As the calendar year comes to a close, many businesses and organizations prepare for a well-deserved break to spend quality time with loved ones. While this is certainly an exciting time, it’s important to communicate effectively with clients, customers, and colleagues about your upcoming Christmas closure. Sending a thoughtful and professional email can help ensure everyone is aware of your plans and set proper expectations for when you will be back in action.
To help you out, we’ve compiled some great Christmas closure email samples that you can use and edit as needed. These templates strike that perfect balance between friendly and informative, making sure your contacts feel appreciated while also receiving all the necessary details.
So whether you’re a small business owner or a large corporation, take some time to craft the perfect email announcing your Christmas closure. Trust us – the effort will be worth it when you return from your break feeling refreshed and ready to tackle the new year. Let’s make sure our clients and colleagues know when they can expect you to be back!
The Best Structure for a Christmas Closure Email Sample
The holiday season is upon us once again and as businesses close their doors to take a break and celebrate with family and loved ones, it is important to keep clients informed about the closure. A well-crafted Christmas closure email can go a long way in setting expectations, building trust, and maintaining positive relationships with clients. In this article, we’ll take a closer look at the best structure for a Christmas closure email sample.
Firstly, your email’s subject line should clearly communicate that it is a holiday closure notice. Something simple like “Holiday Closure Notice” or “Christmas Closure Information” can make it clear what the email is about and ensure it doesn’t get lost in your client’s busy inbox during the holidays.
Secondly, begin your email by acknowledging the holiday season and wishing the recipient a happy festive season. You might say something like, “As the holiday season approaches, we wanted to take a moment to thank all our clients for their support and wish them a joyous festive season…”. This sets a positive and friendly tone for the rest of the email and helps to build rapport with your clients.
Thirdly, it is important to be clear about the dates of the closure. Specify the dates that your business will be closed for Christmas and New Year’s Day. This will help clients plan ahead and make arrangements in advance if necessary. For example, “Please note that our office will be closed from December 24th to January 1st, inclusive.”
Fourthly, provide reassurance that you will be back soon and available to assist clients with any urgent matters. Let your clients know that while you may be closed for the holidays, you will still have staff on hand to deal with any urgent issues that may arise. Include contact details for emergency situations, such as an out-of-hours email address or phone number.
Finally, thank your clients for their continued support and indicate that you are looking forward to working with them again in the New Year. This gesture of gratitude and relationship-building can help to maintain a positive tone and strengthen client connections.
By following this structure for your Christmas closure email, you can ensure your clients are well-informed, feel reassured, and are left with a positive impression of your business. Be sure to keep it short and sweet, so as not to overwhelm your clients, and remember to add a personal touch to show that you value and appreciate their business. Happy holidays!
7 Samples of Christmas Closure Email for Different Reasons
Closing for the Holidays
Dear valued clients,
With the coming holiday season, we would like to inform you that our office will be closed from December 24th to December 27th. We will resume our regular office hours on December 28th.
We appreciate your understanding and continued support throughout the year. We wish you and your loved ones a safe and joyous holiday season.
Best regards,
[Your Name]
Extended Closing for Office Maintenance
Dear all,
Please be informed that our office will be closed for an extended period from December 24th to January 3rd for general maintenance purposes. We apologize for any inconvenience this may cause and promise to provide better services after our break.
We thank you for your patience throughout this year and look forward to working with you in the coming year. Happy holidays!
Regards,
[Your Name]
Early Closing Time for Christmas Eve
Dear customers,
We would like to announce that our store will close early on December 24th, Christmas Eve, at 2 PM. We will resume normal business hours on December 26th.
We appreciate your understanding and support as we celebrate the season with our families. Have a Merry Christmas and a Happy New Year!
Best wishes,
[Your Name]
Office Closure Announcement Due to COVID-19
Dear team members and clients,
In light of the ongoing COVID-19 pandemic, we have decided to close the office from December 24th to January 3rd for the health and safety of our staff and clients. We will resume business on January 4th, 2022.
We apologize for any inconvenience caused and appreciate your cooperation and understanding during these unprecedented times. Let us all do our part in fighting the pandemic and have a happy and healthy holiday season!
Kind regards,
[Your Name]
Early Closing for the Festive Season
Dear valued customers,
We would like to take this opportunity to inform you that our store will close early on the following dates: December 24th, at 5 PM, and December 31st, at 6 PM. We will be back to our regular operating hours on December 26th and January 2nd, respectively.
We appreciate your understanding and wish you a Merry Christmas and a Happy New Year!
Best regards,
[Your Name]
Closure Notice for Inventory Counting
Dear customers,
We regret to inform you that our store will be closed for inventory counting on December 28th and December 29th. We will resume business as usual on December 30th, continuing to provide the high-quality services that you expect from us.
We appreciate your understanding and apologize for any inconvenience this may cause. Happy holidays!
Warm regards,
[Your Name]
Office Closure during Festive Season
Dear all,
We would like to inform you that our office will be closed from December 24th to January 3rd, 2022, for the holiday season. We will be back to work starting January 4th.
We appreciate your support and trust in us throughout this year. We wish you a peaceful holiday season and a prosperous New Year.
Best regards,
[Your Name]
Tips for Writing a Christmas Closure Email Sample
The holiday season is fast approaching, and many businesses opt to close down during this time. However, it’s essential to inform your customers, clients, and employees of your Christmas closure. Sending a closure email sample can help keep everyone in the loop and avoid confusion or frustration. Here are some tips for crafting an effective Christmas closure email sample:
- Begin with a friendly and festive greeting
- Be clear and concise about your closure dates
- Provide contact information in case of emergencies
- Express gratitude and appreciation
- Include a call-to-action
Start your email off on a positive note by using a warm and welcoming greeting. Whether you choose to say “Happy Holidays” or “Merry Christmas,” make sure it sets the tone for the rest of the email.
In your closure email sample, make sure to give the exact dates that your business will be closed. This information will help recipients plan accordingly and avoid any confusion or frustration.
Although your business will be closed over the holiday season, emergencies can still occur. Make sure to provide contact information for someone who can assist in case of an urgent matter.
Take a moment to thank your customers, clients, and employees for their loyalty and support throughout the year. This shows that you value their business and care about their well-being.
In your closure email sample, include a call-to-action that encourages recipients to take action or engage with your business in some way. This could be anything from visiting your website to following you on social media.
By following these tips, you can ensure that your Christmas closure email sample is effective and well-received. Remember to keep it friendly, informative, and appreciative, and you’ll be sure to spread some holiday cheer along the way!
FAQs related to Christmas closure email sample
What is a Christmas closure email?
A Christmas closure email is a message sent by a business or organization to inform their clients, partners, and stakeholders that they will be closed during the Christmas holiday season and when they will resume operations.
Why is it important to send a Christmas closure email?
It is important to send a Christmas closure email to inform your clients and stakeholders so they can plan accordingly. It also helps to manage expectations and avoid any confusion or misunderstandings.
What should be included in a Christmas closure email?
A Christmas closure email should include the closing and reopening dates, contact information for emergencies, and any special instructions or details such as extended delivery times, alternative methods of communication, or changes in access to services.
When is the best time to send a Christmas closure email?
The best time to send a Christmas closure email is at least a few weeks before the scheduled closure. This will ensure that clients and stakeholders have sufficient notice to make arrangements or adjustments to their plans.
Can a Christmas closure email be customized for different audiences?
Yes, a Christmas closure email can be customized for different audiences. For example, clients who have regular deliveries can be informed of the last delivery date, while partners who work with deadlines can be informed well in advance of the closure.
Should a Christmas closure email be sent to all stakeholders?
Yes, a Christmas closure email should be sent to all stakeholders including clients, partners, suppliers, and employees. This will ensure that everyone is aware of the closure and can plan accordingly.
What if a client or stakeholder needs assistance during the closure period?
A Christmas closure email should provide alternate contact information for emergencies such as a phone number or email address. This will enable clients or stakeholders to contact someone in case of an emergency.
Is it necessary to send a Christmas closure email every year?
It is necessary to send a Christmas closure email every year to keep clients and stakeholders informed of the closure dates, any changes to the usual procedure, and the contact information in case of an emergency.
What is the tone of a Christmas closure email?
A Christmas closure email should be friendly and professional in tone. It should convey appreciation for the clients and stakeholders’ support and provide helpful information for the closure period.
Can a Christmas closure email include a festive message?
Yes, a Christmas closure email can include a festive message such as Happy Holidays, Merry Christmas, or Season’s Greetings. However, it is important to keep the message professional and appropriate for all audiences.
Happy Holidays from [company name]!
We hope you found our Christmas closure email sample helpful in crafting your own message to clients and colleagues. Remember, it’s important to communicate clearly and professionally during holiday closures to ensure smooth business operations. From all of us at [company name], we thank you for reading and wish you a joyous and peaceful holiday season. Be sure to visit our website again for more useful tips and information in the future!