Have you ever struggled with how to end an email eloquently? You’re not alone. Closing an email with the perfect sentiment can be a tricky task, but it’s important to get it right. A well-crafted closing can leave a lasting impression on the recipient and convey the message with clarity.
That’s why we’ve compiled a list of closing email sentences samples for you to explore. Not only will you find examples, but these samples are editable and can be tweaked to match the nature of the email you are sending.
From professional to friendly emails, we’ve got you covered. Below are just a few examples you can use:
– “Thank you for your time and consideration.”
– “I look forward to hearing from you soon.”
– “Best regards,”
– “Warmest regards,”
– “Thank you for your attention to this matter,”
Don’t know which one to use? No worries. Our list has plenty more options for you to choose from. So, take a look, make some edits if needed, and start sending your emails with confidence. Your closing sentences are about to become the perfect final touch to your emails.
The Best Structure for Closing Your Email Sentences
When it comes to writing an email, the way you close your sentences can have a big impact on the overall tone and effectiveness of your message. A poorly worded closing sentence can leave the recipient confused, annoyed or worse still, disengaged from the conversation entirely. On the other hand, a well-crafted closing sentence can leave a lasting positive impression. In this article, we’ll explore the best structure for closing your email sentences, using the writing style of Tim Ferriss as a guide.
Tim Ferriss is known for his concise, persuasive and engaging writing style. His bestselling book, The 4-Hour Work Week, is a testament to his ability to communicate his ideas effectively. One of the secrets to his writing success is his use of a simple yet effective structure for his email sentences, which we can all learn from.
The best structure for closing your email sentences is the use of a brief “wrap-up” sentence followed by a clear call to action. The wrap-up sentence is your final opportunity to summarize your message and provide context for your call to action. This is where you can reinforce your main point, emphasize key details, or reiterate any benefits or consequences that your recipient should be aware of.
Once you have wrapped up your message, it’s time to move on to your call to action. Here, you should clearly and specifically state what you want the recipient to do next. This could be anything from setting up a meeting, providing feedback or simply responding to your email. Whatever your call to action may be, make sure that it is easily understandable and actionable.
Let’s take a look at an example of how this structure can be implemented in an actual email:
Hello John,
I wanted to follow up on our conversation from last week regarding the new product launch. The final version of the product has just been approved, and I believe that it would be a great fit for your company’s needs.
We have scheduled a demo for next week, and I would love for you to join us. This will give you the opportunity to see the product firsthand and ask any questions you may have.
Let me know if you are available for the demo and if so, what dates would work for you.
Thanks,
Jane
In this example, Jane uses the wrap-up sentence (“Let me know if you are available for the demo and if so, what dates would work for you.”) to reiterate the purpose of the email and provide a clear call to action. This makes it easy for John to understand what is being asked of him and how to proceed.
In conclusion, the best structure for closing your email sentences is a brief wrap-up sentence followed by a clear call to action. By adopting this structure, you can communicate your message effectively, engage your audience, and achieve your desired outcome.
Closing Email Sentences for Various Purposes
Thank You for the Great Meeting
Dear [Name],
Thank you for taking the time out of your busy schedule to have a meeting with me earlier today. I appreciate your willingness to hear my ideas and feedback. The discussion we had was insightful and productive, and I believe we came up with some great solutions to the challenges we were facing.
Once again, thank you for your valuable time and consideration. I look forward to following up with you in the near future.
Best regards,
[Your Name]
Job Offer Acceptance Confirmation
Dear [Hiring Manager’s Name],
Thank you for offering me the [Job Title] position at [Company Name]. I am thrilled to accept the offer and excited to join the team. I appreciate the time and effort you put into the interview process to ensure I was a good fit for the role and the company.
Please let me know if there are any further steps I need to take before my start date, and please feel free to reach out if you need anything from me in the meantime.
Again, thank you for this opportunity, and I am looking forward to starting soon.
Best regards,
[Your Name]
Apology for Delayed Response
Dear [Recipient’s Name],
I am writing to apologize for the delayed response to your email. I understand that timely communication is essential in our line of business, and I am sorry for any inconvenience or frustration this may have caused.
I appreciate your understanding and patience, and I would like to assure you that I am taking steps to prevent similar delays in the future. Please let me know if there is anything else I can do to make up for the delay.
Sincerely,
[Your Name]
Recommendation for Colleague
Dear [Recipient’s Name],
I am writing to recommend [Colleague’s Name] for the [Position/Opportunity]. I have had the pleasure of working with [Colleague’s Name] for [Duration] years, and I can confidently say that [he/she] is one of the most competent, dedicated, and reliable colleagues I have ever worked with.
[Colleague’s Name] consistently goes above and beyond in [his/her] duties, demonstrating a strong work ethic, excellent problem-solving skills, and exceptional interpersonal communication. [He/She] is a valuable team member who always puts in the effort to ensure the success of the team and the organization.
I highly recommend [Colleague’s Name] for the [Position/Opportunity], and I am confident that [he/she] will excel in [his/her] new role.
Best regards,
[Your Name]
Gratitude for Referral
Dear [Referrer’s Name],
I wanted to take a moment to express my sincere gratitude for referring me to [Company Name] for the [Job Title] position. I appreciate your confidence and trust in my abilities, and I am thrilled to have the opportunity to interview for this exciting role.
Your referral has opened up doors for me, and I am grateful for the support and encouragement you have shown throughout the process. I will keep you updated on my progress and hope to make you proud as a fellow team member of [Company Name].
Thank you again for your help, and I look forward to returning the favor in the future.
Best regards,
[Your Name]
Final Follow-Up after Job Interview
Dear [Hiring Manager’s Name],
I would like to thank you once again for giving me the opportunity to interview for the [Job Title] role at [Company Name]. I enjoyed our conversation and the chance to learn more about the responsibilities and expectations of the position.
I am writing to reiterate my strong interest in joining the team at [Company Name]. I believe that my experience and skills make me a great fit for the role, and I am excited about the possibility of contributing to the success of the company.
Please let me know if you need any further information or references from me, and I hope to hear back from you soon.
Thank you for your time and consideration.
Sincerely,
[Your Name]
Request for a Meeting
Dear [Recipient’s Name],
I hope this email finds you well. I am writing to request a meeting with you to discuss [Subject]. I believe that a face-to-face conversation would be more productive and efficient than email or phone communication, and I would greatly appreciate the opportunity to share my thoughts and concerns with you.
I understand that you have a busy schedule, and please let me know what dates and times would work best for you. I am flexible and available at your convenience and look forward to hearing back from you.
Thank you for your time and consideration.
Best regards,
[Your Name]
Tips for Closing Email Sentences
Closing email sentences are just as important as introductions because they are the last thing your recipient reads before deciding what to do with your message. Here are some tips to ensure that your closing sentence is effective:
- End with a Call-to-Action: It’s important to be clear about what you want your recipient to do next. Whether you want them to respond to your message, schedule a meeting, or take some other action, make sure to include that in your closing sentence.
- Show Gratitude: It never hurts to express gratitude for the recipient’s time and attention. Thanking them shows that you value their attention and appreciate their efforts to read and respond to your message.
- Be Professional: Your closing sentence needs to be professional and appropriate for the context and the relationship you have with the recipient. Avoid using informal language or slang that might be inappropriate or unprofessional.
- Personalize your closing: Addressing the recipient by name can show that you have taken the time to read the email and respond directly to them, rather than sending a generic message. It also creates a more personal connection with the recipient.
- Use a Sign-off: Always include a sign-off to finish your email. Choosing an appropriate sign-off, like “Best regards,” “Sincerely,” or “Thank you,” can help to create a professional tone and leave a positive impression.
In conclusion, the best way to close your email is to be clear, concise, and professional. Make sure to include a call-to-action and show gratitude for the recipient’s time. Customize your closing, do not forget the sign-off, and always double-check for any typos or grammatical errors before sending. By following these tips, you can make sure your closing sentences are effective and leave a positive impression.
FAQs About Closing Email Sentences Sample
What is the purpose of a closing email sentence?
A closing email sentence’s goal is to leave a positive and professional impression on the recipient, sum up the email’s purpose, and provide a call to action or a further way to continue the conversation.
What should I include in a closing email sentence?
You should include a short message of appreciation, a clear call to action, and your contact details.
What are some examples of great closing email sentences?
Examples of great closing email sentences are “Stay safe and well,” “Looking forward to hearing back from you soon,” and “Thank you for your time and attention.”
What are some common mistakes to avoid in a closing email sentence?
Some common mistakes to avoid in a closing email sentence are using overly formal language, failing to personalize the message, and not including any call to action.
Should I use an exclamation mark in a closing email sentence?
It is okay to use an exclamation mark in a closing email sentence, but use it prudently not to sound overly enthusiastic or inappropriate.
How can I personalize a closing email sentence?
You can personalize a closing email sentence by using the recipient’s name or reference to something related to them or your previous conversation.
What is the ideal length of a closing email sentence?
An ideal length for a closing email sentence is one or two short sentences, keeping it concise and to-the-point.
When should I use a funny or humorous closing email sentence?
Using a funny or humorous closing email sentence depends on the context or the relationship you have with the recipient. If they have a good sense of humor and you’ve built rapport with them, it can be appropriate.
Is it necessary to include my contact details in a closing email sentence?
It is best practice to include your contact details in a closing email sentence, making it easy for the recipients to contact you.
Can I use the same closing email sentence for every email?
You can use the same closing email sentence for every email, but it might sound impersonal. Try to modify it slightly depending on the context or your relationship with the recipient for better engagement.
Sayonara!
Thanks for taking the time to read through these email closing sentences samples. I hope they’ve given you some inspiration when it comes to wrapping up your own emails. Remember, the key is to keep it casual yet polite. Don’t be afraid to inject a bit of personality into your emails! Thanks again and keep coming back for more helpful articles to level up your communication skills. See you next time!