute my skills and experience to [Company Name].
Please let me know what the next steps in the process are and whether there is anything further I can provide to assist you in your decision-making process. I look forward to hearing back from you soon.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Apology Letter – Customer Service
Dear [Customer Name],
I am writing to sincerely apologize for the inconvenience and frustration caused by the recent issue you experienced with our product/service. We take full responsibility for the error and understand how frustrating it can be when things don’t go as planned.
Rest assured that we are taking steps to ensure that this issue doesn’t occur in the future. We would like to make things right by offering [insert compensation or resolution].
We take your feedback seriously and strive to continuously improve our products and services. Your business is important to us and we hope to have the opportunity to provide you with the exceptional service that you deserve.
Thank you for bringing this matter to our attention and for your patience as we work to rectify the situation.
Sincerely,
[Your Name]
Invitation Letter – Business Event
Dear [Name],
We are delighted to invite you to our upcoming [Event Name], taking place on [Date] at [Location]. This event will be an excellent opportunity to network with other professionals in the [Industry] and learn about the latest trends and developments in our field.
The agenda includes [insert details about speakers, sessions, etc.]. We believe that this will be a valuable experience for all attendees and look forward to seeing you there.
Please find attached a formal invitation with more information about the event. We ask that you kindly RSVP by [RSVP Date] to confirm your attendance.
Thank you for your time and we hope to see you at [Event Name]!
Sincerely,
[Your Name]
Email Letter Sample with Attachment Tips
When it comes to sending an email letter with attachments, there are certain tips and practices that can make a big difference in the effectiveness and professionalism of your message. Whether you’re sending a job application, a business proposal, or just sharing important information, follow these tips to maximize the impact of your email.
1. Make the subject line clear and concise. Your subject line should provide a clear indication of the content of your email, especially when you have an attachment. Consider including the name of the document or a brief description of its contents in the subject line to make it easier for the recipient to find and organize your message.
2. Use a professional email address. When sending a message with an attachment, make sure to use an email address that reflects your professionalism. Avoid using informal or nicknames in your email address and choose something that clearly identifies you or your company.
3. Keep your email short and to the point. When you have an attachment, avoid including too much information in the body of your email. Instead, focus on providing a brief and clear explanation of the contents of your attachment and any necessary context or instructions. This makes it easier for the recipient to understand the purpose of your email and take action.
4. Use a professional tone in your email. Whether you’re applying for a job or submitting a proposal, make sure your email is written in a professional tone. Avoid using slang, emojis, or other informal language, and make sure to proofread your email for grammar and spelling errors to ensure it communicates your message clearly and effectively.
5. Check your attachment for compatibility. Before sending an email with an attachment, make sure the file is compatible with the recipient’s device. This can save time and prevent frustration for both you and the recipient. Consider compressing large files or converting them to a more widely accepted format to increase compatibility.
6. Follow up with the recipient. After sending an email with an attachment, follow up with the recipient to ensure they received and opened the document. This can prevent misunderstandings or missed opportunities and shows your commitment to communication and attention to detail.
By following these tips, you can create an effective and professional email letter with an attachment that communicates your message clearly and maximizes your impact.
Email Letter Sample with Attachment
What is an email letter sample with attachment?
An email letter sample with attachment is a pre-made letter template that includes an attachment, sent through email. This can save time and effort compared to creating a letter and attaching a file separately.
How do I find an email letter sample with attachment?
You can search online for email letter samples with attachments, or you can create your own by writing the letter and attaching the file to the email. Many companies also have their own templates available for use.
What should I include in the body of the email when sending an email letter with attachment?
In the body of the email, you should introduce yourself, explain the purpose of the letter, and give any necessary context. You can also provide a brief summary of the attachment if applicable.
How do I attach a file to my email?
To attach a file to your email, click on the “attach file” or paperclip icon in your email client and select the file you wish to attach from your computer.
What type of file should I attach to my email?
The type of file you should attach depends on the purpose of your email and the preferences of the recipient. Common file types include PDFs, Word documents, and images.
What size should my file attachment be?
The size of your file attachment should be within the limits set by your email provider. Generally, attachments smaller than 25 MB are acceptable.
How do I make my email letter sample with attachment professional?
To make your email letter sample with attachment professional, use a clear and concise writing style, use proper grammar and spelling, and make sure the attachment is relevant and appropriate for the recipient.
Can I send an email letter sample with attachment to multiple recipients?
Yes, you can send an email letter sample with attachment to multiple recipients by adding their email addresses to the “To” or “CC” field of the email.
How do I know if my attachment was received?
You can confirm whether your attachment was received by checking the email response or by following up with the recipient directly. Some email services also provide notifications when attachments have been opened or downloaded.
Is it necessary to include a signature in my email letter sample with attachment?
It is always a good idea to include a signature in your email letter sample with attachment. This can include your name, job title, and contact information to provide the recipient with a way to follow up if necessary.
Thanks for Reading!
I hope this sample of an email letter with attachment has been helpful to you. Remember, always proofread your email before sending it to ensure it is professional and error-free. If you have any comments or questions, feel free to leave them below. Don’t forget to come back and check out our other articles on email etiquette and writing. Until next time, happy emailing!