Have you ever been stuck in a rut, staring at your computer screen, wishing for a nice conversation with a friend? If so, a casual lunch invitation may be just what you need to break up your day and rejuvenate your energy. Whether it’s for business or pleasure, a casual lunch invitation can brighten up your day and add a little excitement to the monotony of your daily routine.
But let’s face it – crafting a perfect casual lunch invitation email can be challenging. You want to get your message across without being too pushy, and you also want to convey the right tone and jive with the recipient’s personality. That’s where we come in to help you out.
We’ve put together a collection of casual lunch invitation email samples that will help you create the perfect invitation in no time. Whether you’re inviting a colleague, a potential business partner, or a good friend, you’ll find something that fits your needs. Moreover, these samples can be edited as needed, so you can add your own personal touch and make it unique to your situation.
So why wait? Give your day a boost and send out a casual lunch invitation email today!
The Best Structure for a Casual Lunch Invitation Email Sample
Casual lunch invites are a great way to bring friends and colleagues together for an informal get-together. However, crafting an effective invitation can be tricky, as you want to convey all the important information in a concise and friendly manner. In this article, we’re going to break down the best structure to use when crafting a casual lunch invitation email that will get your guests excited to attend.
Beginning Your Email
The start of your invitation email is crucial. It’s important to greet your guests warmly and let them know what the email is about right away. You can start with something like “Hey there!” or “Hi everyone!” to initiate a playful and informal tone. You should then introduce the reason for the email, such as “I wanted to invite everyone out for a casual lunch gathering, and I hope you can make it.”
The Main Body
After the initial greeting, you’ll want to provide a bit more information about the lunch gathering. This is where you can introduce the details, such as the date, time, and location. Make sure to include all the necessary information, including the address of the venue and any dress code expectations. It’s also a good idea to provide some context for the gathering, such as “Let’s get together for a casual lunch to celebrate the end of a busy week, and catch up with each other.”
The CTA (Call to Action)
The call to action is the part of the invitation where you encourage your guests to respond and attend the event. It’s important to be clear about what you want your guests to do, whether that’s RSVPing by a certain deadline or simply letting you know if they’ll be attending. You can include a statement like “Please let me know by Friday if you can make it” or “Just reply with a quick ‘yes’ or ‘no’ so I can get a headcount.”
The Closing
The closing of your email should be friendly and leave your guests feeling excited to attend the event. You can thank them for their time, provide any additional details that are important (like parking information), and express your enthusiasm for seeing them soon. A simple statement like “I’m really looking forward to catching up with everyone over a casual lunch!” can help set the tone for the gathering and encourage your guests to attend.
Final Thoughts
When crafting a casual lunch invitation email, the key is to strike a balance between being friendly and informative. Your guests should feel welcomed and excited to attend, while also understanding all the important details. By following this structure, you can create an effective email that will inspire your guests to join you for a fun and casual lunch gathering.
Casual Lunch Invitation Email Samples
Invitation to Celebrate
Dear [Name],
It’s been a long time since we had a chance to catch up, and I have some exciting news to share. I’ve just received a promotion, and I’d like to celebrate with my friends. So, I’m inviting you over for a casual lunch next Saturday. I’m planning to cook some homemade pasta, and we can enjoy some wine and chat about our lives.
I hope you can make it, and I’m looking forward to seeing you soon.
Best regards,
[Your Name]
Networking Lunch
Dear [Name],
I hope this email finds you well. We met at a networking event last month, and I enjoyed speaking with you. I would like to continue our conversation over lunch and see if there is any way we can collaborate together.
I’m available for a casual lunch next Wednesday at [restaurant name] around noon. What do you say?
Thanks in advance for your time, and I hope to hear back from you soon.
Warm regards,
[Your Name]
Group Hangout
Dear [Name],
I hope this message finds you well. I’m organizing a casual lunch for our group of friends, and I wanted to invite you to join us. It will be a chance to catch up and have some fun before the busy holiday season starts.
We will be meeting at [restaurant name] at 1 pm this Sunday. Please let me know if you can make it.
Can’t wait to see you and spend some quality time together!
Best regards,
[Your Name]
Thank You Lunch
Dear [Name],
I wanted to reach out and express my gratitude for your kindness and support during my latest project. I couldn’t have done it without your help!
To show my appreciation, I would like to invite you over for a casual lunch at [restaurant name] on Thursday. We can chat about our experiences and brainstorm ideas for future collaborations.
Looking forward to seeing you soon!
Warm regards,
[Your Name]
Office Lunch
Dear [Name],
As a part of our team building initiative, we are planning a casual lunch for our department. I would like to invite you to join us and get to know your colleagues better.
We will be ordering food from [restaurant name] and having a mini celebration at our office on Friday at noon. Please let me know if you have any dietary restrictions or preferences.
See you soon!
Best regards,
[Your Name]
Graduation Lunch
Dear [Name],
It’s an honor to receive my diploma, but it wouldn’t be complete without my friends and family. That’s why I’m inviting you over for a casual lunch at [restaurant name] next Saturday to celebrate my graduation.
We can enjoy some good food, music and reminisce about our college days. Please let me know if you can make it and how many guests you’re bringing along.
Thanks for your support and love,
[Your Name]
Spontaneous Lunch
Dear [Name],
Are you available for a spontaneous lunch today? I know it’s sudden, but I miss your company, and I’d love to catch up.
We can go to [restaurant name] or any other place you prefer. Let me know if you can make it, and we’ll arrange the details.
Hope to see you soon!
Best regards,
[Your Name]
Casual Lunch Invitation Email Tips
When it comes to inviting someone out for a casual lunch, you want to make sure that your invitation is personal, friendly, and enticing. Here are some tips to keep in mind when writing your email invitation:
- Start with a greeting: Begin your email with a warm greeting, such as “Hi [Name]” or “Dear [Name].” This sets a friendly tone and shows that you value the person you are inviting.
- Explain the purpose: Let the person know why you are inviting them out for lunch. Whether it’s to catch up, discuss a business proposal, or just enjoy each other’s company, be clear about the purpose of your invitation.
- Suggest a place: Offer a suggestion for where to have lunch, but be open to the person’s preferences as well. This can make choosing a location easier and create a sense of collaboration.
- Propose a date and time: Provide options for the date and time, so the recipient can choose a time that works for their schedule. It’s also important to give enough notice, so the person can make arrangements if necessary.
- Include a call-to-action: End your email with a clear call-to-action, such as “Let me know if this works for you” or “Can’t wait to catch up over lunch.”
- Be polite and friendly: Keep your tone friendly and upbeat throughout the email. Remember to express your gratitude and enthusiasm for the person’s company.
By following these tips, you’ll be sure to create a casual lunch invitation email that is warm, inviting, and effective in getting the response you desire.
FAQs related to Casual Lunch Invitation Email Sample
What should be the subject line of a casual lunch invitation email?
The subject line of the casual lunch invitation email should be short and to the point, such as “Join us for lunch tomorrow!” or “Casual lunch invitation for Friday.”
How can I make my casual lunch invitation email sound more personal?
Address the recipient by their name and use a friendly tone in your email. You can also mention something you both have in common or add a personal touch, like “I thought you might enjoy trying out this new restaurant.”
How far in advance should I send a casual lunch invitation email?
You can send a casual lunch invitation email one to two days in advance, to give the recipient enough time to make plans but not so far in advance that they forget about it.
How should I word the invitation in the email?
Be clear and concise in your wording, mentioning the date, time, place and any other important details. You could say something like “I’d like to invite you to join me for a casual lunch at ABC Restaurant on Friday at 12:30 pm.”
What should I do if the recipient declines the invitation?
Be understanding and gracious, and offer to reschedule for a different time or location, or to make plans for another day.
Should I include any dietary restrictions in the invitation email?
If you know that the recipient has any dietary restrictions, it’s thoughtful to mention them in the invitation email or to choose a restaurant that offers options for different diets.
Is it appropriate to invite someone to a casual lunch if we don’t know each other well?
It’s always polite to extend an invitation, even if you don’t know the person well. You never know when a casual lunch might lead to a new friendship or business opportunity.
Can I invite more than one person to a casual lunch?
If you’re the one organizing the lunch, it’s fine to invite more than one person, but make sure you let everyone know who else will be joining so they don’t feel caught off guard.
What should I wear to a casual lunch?
As the name suggests, a casual lunch is a relaxed affair, so feel free to dress comfortably. However, make sure your attire is appropriate for the restaurant or venue you’ll be visiting, and avoid anything too revealing or sloppy.
Should I follow up after the casual lunch?
It’s always a nice gesture to follow up with the recipient after the casual lunch to thank them for their time and to express your pleasure at having met with them. You could send a brief email or text message saying something like “Thanks again for a great lunch, it was lovely meeting you!”
Let’s Do Lunch, Shall We?
Thank you for taking the time to read through our casual lunch invitation email sample. We hope that you found it helpful and that it has inspired you to reach out and connect with old friends or colleagues you haven’t seen in a while. Remember, keeping in touch doesn’t have to be complicated or formal. Sometimes, a simple email and a casual invitation for lunch is all it takes to rekindle those friendships. We hope to see you back here soon for more helpful tips and advice. Until then, happy lunching!